Tender

Welsh Government Commercial Delivery (WGCD) - Framework for Vehicle Spare Parts and Associated Consumables III

LLYWODRAETH CYMRU / WELSH GOVERNMENT

This public procurement record has 2 releases in its history.

Tender

29 Jan 2026 at 15:43

Planning

20 May 2025 at 08:32

Summary of the contracting process

The Welsh Government, based in Cardiff, is actively engaged in a public procurement process titled "Welsh Government Commercial Delivery (WGCD) - Framework for Vehicle Spare Parts and Associated Consumables III". This initiative is aimed at renewing their existing framework for supplying vehicle spare parts and workshop consumables across Wales. The procurement process is at the tender stage, and it involves an open procedure, inviting single suppliers for each of three geographic regions, plus an additional lot covering the whole of Wales. The framework will cater to a range of vehicle types for Welsh public and third-sector bodies. Critical dates include a clarification deadline on 13th February and a tender submission deadline on 20th February 2026. The procurement, valued at up to £48 million, will commence on 1st April 2026 and run until 31st March 2030.

This tender presents substantial opportunities for businesses involved in the supply chain of transport equipment and auxiliary products. The framework is structured to accommodate SMEs and allows participation in various lots, catering to North, South West, South East Wales, and a national lot for broader coverage. Businesses with capabilities in OEM and Aftermarket Parts distribution, workshop consumables supply, or stores management services are well-suited to engage in this tender. The application of an open procurement method favours companies ready to offer competitive pricing and high-quality service, potentially enhancing their market presence and fostering growth through long-term engagements with Welsh public and third-sector entities.

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Notice Title

Welsh Government Commercial Delivery (WGCD) - Framework for Vehicle Spare Parts and Associated Consumables III

Notice Description

Welsh Government Commercial Delivery (WGCD) are looking to tender for the renewal of the existing NPS Framework Agreement for the Supply of Vehicle Spare Parts and Workshop Consumables. The supply of spare parts, workshop consumables and potentially, associated, optional, stores management services will be available to all Welsh Public and Third Sector bodies who have a requirement and will cover all types of vehicles and items of plant within their fleets. The Scope of the Agreement broadly covers the following but further detail is provided in the tender documents:- OEM and Aftermarket Parts for Cars, LCVs, HGVs, Specialist Vehicles and Plant, including batteries. Workshop Consumables - including but not limited to disposables, low volume requirements for oils lubricants and additives Managed Stores Services (limited requirement) WGCD is looking for a single supplier for each of 3 geographic regions (Lots) and a 4th Lot to cover Wales as a whole. Further detail can be found in the Tender Documents.

Lot Information

North Wales

Supply of Vehicle Parts, Workshop Consumables and Optional Stores Services for the North Wales Region (comprising the geographic areas currently covered by the following Local Authorities): Cyngor Gwynedd, Isle of Anglesey CC, Conwy CBC, Denbighshire CC, Flintshire CC and Wrexham CBC. Due to it's unique geographic location, Powys CBC will have the option to select the most appropriate lot/s to suit their operational requirements.

South West Wales

Supply of Vehicle Parts, Workshop Consumables and Optional Stores Services - South West Wales (comprising the areas currently covered by the following Local Authorities): Ceredigion CC, Pembrokeshire CC, Carmarthenshire CC, Swansea C&CC, Neath Port Talbot CBC. Due to it's unique geographic location, Powys CBC will have the option to select the most appropriate lot/s to suit their operational requirements.

South East Wales

South East Wales (comprising the areas currently covered by the following Local Authorities): Bridgend CBC, Vale of Glamorgan Council, Rhondda Cynon Taf CBC, Cardiff Council, Caerphilly CBC, Merthyr Tydfil CBC, Newport CC, Torfaen CBC, Blaenau Gwent CBC, Monmouthshire CC. Due to it's unique geographic location, Powys CBC will have the option to select the most appropriate lot/s to suit their operational requirements.

All Wales

All Wales - This lot provides national coverage for those Customer Organisations who wish to use the agreement but cover a geographic area which crosses the boundaries of lots 1 to 3. In addition, Powys CBC will have the discretion to select to use this lot or one or more of Lots 1-3 to best suit their unique geographic spread.

