Sidmouth & East Beach Coastal Defence Scheme, Engineering Construction Works

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-051908-2026-01-23T11:25:24Z",
    "date": "2026-01-23T11:25:24Z",
    "ocid": "ocds-h6vhtk-051908",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLPC-3866-LXMN",
            "name": "East Devon District Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLPC-3866-LXMN"
            },
            "address": {
                "streetAddress": "East Devon District Council",
                "locality": "Honiton",
                "postalCode": "EX14 1EJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK43"
            },
            "contactPoint": {
                "name": "Steve Donnelly",
                "email": "steve.donnelly@bcpcouncil.gov.uk",
                "telephone": "+44 1202 093324"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.eastdevon.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PLPC-3866-LXMN",
        "name": "East Devon District Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Prior to proceeding with the open tender procurement process, EDDC aims to assess the level of market interest and engage suppliers on key aspects of the project proposal. This work involves specialised expertise in a complex marine environment; therefore, prospective contractors will be expected to demonstrate extensive experience and knowledge in marine settings and heritage structure management. EDDC is seeking feedback on feasible proposals regarding the scheme's timeline, budget, effort, and supply chain management - specifically, the impacts and affordability of the proposed rock structures as detailed in the outline design, including lead times for rock procurement and the necessary specialised marine equipment. The objective of this project is to develop and implement coastal defence measures to safeguard Sidmouth and East Beach from erosion and flooding. The aims include assessing market capacity and capability, identifying innovative solutions and best practices, and ensuring alignment with industry standards and expectations. As part of the preparation, EDDC will be conducting exercise inviting suitably qualified and experienced suppliers who may have an interest in this project to complete the attached questionnaire located within section 13 & 14 to assist EDDC gain a better understanding of the feasibility of their requirements, buildability approach, mitigation strategies and the capacity of the market to deliver the scheme. In responding, you should understand that detailed and lengthy submissions are not necessary at this stage. Nonetheless, we welcome any pertinent information on your organisation's capability and views on an approach to successfully undertake the commission. All information provided in this exercise will be treated in confidence in accordance with Data Protection Act 2018 and will NOT be considered in any future tender evaluation exercise. Information gathered will be used in the development on feasible methods, costing and on the most suitable approach to meeting the operational, environmental and regulatory needs of the scheme. Any information provided in response to this preliminary market engagement exercise marked as commercially sensitive will be treated as such. Participants are asked to identify any of the information supplied in the course of this exercise which should not be disclosed because of its sensitivity. In doing so participants must specify the reasons for its sensitivity and specify the period for which the information will remain sensitive. The EDDC project team and/or Dorset County Council's procurement team, will endeavour to consult with a concerned participant about sensitive information before making a decision on any Freedom of Information (FOI) requests received. The final decision on any FOI request rests with the relevant public body, subject to applicable law. EDDC will take into account statements of confidentiality and commercial sensitivity that are provided by participants and will endeavour to consult with participants about sensitive information before making a decision on any FOI request received but the EDDC will make its own assessment and decision on these issues. Publication of Preliminary Market Engagement (PME) notice - EDDC issue Supplier Questionnaire and supporting information. 20 May 2025 Conduct Site visit attendance (AM) session. Venue: Sidmouth Town Beach 16 Jun 2025 Conduct Collaborative Q&A (PM) session. Venue: Kennaway House, Sidmouth EX10 8NG 16 Jun 2025 Deadline for Supplier PME Questionnaire return date. 30 Jun 2025 EDDC plan to conduct the following activities: - Preliminary Market Engagement Notice: A notice will be published to invite interested parties to participate in the engagement process. - Supplier day and site visit with questions and answers session: EDDC will be coordinating 1 Supplier Day site visit with Q&A session being held afterwards on the same day with parties to discuss project details and gather input. Supplier day attendance: - Suppliers are requested to notify EDDC's Project Manager by no later than 17:00 on Friday, 6 June, if they intend to attend the Supplier Day session on June 20. - The Project Manager can be reached at steve.donnelly@bcpcouncil.gov.uk to confirm attendance numbers and venue logistics. - Questionnaires and Surveys: EDDC have provided a questionnaire to collect detailed feedback on specific aspects of the project which can be found within section 13 & 14 of this document - \"suppliers response\". In addition, depending on the volume of responses, the EDDC may wish to follow up the questionnaire with an additional Q&A workshop with interested Parties. The workshop will provide an opportunity for further mutual understanding of any potential risk, issues, assumptions and questions that may not have previously been considered. EDDC request in advance of this of the supplier day if you could send us any questions that you would like to discuss at the Q&A event or any specific issues that you would like to raise and discuss. The supplier day will be strictly restricted to potential suppliers, key members of EDDC's project team along with key members of the Clients Advisory and Stakeholder Group for representation where appropriate. In the event that the EDDC cannot accommodate the volume of individual meeting requests, EDDC will look to schedule additional supplier days to accommodate the suppliers, but this will be assessed and agreed after the PME has been published.",
                "dueDate": "2025-06-30T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "023331-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/023331-2025",
                "datePublished": "2025-05-20T14:46:35+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "ED0373-25",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Sidmouth & East Beach Coastal Defence Scheme, Engineering Construction Works",
