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YPO 001294 The supply of Premium Pencils

Yorkshire Purchasing Organisation

This public procurement record has 4 releases in its history.

Award

20 May 2026 at 10:13

UK7 - Contract Details Notice
Award

24 Mar 2026 at 22:46

UK6 - Contract Award Notice
Tender

07 Nov 2025 at 15:46

UK4 - Tender Notice
Planning

15 May 2025 at 13:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Yorkshire Purchasing Organisation (YPO) has awarded a framework agreement for the supply of Premium Pencils, primarily for the education and local authority sectors. The procurement was carried out using an open procedure and involves several suppliers, including ACCO UK LIMITED, Eastpoint Global Ltd, and STAEDTLER (U.K.) LIMITED, among others. The final contract, valued at up to £7,500,000 including VAT, was signed on 19th May 2026 and will last until 2nd April 2030. This contract, classified under the goods category, will ensure that the required pencils are delivered to YPO's distribution centre in Wakefield, West Yorkshire.

This framework agreement presents significant opportunities for businesses involved in manufacturing and supplying writing instruments, particularly those focusing on educational supplies. With a variety of lots such as School Colouring Pencils and Eco Colouring Pencils, businesses that can offer high-quality, competitively priced products, while also demonstrating sustainability and social value, have the potential to thrive. The agreement is particularly suited for companies that can provide a comprehensive range of products to meet the diverse needs of educational institutions and local authorities in the United Kingdom. This open procedure not only broadens the scope for participation but also requires that prices are fixed for an initial period to ensure stability within the supply chain.

How relevant is this notice?

Notice Information

Notice Title

YPO 001294 The supply of Premium Pencils

Notice Description

YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Premium Pencils for use primarily in the education market and local authority sectors. This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire PS6,000,000 Exc VAT and PS7,500,000 Inc VAT

Lot Information

School colouring pencils

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.

Jumbo School Colouring Pencils

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.

Eco colouring pencils

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.

Premium Colouring Pencils

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.

Sketching Pencils

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.

HB School and office Pencils

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.

Graphite and Charcoal

Options: Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of the lot awarded.

Planning Information

YPO are looking to start pre market engagment for the provision of Premium Pencils Including HB, Colouring, Graphite and Charcoal ranges to be stocked in the YPO warehouse in Wakefield (WF2 0XE) for delivery to our customer base. All items will be stocked in YPOs warehouse and there will be no direct delivered to customer items. YPO intends to close the preliminary market engagement by the 06/06/2025. If you are interested in this opportunity please complete the excel sheet and return to the buying team by email with the information requested in the Questions tab alongside any further questions you may have around this opportunity: amelia.clutton@ypo.co.uk YPO are looking for testing methods to ensure we achieve best value and quality in the market. How do you as manufacturer test these products to ensure consistence in high quality? YPO are looking to find the standard product ranges available in the market to allow us to build the product specifications for each proposed lot. Eg pack sizes /wood type / barrel type /environmental claims (this may include customer feedback you have to support). YPO require detail of ranges that can be offered by providers for specific markets Eg EYS / colouring / HB/ graphite / charcoal. (YPO require providers that can offer full ranges of product to meet the needs of the customer base from Early Years through to Secondary and higher education) YPO are looking for your social value / sustainability offering to support your product ranges. YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051471
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/046135-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30192130 - Pencils

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
£6,000,000 £1M-£10M
Contracts Value
£6,000,000 £1M-£10M

Notice Dates

Publication Date
20 May 20263 months ago
Submission Deadline
19 Dec 2025Expired
Future Notice Date
6 Jun 2025Expired
Award Date
24 Mar 20265 months ago
Contract Period
19 May 2026 - 2 Apr 2030 3-4 years
Recurrence
2028-11-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Yorkshire Purchasing Organisation
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WAKEFIELD
Postcode
WF2 0XE
Postcode Area
Wakefield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE45 Wakefield
Delivery Location
TLE45 Wakefield
Local Authority
Wakefield
Electoral Ward
Wrenthorpe and Outwood West
Westminster Constituency
Wakefield and Rothwell

Supplier Information

Number of Suppliers
8
Supplier Names

ACCO UK LIMITED

BIC U.K. LIMITED

DALER-ROWNEY LIMITED

Eastpoint Global Ltd

JAKAR INTERNATIONAL LIMITED

STADLER UK LIMITED

STAEDTLER (U.K.) LIMITED

WEST DESIGN PRODUCTS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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