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Supply & Delivery of Foodstuffs

East Ayrshire Council

This public procurement record has 2 releases in its history.

Award

05 Sep 2025 at 14:00

Award Notice
Tender

22 May 2025 at 15:52

Tender Notice
Summary of the contracting process

The public procurement process conducted by East Ayrshire Council involves the supply and delivery of foodstuffs to support school meal services, which maintain the Food for Life Gold Standard. The procurement falls under the goods category and focuses on miscellaneous food products and dried goods, with contracts split into multiple lots, including fresh meat, fruits, vegetables, organic milk, and eggs. Located in East Ayrshire, this procurement has been conducted through an open procedure. The tender phase was completed, with key dates such as the submission deadline by 23 June 2025, followed by award notifications starting on 23 June 2025. Contracts were signed by mid-August 2025 with a notable budget allocation of £7.5 million per lot.

This tender presents substantial business growth opportunities, particularly for suppliers within the food services industry. With the emphasis on quality, health promotion, social responsibility, and competitive pricing criteria, businesses specialising in fresh, organic, and sustainable produce can competitively vie for these lots. Both large enterprises and SMEs can benefit from participating, as evidenced by diverse awards made. The recurring nature of this contract, coupled with possible extensions, offers consistent business prospects for suppliers aligning with the council's requirements. The focus on quality sourcing and community benefits further creates an encouraging environment for businesses committed to ethical and sustainable practices.

How relevant is this notice?

Notice Information

Notice Title

Supply & Delivery of Foodstuffs

Notice Description

The council require the supply and delivery of foodstuffs to support the school meals services which has achieved and maintained the Food for Life Gold Standard for over 19 years. The contract will be split into 5 Lots.

Lot Information

Lot 2 - Fresh Fruit and Vegetables

Supply and delivery of fresh fruit and vegetables.

Renewal: 2 one-year extension options

Lot 5 - Dry, Bottled, Tinned and Frozen Food

Supply and delivery of dry, bottled, tinned and frozen food.

Renewal: 2 one-year extension options

Lot 1 - Fresh Meat/Cooked Meat and Poultry

Supply and delivery of fresh meat/cooked meat and poultry.

Renewal: 2 one-year extension options

Lot 4 - Fresh Hens Eggs

Supply and delivery of fresh hen's eggs.

Renewal: 2 one-year extension options

Lot 3 - Fresh Organic Cow's Milk

Supply and delivery of fresh organic cow's milk.

Renewal: 2 one-year extension options.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051ed1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054300-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

15 - Food, beverages, tobacco and related products

CPV Codes

03142500 - Eggs

03220000 - Vegetables, fruits and nuts

03333000 - Fresh cows' milk

15112100 - Fresh poultry

15119000 - Various meats

15229000 - Frozen fish products

15890000 - Miscellaneous food products and dried goods

15893000 - Dry goods

15896000 - Deep-frozen products

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£7,500,000 £1M-£10M

Notice Dates

Publication Date
5 Sep 202511 months ago
Submission Deadline
23 Jun 2025Expired
Future Notice Date
Not specified
Award Date
13 Aug 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
3, 4 or 5 years depending on extension options

Notice Status

Tender Status
Complete
Lots Status
Active, Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Additional Buyers

East Ayrshire Leisure Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
4
Supplier Names

A & A SPITTAL Ltd

Lynas Foodservice

Muller UK and Ireland LLP T/A Müller Milk & Ingredients

Reids Food Service Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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