Planning Information

It is our intention to hold a supplier engagement event in July, to provide potential suppliers with an overview of the Procurement Strategy and Process, providing the opportunity to comment and ask questions.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0517f1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008163-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation


CPV Codes

34000000 - Transport equipment and auxiliary products to transportation

34300000 - Parts and accessories for vehicles and their engines

Notice Value(s)

Tender Value
£40,000,000 £10M-£100M
Lots Value
£42,000,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Jan 20263 weeks ago
Submission Deadline
23 Feb 2026Today
Future Notice Date
23 Jul 2025Expired
Award Date
Not specified
Contract Period
31 Mar 2026 - 31 Mar 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active, Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
LLYWODRAETH CYMRU / WELSH GOVERNMENT
Contact Name
Kathryn Jane Garton Jones
Contact Email
commercialprocurement.fleet@gov.wales
Contact Phone
+443000625427

Buyer Location

Locality
CARDIFF
Postcode
CF10 3NQ
Post Town
Cardiff
Country
Wales

Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales

Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Commercial/Price - Basket of Parts",
                            "description": "Fixed unit prices for a basket of parts based on historic usage and technical knowledge",
                            "numbers": [
                                {
                                    "number": 14,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial/Price - Direct Supply (when offered in combination with Indirect Supply)",
                            "description": "Please see tender documents for detailed description",
                            "numbers": [
                                {
                                    "number": 8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial/Price - Indirect Supply (when offered in combination with Direct Supply)",
                            "description": "Please see tender documents for detailed description",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial/Price - Direct Supply (when a single option is preferred)",
                            "description": "Please see tender documents for detailed description",
                            "numbers": [
                                {
                                    "number": 8,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "description": "Bidders will be required to commit to providing added Social Value benefits which will be measured using the Social Value Themes, Outputs and Measures values.",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical - Managing the Service - Part One Operations",
                            "description": "Please see tender documents for detailed description and guidance",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical - Managing the Service - Part Two Flexibility",
                            "description": "Please see tender documents for detailed description and guidance",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Technical - Supply Chain Management and Value for Money",
                            "description": "Please see tender documents for detailed description and guidance",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "See tender documents, evidence will be required at point of contract award"
                        },
                        {
                            "type": "technical",
                            "description": "See tender documents, evidence will be required at point of contract award"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-23T23:59:59+01:00"
        },
        "status": "active",
        "value": {
            "amountGross": 48000000,
            "amount": 40000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "participationFees": [
            {
                "id": "ocds-h6vhtk-0517f1",
                "type": [
                    "win"
                ],
                "relativeValue": {
                    "proportion": 0.01,
                    "monetaryValue": "award"
                },
                "description": "Please see tender documents - 0.5%"
            }
        ],
        "submissionMethodDetails": "The tender documentation including instructions can be located at https://etenderwales.ukp.app.jaggaer.com/home.html Once you have created an account the tender references are as follows for searching:- Project_61925 itt_122735 Title: WGCD Framework for the Supply of Vehicle Parts, Workshop Consumables and Optional Stores Management Services Welsh Government Reference: C362/2025/2026 NB: All communications MUST be via the \"Message\" option once you have accessed itt_122735. The Instruction documents, specification and copies of the templates to complete can all be found in the \"attachments\" area within that itt. There is a deadline for clarification questions - 2pm 13th Feb. The tender deadline is 2pm 20th Feb. Please ensure you read ALL the instructions in FULL before commencing your response. Please leave plenty of time between commencing uploading elements of your response and the deadline in case you experience any issues. The portal is operated by a 3rd party, if you have queries or issues relating to the operation of the portal, your account, error messages etc, please contact their helpdesk, there are links on the login page.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-02-23T14:00:00+00:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-02-16T14:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-03-23T23:59:59+00:00"
        },
        "lotDetails": {
            "awardCriteriaDetails": "N/A Each Lot will be awarded based on the individual tender evaluation for that lot."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "008163-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/008163-2026",
                "datePublished": "2026-01-29T15:43:04Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}