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107_26 Inspection and Maintenance of Indoor Gymnasium, Fitness and Sport Equipment, and Outdoor Schools Play and Sport Equipment

Leicestershire County Council

This public procurement record has 7 releases in its history.

AwardUpdate

11 Aug 2026 at 15:40

UK7 - Contract Details Notice
Award

11 Aug 2026 at 15:22

UK7 - Contract Details Notice
Award

24 Jul 2026 at 16:24

UK6 - Contract Award Notice
Tender

13 Apr 2026 at 14:58

UK4 - Tender Notice
Planning

12 Jan 2026 at 09:49

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

23 May 2025 at 10:53

UK1 - Pipeline Notice
Planning

22 May 2025 at 11:41

UK1 - Pipeline Notice
Summary of the contracting process

Leicestershire County Council, trading as ESPO, established a UK-wide framework for inspection and maintenance services covering indoor gymnasium, fitness and sports equipment, together with outdoor schools’ play and sports equipment. The scope includes traditional sports equipment, fitness equipment, outdoor trim trails and activity play areas. This is a services opportunity for contractors able to inspect, maintain and support equipment used by public bodies across the United Kingdom. The framework can be used by local authorities, educational establishments including academies, central government departments and agencies, police, fire, rescue and coastguard services, registered charities, registered social landlords, and specified parliamentary and Scottish public bodies. It is suitable for small and medium-sized enterprises and is not divided into lots.

The open procedure has concluded: the contract was awarded on 16 July 2026 and signed on 6 August 2026. Eight suppliers were appointed: Ace Play, Balance Leisure Fitness, Continental Sports, Fitness Warehouse trading as Gym Gear, Safeplay Playground Services, Service Sport (UK), Sports & Playground Services UK, and Sportsafe UK. The framework value is £8,333,333 excluding VAT, or £10,000,000 including VAT. The contract runs from 6 August 2026 to 6 February 2028, with extensions possible up to 5 August 2030. Evaluation weighted price at 40% and non-price quality at 60%. Economic and technical conditions of participation applied. ESPO may award call-offs with or without reopening competition, and suppliers pay a 3.5% framework fee on turnover plus VAT.

This award demonstrates recurring public-sector demand for planned inspection and maintenance of gym, fitness, sports, playground and outdoor activity equipment at UK scale. A credible competitor would need practical capability across both indoor and outdoor assets, including school play and sports environments, with the operational capacity to serve customers in different UK regions. Strong evidence of technical competence, reliable maintenance delivery, responsive inspection services and quality assurance would be important, because non-price quality carried greater weight than price. Smaller specialist firms can compete in this market, as shown by the appointed supplier profile. Suppliers should also be able to support public-sector call-offs, offer clear pricing and demonstrate the additional benefits needed when customers select the most advantageous solution.

How relevant is this notice?

Notice Information

Notice Title

107_26 Inspection and Maintenance of Indoor Gymnasium, Fitness and Sport Equipment, and Outdoor Schools Play and Sport Equipment

Notice Description

ESPO framework for the inspection and maintenance of sports equipment including traditional equipment, fitness equipment and sports equipment. It also includes outdoor trim trails and activity play areas. The Framework is NOT divided into lots. For any additional details please also refer to https://www.espo.org/inspection-and-maintenance-of-indoor-gymnasium-fitness-sport-equipment-and-outdoor-schools-play-sport-equipment-107-26.html

Lot Information

Lot 1

Renewal: Once the initial period of the framework has ended (i.e., 31 January 2028), there is the option to extend the framework agreement for a further period or periods up until to 23 June 2030 (and which is subject to the performance of the framework). The total estimated framework value captured in this notice includes the option to extend in full as noted above.

Planning Information

Supplier engagement is to be undertaken, to help determine: • the scope of the framework renewal • changes in the market (if any) • capacity to meet the framework requirements • potential risks in the market • feedback on our proposed procurement strategy • if social value can be provided to framework users Engagement is being undertaken via a Request for Information (RFI) questionnaire hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org). The deadline for responding to the RFI is 17:00 (5pm) on 21 January 2026. Suppliers wishing to participate in the RFI MUST first express an interest as follows: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for opportunity '107_26' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest. Suppliers can access and respond to the RFI questionnaire in the Messages section of the eProcurement Portal (via the Activity dashboard once an expression of interest has been registered). Any questions or clarifications should similarly be submitted to ESPO as a message on the eProcurement Portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051d1c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076359-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

50 - Repair and maintenance services

CPV Codes

37400000 - Sports goods and equipment

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£8,333,333 £1M-£10M
Lots Value
£8,333,333 £1M-£10M
Awards Value
£8,333,333 £1M-£10M
Contracts Value
£8,333,333 £1M-£10M

Notice Dates

Publication Date
11 Aug 20261 months ago
Submission Deadline
15 May 2026Expired
Future Notice Date
1 Dec 2025Expired
Award Date
16 Jul 20262 months ago
Contract Period
6 Aug 2026 - 6 Feb 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicestershire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
8
Supplier Names

ACE PLAY LIMITED

Balance Leisure Fitness Ltd

Continental Sports Ltd

FITNESS WAREHOUSE LIMITED (03349377

Safeplay Playground Services Limited

Service Sport

Sports & Playground Services UK Ltd

Sportsafe UK Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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