Notice Information
Notice Title
Cardiac Patient Database Annual Software Support
Notice Description
The NHS Shared Services Partnership hosted by Velindre are acting on behalf of the Cardiff & Vale University local Health Board who require a licenses and support services for a Cardiac Patient Database within the Paediatric Cardiac Units and the Adult Congenital Services in NHS Wales. The Paediatric Cardiac Units and Adult Congenital Services within the Cardiff and Vale University Health Board run an electronic database known as Cardiobase. The programme is supplied by a company called Cardiobase who initially designed and installed the original database in 1992. The database is linked with the All Wales NWIS team that produces an interface that will permit all patient reports and will link in with the Welsh Clinical Portal to access the records. This system allows all Paediatric Cardiac and Adult Congenital letters and reports to be visible and all authorised clinicians across Wales have access. The contract is for the licenses to support this database and the ongoing support and works for this database. Due to the bespoke software Cardiobase are the only providers that can support this database.
Procurement Information
The software installed is designed and maintained by Cardiobase, due to this bespoke software there are no other providers that can provide the licences required that will be compatible with the current software installed
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-051b80
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/024132-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK5 - Transparency Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48610000 - Database systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £361,721 £100K-£500K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 21 May 20259 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 21 May 20259 months ago
- Contract Period
- 30 Jun 2025 - 31 Mar 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)
- Contact Name
- Olivia Moore
- Contact Email
- olivia.moore2@wales.nhs.uk
- Contact Phone
- +442921500657
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF14 4HH
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- Not specified
-
- Local Authority
- Cardiff
- Electoral Ward
- Heath
- Westminster Constituency
- Cardiff North
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/024132-2025
21st May 2025 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-051b80-2025-05-21T15:30:12+01:00",
"date": "2025-05-21T15:30:12+01:00",
"ocid": "ocds-h6vhtk-051b80",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PXWV-6492-CGMN",
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)",
"identifier": {
"scheme": "GB-PPON",
"id": "PXWV-6492-CGMN"
},
"address": {
"streetAddress": "Woodlands House, Maes Y Coed Road",
"locality": "Cardiff",
"postalCode": "CF14 4HH",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL22"
},
"contactPoint": {
"name": "Olivia Moore",
"email": "Olivia.moore2@wales.nhs.uk",
"telephone": "+442921500657"
},
"roles": [
"buyer"
],
"details": {
"url": "http://nwssp.nhs.wales/ourservices/procurement-services/",
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthorityCentralGovernment",
"description": "Public authority - central government"
}
]
}
},
{
"id": "GB-PPON-PYDZ-1257-GTBZ",
"name": "Cardiobase Ltd",
"identifier": {
"scheme": "GB-PPON",
"id": "PYDZ-1257-GTBZ"
},
"address": {
"streetAddress": "Springboard Business Centre, 24 Ellerbeck Way, Stokesley Business Park",
"locality": "Stokesley",
"postalCode": "TS9 5JZ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE22"
},
"contactPoint": {
"email": "graham@cardiobase.com"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"vcse": false
}
}
],
"buyer": {
"id": "GB-PPON-PXWV-6492-CGMN",
"name": "NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)"
},
"tender": {
"id": "CAV-VEA (25-26) 21",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Cardiac Patient Database Annual Software Support",
"description": "The NHS Shared Services Partnership hosted by Velindre are acting on behalf of the Cardiff & Vale University local Health Board who require a licenses and support services for a Cardiac Patient Database within the Paediatric Cardiac Units and the Adult Congenital Services in NHS Wales. The Paediatric Cardiac Units and Adult Congenital Services within the Cardiff and Vale University Health Board run an electronic database known as Cardiobase. The programme is supplied by a company called Cardiobase who initially designed and installed the original database in 1992. The database is linked with the All Wales NWIS team that produces an interface that will permit all patient reports and will link in with the Welsh Clinical Portal to access the records. This system allows all Paediatric Cardiac and Adult Congenital letters and reports to be visible and all authorised clinicians across Wales have access. The contract is for the licenses to support this database and the ongoing support and works for this database. Due to the bespoke software Cardiobase are the only providers that can support this database.",
"status": "complete",
"procurementMethod": "direct",
"procurementMethodDetails": "Direct award",
"procurementMethodRationale": "The software installed is designed and maintained by Cardiobase, due to this bespoke software there are no other providers that can provide the licences required that will be compatible with the current software installed",
"lots": [
{
"id": "1",
"status": "complete",
"suitability": {
"sme": true
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
}
],
"procurementMethodRationaleClassifications": [
{
"id": "singleSuppliersIntellectualPropertyExclusiveRights"
}
]
},
"awards": [
{
"id": "1",
"title": "Cardiac Patient Database Annual Software Support",
"status": "pending",
"value": {
"amountGross": 434065.9,
"amount": 361721.58,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-PPON-PYDZ-1257-GTBZ",
"name": "Cardiobase Ltd"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48610000",
"description": "Database systems"
}
],
"deliveryAddresses": [
{
"region": "UK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2025-07-01T00:00:00+01:00",
"endDate": "2030-03-31T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "024132-2025",
"documentType": "awardNotice",
"noticeType": "UK5",
"description": "Transparency notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/024132-2025",
"datePublished": "2025-05-21T15:30:12+01:00",
"format": "text/html"
}
],
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-06-23T23:59:59+01:00",
"status": "scheduled"
}
]
}
],
"language": "en"
}