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Vehicle Hire Contract

Leicestershire County Council

This public procurement record has 4 releases in its history.

TenderUpdate

20 Aug 2026 at 14:38

UK4 - Tender Notice
TenderUpdate

19 Aug 2026 at 11:49

UK4 - Tender Notice
Tender

13 Aug 2026 at 11:19

UK4 - Tender Notice
Planning

22 May 2025 at 16:51

UK1 - Pipeline Notice
Summary of the contracting process

Leicestershire County Council is procuring vehicle hire services to maintain resilience when its owned fleet is unavailable, support service areas facing reliability problems or increased demand, and provide vehicles for short- or longer-term hire. The requirement covers vehicle supply across Leicestershire, with 12 lots divided by vehicle type to support different suppliers. Categories range from cars, four-wheel-drive vehicles, vans and welfare vehicles to traffic-management vehicles, minibuses, 7.5- to 32-tonne lorries, crane lorries, hook loaders, mobile elevating work platforms, gritters, roadmenders, gully tankers and crash-cushion vehicles. Some specifications include electric vans, tail lifts, wheelchair-flexible seating, cranes, fall-arrest access and specialist bodies. The procurement is for vehicle hire and associated road transport services.

The procurement has reached tender: the Council invited offers through an open procedure. Clarification questions had to be submitted by 16 September 2026 at 12:00, and tender submissions by 25 September 2026 at 12:00. The planned award decision date was 2 November 2026. The contract is scheduled to run from 12 November 2026 to 11 November 2028, with extensions of up to a further 24 months, potentially to 11 November 2030. Its estimated value is £4,000,000 excluding VAT, or £4,800,000 including VAT; each of the 12 lots is estimated at £400,000 including VAT. Evaluation is 60% quality through method statement questions and 40% price.

This opportunity suits vehicle-hire companies, fleet operators and specialist commercial-vehicle suppliers able to provide the complete range of vehicles within any lot they bid for. Relevant capability may include sourcing, maintaining and supplying standard cars and vans, electric vans, minibuses and welfare vehicles, as well as heavy goods vehicles and specialist equipment such as crane lorries, hook loaders, gritters, mobile elevating work platforms, roadmenders, gully tankers and crash cushions. Suppliers should be able to respond to variable demand from multiple Council service areas and support both short-term and longer-term hires. The lot structure makes the procurement suitable for small and medium-sized enterprises with focused fleets or specialist vehicle expertise. Strong operational plans and method statements will be important because quality carries most of the evaluation weighting.

How relevant is this notice?

Notice Information

Notice Title

Vehicle Hire Contract

Notice Description

Hire requests are received from service areas across the Authority and are required for various reasons including owned fleet off the road due to long terms repairs, in order to provide resilience in the fleet due to reliability issues (such as minibuses) and increased demand from service areas. The Authority require a contract with suppliers who are able to supply the whole range of vehicles within the lot tendered for that are used by the Authority. The estimated value given for each lot is simply the total contract value divided into 12 equal lots. If you require a more accurate estimate then please submit a clarification query via the tender portal. In order to provide more opportunities for SME suppliers, rather than a single supplier, the Authority has created different lots categorised by vehicle type. These hires can be either short term e.g. weeks or for a longer period e.g. months. A potential contract risk would be that Local Government Reform or a change in the Council's vehicle hire and purchasing strategy may result in changes to requirements. This could result in an increase or a decrease in requirements. As a result of Local Government Reform the contract may require novation to any new local authority organisation once created.

Lot Information

Vehicle Type A, B, K, L

Small Cars up to 3.5t Medium Cars up to 3.5t 4x4's with truckman style back Small panel Vans up to 3.5t Medium panel Vans (inc electric) up to 3.5t Large panel Vans (inc electric) up to 3.5t Luton Vans (inc electric) Welfare van with WC 3.5T

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle Type H,I,J,K,M,P

Traffic Management Vehicle (Cone vehicle 3.5T) 3.5T Utility Cab tipper (may also require crew cab instead of utility) 3.5T Utility Cab /Flatbed (we may also require crew cab instead of utility) 3.5t Utility Cab Drop side (we may also require crew cab instead of utility) 4X4 All Terrain ARB Welfare van with WC 3.5T

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle type S,T,U

7.5T Flatbed 7.5T Luton box van with tail lift 12T Luton box van with tail lift

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle type G

Crane lorry 18T Crane Lorry with Front mounted crane for street lighting application with minimum 8M long load bed and "H" frame to carry street lighting colums of up to 14M

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle type N

32t Hook Loader with sheeting system

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle type O

MEWPs, 3.5t, 5.2t and 7t van with 13.5m & 14.5m platform

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle type F,R

7.5 Tonne Insulated rear Tipper with drop sides (with rear ingress eg steps and fall arrest) 18T Insulated Rear Tipper with drop side's (with rear ingress e.g. steps and fall arrest)

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle type Q

Gritter: demountable and fixed body 26t

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle type V

18T Roadmender and hot box

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle type W

18t Gully tankers

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle type E

18T Crash Cushion Short wheelbase

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Vehicle type C, D

8 passenger Seat Minibus (Group B licence with Tail lift) 12 to 16 passenger Seat Minibus (with Tai lift & flexible seating for wheelchairs)

Renewal: Contract will be for an initial 2 year period with options to extend for period(s) up to another 24 months taking the maximum contract length to 4 years and up to 2030.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051f33
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079509-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

CPV Codes

34100000 - Motor vehicles

60100000 - Road transport services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
£4,800,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20266 days ago
Submission Deadline
25 Sep 20265 weeks to go
Future Notice Date
3 Nov 2025Expired
Award Date
Not specified
Contract Period
12 Nov 2026 - 11 Nov 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicestershire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE3 8RA
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF2 Leicestershire, Rutland and Northamptonshire
Local Authority
Blaby
Electoral Ward
Glenfield Faire
Westminster Constituency
Mid Leicestershire

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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