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Leisure Centre Provision

City of Lincoln

This public procurement record has 4 releases in its history.

ContractAmendment

25 Aug 2026 at 16:55

UK10 - Contract Change Notice
Award

25 Aug 2026 at 16:03

UK7 - Contract Details Notice
Award

04 Jun 2025 at 11:24

UK6 - Contract Award Notice
Award

21 May 2025 at 12:54

UK5 - Transparency Notice
Summary of the contracting process

City of Lincoln appointed a provider to deliver indoor and outdoor leisure centre services at Yarborough Leisure Centre and Birchwood Leisure Centre in Lincoln. The requirement covers operation of sports facilities and wider leisure centre provision for the authority. It is a public-sector leisure services opportunity involving day-to-day delivery at two named facilities, rather than construction, equipment supply or a one-off consultancy assignment. The procurement is classified as services, with the relevant CPV description being sports facilities operation services. Suppliers suited to this requirement would typically be organisations able to manage public leisure facilities, coordinate indoor and outdoor activities, and maintain service continuity across more than one centre. The selected provider is GLL, a large organisation based in London.

The procurement is complete and the contract was awarded to GLL on 21 May 2025 following a direct award. The council relied on extreme and unavoidable urgency because the previous provider’s administration was not foreseen and closing the centres was considered against the public interest. The award value is £666,666 excluding VAT, or £800,000 including VAT. The contract was signed on 22 June 2025 and runs from 23 June 2025 to 30 June 2027, with one possible 12-month extension from 1 July 2027 to 30 June 2028. The contract record also states a value of £666,666 excluding VAT and £8,000,000 including VAT. The procurement used one lot and the light-touch regime.

This award shows that City of Lincoln buys an integrated leisure-centre operating service covering both indoor and outdoor provision across two facilities. A credible competitor for a future requirement would need the operational capacity to manage multiple public leisure sites, sustain services during provider transition, and deliver sports-facility operations at local-authority scale. Experience of running leisure centres for public users would be directly relevant, particularly where continuity of access and service availability are important. The selected supplier, GLL, is recorded as a large organisation, indicating that the requirement was met by a provider with substantial organisational capacity rather than a small specialist delivering a narrow service. The direct-award route reflected urgency, but future market engagement may test broader competition.

How relevant is this notice?

Notice Information

Notice Title

Leisure Centre Provision

Notice Description

The appointment of a preferred provider by direct award to deliver outdoor and indoor leisure centre provision at Yarborough Leisure Centre and Birchwood Leisure Centre Lincoln. The award will be for a period of 24 months with effect from 1st July 2025 with the option to extend by one further period of 12 months.

Procurement Information

Extreme and unavoidable urgency The direct award appointment being made is via ground 13, Schedule 5 of the Procurement Act 2023 (PA23) is possible due to: (a) the goods, services or works to be supplied under the public contract are strictly necessary for reasons of extreme and unavoidable urgency, and (b) as a result, the public contract cannot be awarded on the basis of a competitive tendering procedure. In order to justify the use of this provision the council is satisfied that the administration of the previous provider was not foreseen and that it is not in the public interest for the Leisure Centre to be shut for a significant period for the authority to undertake a competitive tendering procedure.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051a89
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081017-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK10 - Contract Change Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

92 - Recreational, cultural and sporting services

CPV Codes

92610000 - Sports facilities operation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£666,666 £500K-£1M
Contracts Value
£666,666 £500K-£1M

Notice Dates

Publication Date
25 Aug 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
21 May 20251 years ago
Contract Period
23 Jun 2025 - 30 Jun 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City of Lincoln
Additional Buyers

City of Lincoln Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1DD
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Supplier Information

Number of Suppliers
1
Supplier Name

GLL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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