Award

DMS Extension

SOUTHAMPTON SOLENT UNIVERSITY

This public procurement record has 1 release in its history.

Award

16 May 2025 at 10:37

Award Notice
Summary of the contracting process

Southampton Solent University has completed the procurement process for a Document Management System (DMS) extension, classified under the industry category of goods, specifically document management systems. The procurement utilised a limited method without prior publication of a call for competition, indicated for transparency purposes, as it fell outside the directive's scope. The process reached the award stage, with the contract being signed on 3rd February 2025. The UKJ32 region in Southampton serves as the location for the delivery, and the total value of the contract awarded to Documation Software Limited is £52,837.69. This procurement ensures continuity of essential software services before the introduction of a new finance system, with the contract spanning one year due to expire in January 2025.

The awarded contract presents opportunities for businesses specialising in software development and management systems, particularly those capable of providing high-quality document management solutions. Small and medium-sized enterprises (SMEs), akin to Documation Software Limited, which was the successful supplier, can leverage their agility and innovative offerings to cater to the ongoing and evolving needs of public institutions like Southampton Solent University. Entities prepared to deliver targeted software solutions within similar procurement frameworks can potentially enhance their market presence and drive business growth through such public sector partnerships.

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Notice Information

Notice Title

DMS Extension

Notice Description

The contract expires in January 2025, a Documentation Software extension for one year for important business needs before new finance system goes live. This contract has been awarded, and this notice is for transparency purposes only.

Lot Information

Lot 1

The contract expires in January 2025, a Documentation Software extension for one year for important business needs before new finance system goes live. This contract has been awarded, and this notice is for transparency purposes only.

Procurement Information

This contract has been awarded as a below threshold contract, therefore prior publication into OJEU or FTS is not mandatory. This notice is for transparency purposes only.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05159a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022140-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48311100 - Document management system

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£52,837 Under £100K

Notice Dates

Publication Date
16 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
3 Feb 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHAMPTON SOLENT UNIVERSITY
Contact Name
Not specified
Contact Email
finance.procurement@solent.ac.uk
Contact Phone
Not specified

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 0YN
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
TLJ32 Southampton
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
1
Supplier Name

DOCUMATION SOFTWARE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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