Planning

Framework for the Hire of Vehicles (Self-Drive) 2025-29

HAMPSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

15 May 2025 at 14:05

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hampshire County Council has initiated a planning process for a new procurement framework titled "Framework for the Hire of Vehicles (Self-Drive) 2025-29." This framework is aimed at the services industry category, specifically focusing on motor vehicles and road transport services. The initiative is set in the UKJ3 region, covering Hampshire, including areas such as Southampton and Portsmouth, and potentially extending to the Isle of Wight. As of 15 May 2025, the project is in the planning stage, and a market engagement questionnaire must be submitted by 4 June 2025. The council anticipates launching the framework in November 2025, with it running for four years until November 2029.

This tender presents significant opportunities for businesses, especially small and medium-sized enterprises (SMEs) that provide vehicle hire services. The framework is designed as a multi-supplier structure with no cap on suppliers for each lot, thus encouraging participation from various suppliers. Businesses specialising in motor vehicles and road transport could leverage this opportunity to expand their clientele, as the framework will be accessible to a wide range of public bodies and organisations across Hampshire and the Isle of Wight. Engaging in this procurement could lead to substantial growth in business by catering to the high demand evidenced by the 4,508 hires processed in 2024.

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Notice Information

Notice Title

Framework for the Hire of Vehicles (Self-Drive) 2025-29

Notice Description

Hampshire Transport Management (HTM) are a trading arm of the Council who operate a Hire Desk as part of their business. The Hire Desk books short term vehicles on a self-hire basis and manages the booking, invoicing, recharging and also manages the suppliers. The Hire Desk hires anything from a small car up to minibuses and anything in between. The Hire Desk service is open to internal directorates of the Council and other external organisations. To assist the Hire Desk in offering hire bookings to the Council and its external customers, the Council currently has a 4-year framework in place for the hire of vehicles, which expires 14 November 2025. The Councils current intention is to put a new framework in place by winter 2025, commencing for a period of 4 years. The proposal is to put in place a multi-supplier framework, lotted by area, with no limit to the number of suppliers to be awarded onto each lot. The new framework may also include an additional lot covering the provision of a car club scheme in Hampshire. The method for calling-off contracts from the framework is under review. The framework will be open to use by the following public bodies/organisations across the entire county of Hampshire (including Southampton and Portsmouth areas) and potentially the Isle of Wight. The Authorities/Organisations listed below will access the framework through the Hire Desk. * Hampshire County Council. * Hampshire and Isle of Wight Fire and Rescue Service (HIWFRS). * Maintained Schools, Academies and Colleges * Charities and Voluntary, Community and Social Enterprises * All other local authorities in Hampshire including but not limited to Unitary Authorities, City Councils, District and Borough Councils, Town and Parish Councils (and any successor bodies). There will be no guarantee of obtaining work through the framework, however, to give an indication of demand, HTM booked 4508 hires in the 2024 calendar year. Hires are generally between 1 day and 1 week but can be longer than this occasionally.

Planning Information

Hampshire County Council are seeking the views of providers who may be interested in tendering for a Framework for the Hire of Vehicles (Self-Drive). The Council intends to engage with the market using a market engagement questionnaire. The objective of the questionnaire is to understand the capabilities of the market, and to gather feedback on our proposed specification requirements and framework structure. Responses may be used to support the development of the specification and the operation of the framework. To view and submit the market engagement questionnaire, please visit the Council's e-tendering portal In-Tend: https://in-tendhost.co.uk/hampshire/. If your organisation is not registered on the Hampshire In-Tend portal, please go to the website stated above and click on the 'Register' tab - registration is free. To view this opportunity once registered, please click on 'Tenders' then 'Current' and scroll down to the project "CC19842 Framework for the Hire of Vehicles (Self-Drive) ". Alternatively, you can search the project reference ‘CC19842’ in the Search Bar. Once on the project, click 'View Details' followed by the 'Express Interest' tab. You will be able to download the questionnaire by clicking 'View Synopsis'. The questionnaire must be submitted via In-Tend correspondence by no later than 5pm on the 4 June 2025. Any questions on the content of the questionnaire should also be submitted via In-Tend correspondence. Completion of the questionnaire does not constitute an expression of interest in any future tender. Responses will not be used to evaluate your company, create a short-list or guarantee inclusion or exclusion in any resulting tender exercise. We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on `Information for Suppliers` at the top of the In-Tend home page. All communication should be via In-tend Correspondence function on the project.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0514b2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021827-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

CPV Codes

34100000 - Motor vehicles

60100000 - Road transport services

Notice Value(s)

Tender Value
£7,360,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
7 Aug 2025Expired
Award Date
Not specified
Contract Period
15 Nov 2025 - 14 Nov 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HAMPSHIRE COUNTY COUNCIL
Contact Name
Strategic Procurement
Contact Email
procurement.support@hants.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WINCHESTER
Postcode
SO23 8UJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ3 Hampshire and Isle of Wight
Local Authority
Winchester
Electoral Ward
St Michael
Westminster Constituency
Winchester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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