Tender

Agency Backup and Archive Solution

MEDICINES AND HEALTHCARE PRODUCTS REGULATORY AGENCY

This public procurement record has 5 releases in its history.

Tender

24 Jul 2025 at 16:49

PlanningUpdate

15 May 2025 at 16:02

PlanningUpdate

15 May 2025 at 16:01

PlanningUpdate

15 May 2025 at 16:01

Planning

15 May 2025 at 15:58

Summary of the contracting process

The Medicines and Healthcare Products Regulatory Agency (MHRA) is leading a procurement process for an Agency Backup and Archive Solution, with a focus on delivering a comprehensive data management strategy. With the opportunity tagged as active, the contract involves providing a holistic backup and archive solution that integrates seamlessly with both on-premises and cloud storage systems. The procurement falls under the Computer Backup Services category, located in the UK. The key stages of the procurement process include open tendering, and interested parties need to make submissions by 14 September 2025. Any inquiries from businesses must be submitted by 18 August 2025, with awards expected to be finalised by 3 October 2025. The contract will span from 20 October 2025 to a potential maximum of 20 October 2030, subject to renewal options.

This tender offers substantial opportunities for businesses, especially those involved in IT services, data management, and cloud solutions. Companies that can offer a unified management console and demonstrate cost-effective, environmentally friendly solutions without employing multiple technologies are well-positioned to succeed. The contract value is pegged at £300,000, with an emphasis on technical strength accounting for 70% of the evaluation criteria. Small and Medium Enterprises (SMEs) have been highlighted as suitable contenders, indicating a favourable environment for smaller firms to expand their client portfolio by aligning with a prominent public authority like MHRA.

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Notice Title

Agency Backup and Archive Solution

Notice Description

The Agency is looking for a partner who can provide a holistic strategy covering all the different types of data and applications in use across the MHRA. The Agency has data that must be highly available and easy to restore quickly, and data that is very unlikely to be needed regularly but must be retained as a historical record. Our partner and solution must be capable of handling both, and everything in between. For ease of management, the Agency would like a single pane of glass spanning all of the backup and archive arrangements. Those arrangements should be tailored to the data they support, so they can be cost effective and efficient for each scenario. MHRA is not looking for multiple solutions though, as there is a preference to consolidate technologies as far as possible. The highest scoring proposal will be one which is able to cover all data types with one or the fewest different solutions. The Agency also expects a hybrid solution that makes the most of the Cloud without a wholesale commitment to expensive storage that is environmentally unfriendly.

Lot Information

Lot 1

Options: Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 20/10/2030.

Renewal: Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 20/10/2030.

Planning Information

The Authority wishes to purchase software to ensure it has a working backup and archiving solution deployed. The Agency is seeking to establish a working solution that can support a variety of backups across a range of platforms – from our most critical applications that must be highly available, to archives that are kept only to meet regulatory requirements. For the avoidance of doubt, any information provided to the MHRA in response to this RFI will be treated as confidential and non-binding. No contract will be awarded as a consequence of this RFI process, however, the MHRA may launch a procurement opportunity in the near future. Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The MHRA would welcome responses to this RFI in order that the MHRA can build an understanding regarding the current and future provision of the project. The date by which responses to the RFI must be received is 14:00 on 30th May. For a copy of the RFI document, please email: jonathon.moloney@mhra.gov.uk

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051501
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/042968-2025
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72910000 - Computer back-up services

Notice Value(s)

Tender Value
£250,000 £100K-£500K
Lots Value
£250,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Jul 20257 months ago
Submission Deadline
14 Sep 2025Expired
Future Notice Date
14 Aug 2025Expired
Award Date
Not specified
Contract Period
19 Oct 2025 - 20 Oct 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
MEDICINES AND HEALTHCARE PRODUCTS REGULATORY AGENCY
Contact Name
Jonathon Moloney
Contact Email
commercial@mhra.gov.uk
Contact Phone
07584 538678

Buyer Location

Locality
LONDON
Postcode
E14 4PU
Post Town
East London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified

Local Authority
Tower Hamlets
Electoral Ward
Canary Wharf
Westminster Constituency
Poplar and Limehouse

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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