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Building and Office Cleaning

East Sussex Fire Authority

This public procurement record has 2 releases in its history.

Award

06 Nov 2025 at 13:01

Award Notice
Tender

14 May 2025 at 10:49

Tender Notice
Summary of the contracting process

The East Sussex Fire Authority has conducted a procurement process for "Building and Office Cleaning" services, with a focus on accommodation, building, and window cleaning, classified under CPV code 90911000. The procurement was part of a mini-competition under Lot 1 of the ESPO263_25 Total Cleaning Services framework, specifically for pre-approved suppliers in the South East region. The contract covers cleaning services across 23 sites, including fire stations and the Service Training Centre at Maresfield, located in East Sussex, Brighton and Hove. The selective procurement method used a restricted procedure, with the tender having been awarded to TC Facilities Management Ltd for a contract value of £870,000, signed on 29th October 2025.

This procurement process offers substantial opportunities for businesses specializing in building and office cleaning to engage with a regional authority. The focus on price as the award criteria prioritizes cost-competitive companies, particularly those already established and pre-approved within the South East region. Businesses that provide specialized cleaning services and can meet the regional requirements stand to benefit greatly from participating in such frameworks. Given the possibility of contract extensions, there is potential for long-term growth and stability for service providers meeting the standards and expectations of public service contracts.

How relevant is this notice?

Notice Information

Notice Title

Building and Office Cleaning

Notice Description

This is to be run as a mini-competition under Lot 1 of the ESPO263_25 Total Cleaning Services framework for those suppliers pre-approved for the South East region. Any bids made by suppliers not pre-approved and authorised will be rejected.This contract will cover office cleaning and an annual clean of our windows and appliance bay doors across the Estate in East Sussex, Brighton and Hove. It will cover 23 fire stations and our Service Training Centre at Maresfield.

Lot Information

Lot 1

This is a mini-competition run under Lot 1 of ESPO263_25 Total Cleaning Services and only open to the pre-approved suppliers in the South East Region

Renewal: This contract will start from the 1st November when the current contract expires. Contract value is based on estimated annual cost for the contract term plus one extension period. Value will be less if no extension is agreed, or greater if the full possible extension is agreed

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0512c3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/071617-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

90911000 - Accommodation, building and window cleaning services

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
£800,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£870,000 £500K-£1M

Notice Dates

Publication Date
6 Nov 20259 months ago
Submission Deadline
27 Jun 2025Expired
Future Notice Date
Not specified
Award Date
29 Oct 202510 months ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Sussex Fire Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 2DZ
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ South East (England)
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Supplier Information

Number of Suppliers
1
Supplier Name

TC Facilities Management Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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