        "description": "Procurement Description - Market Engagement Notice: Sidmouth and East Beach Coastal Defence Scheme East Devon District Council (EDDC) is preparing to commence an open tender procurement exercise using the New Engineering Contract NEC4 Engineering and Construction Contract (ECC), Option C (Target Cost), incorporating Secondary Option X22 - Early Contractor Involvement (ECI). The purpose of the proposed procurement is to appoint a suitably qualified and experienced supplier to deliver Lead Designer and Delivery Partner services for the Sidmouth and East Beach Coastal Defence Scheme. Nature of the Services: The scheme comprises specialist coastal and marine engineering works within a complex and environmentally sensitive shoreline setting, incorporating existing heritage coastal defence structures. As such, prospective suppliers will be required to demonstrate: Extensive experience of working within marine and coastal environments. Proven capability in the design and delivery of coastal flood and erosion risk management schemes. Experience working with historic and heritage assets. A strong track record of undertaking works subject to ecological, planning, and regulatory constraints. The appointed supplier will be required to develop the scheme from an already appraised and approved outline option (referred to as Option 6). The scope includes, but is not limited to, the following activities: Undertaking detailed technical and numerical modelling Developing detailed design solutions Liaising with statutory consultees, regulators, and stakeholders Managing the planning, pre-construction, and construction phases of the works Delivering a range of professional services necessary to support successful scheme delivery. Early Contractual Involvement throughout the Design Stage Indicative Scope of Works - Option 6: Building upon the approved outline design, the scheme is anticipated to include a combination of the following interventions. The final configuration will be subject to detailed design development, environmental assessment, stakeholder engagement, and regulatory approvals. 1. Beach Renourishment Provision of beach renourishment measures to support coastal defence objectives and maintain beach levels, in accordance with the outline design parameters. 2. Rock Structures and Offshore Defences Installation of coastal rock structures, which may include: A terminal rock groyne One or more offshore rock breakwaters or alternative submerged features These features will be designed to dissipate wave energy, mitigate ongoing erosion, manage littoral drift, and improve overall beach stability at the eastern extent of the frontage. 3. Terrestrial Defence Enhancements Enhancements to existing shoreline defences and infrastructure, which may include: Replacing, or future-proofing the existing splash wall Upgrading flood gates Improving access infrastructure Modifying and integrating existing river training wall elements 4. River Sid Interface Improvements Localised improvements to the River Sid flood wall and associated structures to ensure continuity with the coastal defence scheme and to enhance flood resilience at the fluvial-coastal interface.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45244000",
                        "description": "Marine construction works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45245000",
                        "description": "Dredging and pumping works for water treatment plant installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45220000",
                        "description": "Engineering works and construction works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45241000",
                        "description": "Harbour construction works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45243000",
                        "description": "Coastal-defence works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45246000",
                        "description": "River regulation and flood control works"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45200000",
                        "description": "Works for complete or part construction and civil engineering work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71500000",
                        "description": "Construction-related services"
                    },
                    {
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                        "id": "71300000",
                        "description": "Engineering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKK4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKK4",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 25248000,
            "amount": 21040000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
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            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-05-13T00:00:00+01:00",
                    "endDate": "2030-03-31T23:59:59+01:00"
                },
                "status": "active",
                "value": {
                    "amountGross": 25248000,
                    "amount": 21040000,
                    "currency": "GBP"
                },
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                            "description": "Add description",
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                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Set out in the Tender Documentation"
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                            "type": "technical",
                            "description": "Set out in the tender documentation"
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                    ]
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            }
        ],
        "communication": {
            "futureNoticeDate": "2025-08-18T23:59:59Z"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "The tender documents associated with this procurement are available for unrestricted and full direct access, free of charge, at the Authority's e-tendering portal (Procontract). https://www.supplyingthesouthwest.org.uk/ Virtual Tender Launch ================= The Authority will be conducting a Virtual Tender Launch Event on Thursday 5 February between 10:00am-12:00am via Microsoft Teams after the ITT publication to help suppliers understand the requirements and tender documents. To attend this meeting please email steve.donnelly@bcpcouncil.gov.uk please title the subject \"Sidmouth and East Beach Coastal Defence Scheme - Tender Launch Event\" Interested Suppliers are requested to notify Steven Donnelly (Project Manager) by no later than 12:00 on Wednesday, 4 February, if they intend to attend the Supplier Day session on Thursday 5 February. Interested Suppliers to include the following; Name of Company/Organisation, name of person(s) attending and position held within the Company. Email addresses of all attendees.",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-09T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-02T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-04-27T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "006110-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/006110-2026",
                "datePublished": "2026-01-23T11:25:24Z",
                "format": "text/html"
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        ],
        "contractTerms": {
            "financialTerms": "Set out in the ITT documentation and Contract Data, Part One."
        },
        "riskDetails": "Weather/Adverse Storm events Beach level fluctuation prior to and during construction Cliff falls impacting the design Cliff falls during the construction works Access to private land to carry out the works Construction materials inflation and global supply chain disruption Delays in obtaining Planning consent and Licences, including SSSI assent, Crown Estate Licence MMO license, Natural England consent, Environment Agency consents Issues arising from Ground investigations (Marine) Environmental constraints / working windows for certain activities Damage to fishermen's equipment, and vice versa, offshore and nearshore movements Local Government Change Budgets Change in regulations"
    },
    "language": "en"
}