Planning

HVAC maintenance and support for legacy BR fleets

NORTHERN TRAINS LIMITED

This public procurement record has 1 release in its history.

Planning

21 May 2025 at 13:29

UK1 - Pipeline Notice
Summary of the contracting process

Northern Trains Limited, a public authority under the central government, has announced a planned procurement process for the maintenance and support of Heating, Ventilation, and Air Conditioning (HVAC) systems for their legacy British Rail fleets. The procurement is categorised under services with a focus on repair, maintenance, and associated railway services. The scope includes inspection, servicing, repair, refurbishment, and performance testing of HVAC units to meet safety, comfort, and operational standards across regions UKC, UKD, and UKE within the United Kingdom. Although currently in the planning stage, the procurement notice was published on 21 May 2025, with an anticipated notice date for further details on 4 August 2025. It is expected to run as a single lot from 16 February 2026 to 15 February 2030.

This upcoming tender represents a significant opportunity for businesses specialising in HVAC systems in rail industry settings. Companies with proven expertise and the capacity to provide high-quality, reliable services, along with the flexibility to accommodate diverse maintenance schedules, will find this an attractive prospect. Moreover, the necessity for technical support services and spare components could further benefit enterprises capable of delivering comprehensive HVAC solutions. As this notice serves as a prior indication of potential demand, businesses are advised to prepare and align their capabilities to participate effectively for future opportunities.

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Notice Information

Notice Title

HVAC maintenance and support for legacy BR fleets

Notice Description

Northern is intending to initiate a future procurement process for the overhaul, ongoing support, and maintenance of Heating, Ventilation, and Air Conditioning (HVAC) systems installed across its legacy BR fleets. The scope of the procurement will include, but not be limited to, the inspection, servicing, repair, refurbishment, and performance testing of HVAC units to ensure continued compliance with safety, comfort, and operational standards. This may also include the supply of replacement components and technical support services. Suppliers will be expected to demonstrate proven expertise in rail HVAC systems, the ability to deliver high-quality and reliable services, and the flexibility to support varying maintenance schedules and fleet requirements. At this stage, it is anticipated that the procurement will be conducted as a single lot to ensure consistency and streamlined service delivery across the network. This notice does not constitute a call for competition but is intended to inform the market of a potential future opportunity. Interested suppliers are encouraged to monitor forthcoming publications for further details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051b0c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/023994-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK1 - Pipeline Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50220000 - Repair, maintenance and associated services related to railways and other equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
4 Aug 2025Expired
Award Date
Not specified
Contract Period
16 Feb 2026 - 15 Feb 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHERN TRAINS LIMITED
Contact Name
Not specified
Contact Email
procurement@northernrailway.co.uk
Contact Phone
Not specified

Buyer Location

Locality
YORK
Postcode
YO1 6JT
Post Town
York
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE2 North Yorkshire
Small Region (ITL 3)
TLE21 York
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber
Local Authority
York
Electoral Ward
Micklegate
Westminster Constituency
York Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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