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Building Services Call Off Contract

The National Archives

This public procurement record has 4 releases in its history.

Award

14 Jul 2025 at 12:06

UK6 - Contract Award Notice
TenderUpdate

02 Jun 2025 at 13:33

UK4 - Tender Notice
TenderUpdate

13 May 2025 at 13:22

UK4 - Tender Notice
Tender

13 May 2025 at 12:52

UK4 - Tender Notice
Summary of the contracting process

The National Archives, based in Richmond, United Kingdom, has successfully completed a procurement process for a Building Services Call Off Contract, with the award rendered on 14 July 2025. This procurement, conducted under the "open" method, focuses on architectural, construction, engineering, and inspection services. Specifically, the project aims to enhance the Estates & Facilities operations through capital projects involving Mechanical, HVAC, and Electrical Services. DSSR Limited has been awarded the contract on a competitive flexible procedure, with the contract initially spanning three years, starting 1 August 2025, and options for two additional 12-month extensions. The anticipated total value of the contract is £600,000 including VAT, and regional deliveries will encompass areas such as UKI and UKJ.

This procurement presents substantial business growth potential, especially for firms skilled in detailed design and specifications, site-wide validations, condition surveys, and public building operations. Companies that can supply detailed tender documentation, ensure compliance, and conduct regular site evaluations are well-suited to compete for similar future opportunities. The emphasis on SMEs suggests an encouragement of participation from smaller enterprises, fostering a competitive environment while contributing to public service needs. The structured evaluation process, rewarding quality, social value, and competitive pricing, ensures that innovative and proficient businesses stand to benefit considerably from joining this bidding arena.

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Notice Information

Notice Title

Building Services Call Off Contract

Notice Description

The objective of this procurement process is to source a specialist Building Services partner to support The National Archives' Estates & Facilities team in the delivery of a range of capital projects. Our aim is to work in partnership with a supplier who will provide additional resources as and when required to support our Estates Capital Projects team in key areas such as Mechanical, HVAC and Electrical Services. The supplier will produce detailed specifications for tender documents and will go on to support the design team with tender reviews and evaluations. Additional support will be required for design changes to building services and in undertaking regular condition surveys, providing associated reports and drawings. We intend to award a contract for an initial period of 3 years, with two extension options of up to 12 months each. We anticipate that the demand for these services over the duration of the contract period (including any extension options) will not exceed a total expenditure of PS500,000 excluding VAT/PS600,000 including VAT, but The National Archives can make no commitment to any minimum level of expenditure during the contract period. Bidders must be able to demonstrate experience in each of the following areas: * Undertaking site-wide validations; * Undertaking condition surveys; * Supporting design teams with design proposals; * Developing detailed designs and specifications to support the creation of tender packs; * Ensuring maximum performance from existing infrastructure; * Ensuring full statutory compliance; * Undertaking site reviews; * Updating site documentation and drawings, including AutoCAD; * Working in a Public Building; * Working in a live working site.

Lot Information

Lot 1

Renewal: Option to extend by up to two periods of up to 12 months each, if mutually agreed between the buyer and the supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0511ec
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/039570-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

CPV Codes

71000000 - Architectural, construction, engineering and inspection services

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
£500,000 £500K-£1M
Awards Value
£500,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Jul 20251 years ago
Submission Deadline
13 Jun 2025Expired
Future Notice Date
Not specified
Award Date
11 Jul 20251 years ago
Contract Period
1 Aug 2025 - 31 Jul 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The National Archives
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
TLI London, TLJ South East (England)
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

DSSR LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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