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EEM0082 - Property Maintenance and Responsive Repairs Framework

EFFICIENCY EAST MIDLANDS LIMITED

This public procurement record has 4 releases in its history.

TenderUpdate

02 Jun 2026 at 10:36

UK4 - Tender Notice
Tender

05 May 2026 at 19:01

UK4 - Tender Notice
Planning

05 Dec 2025 at 12:19

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 08:19

UK1 - Pipeline Notice
Summary of the contracting process

Efficiency East Midlands Limited (EEM), a sub-central government public authority located in Alfreton, Derbyshire, is seeking to establish the EEM0082 - Property Maintenance and Responsive Repairs Framework. This procurement is undergoing the Tender Update stage as of June 2, 2026, and it aims to facilitate property maintenance and responsive repairs to be executed by December 7, 2026. The competitive framework is intended to replace the existing DPS, projected to expire in September 2026, and covers extensive works on domestic and commercial properties across various UK regions, categorised under construction and repair services. Key dates include a submission deadline of July 3, 2026, for stage one documents available since May 5, 2026, with stage two submissions closing by October 2, 2026. The framework's overarching value is approximately £500 million, divided among three main lots tailored to contract sizes or geographical coverage, expected to last up to four years with potential extensions.

This framework creates robust opportunities for businesses, particularly those specializing in construction, refurbishment, repair, and maintenance services, targeting both small-scale and large-scale operations. Engaging in this procurement could significantly enhance business growth by aligning services with public sector needs across England and Wales. Small and Medium Enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs) particularly stand to benefit from the structured lot system, which encourages specialized engagements, potentially allowing up to 30 participants within the final framework. This opportunity is most suitable for firms equipped to handle comprehensive repair and maintenance projects and ensures retention of competitive evaluation based on pricing, quality, sustainability, and social value contributions.

How relevant is this notice?

Notice Information

Notice Title

EEM0082 - Property Maintenance and Responsive Repairs Framework

Notice Description

Efficiency East Midlands (EEM) is conducting this tender exercise to procure a Property Maintenance and Responsive Repairs Framework to replace our existing DPS0009 which will expire on 26th September 2026. The Framework, which is being procured as a Competitive Flexible Procedure, and will provide EEM Members with a provision for internal, external and whole house property maintenance, refurbishment and responsive repairs for our membership's property stock. The first stage of the procurement will consist of a procurement-specific questionnaire along with a pricing schedule, which bidders will be required to complete and submit for evaluation. As well as the above, EEM will require contractors to complete Minimum Competence and Best Practice Requirements Pass/ Fail Questions and additional Pass/ Fail questions. Following the evaluation and completion of Stage 1, Contractors who meet the minimum requirements and achieve the required threshold will be invited to participate in Stage 2 of the Competitive Flexible Procedure. Pricing will be carried forward from Stage 1 and Bidders will be evaluated in accordance with the tender documentation issued to the Bidders. Works delivered via this framework will be to domestic and commercial properties. Domestic properties will typically be consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, and depots and any other building owned and/or managed by our membership. Commercial properties will include but not be limited to business units, office buildings, hospitals and care facilities, academies, schools, colleges, universities, education centres, student accommodation, homes and care facilities for older people, children's homes and centres, community centres, leisure centres and gyms, libraries, pavilions, changing rooms and public toilets, outdoor leisure facilities, car parks, industrial units, depots, and garages. The Framework will be split into the following lots: Lot 1 - Whole House Internal and External Repairs and Maintenance (Contracts up to PS2m) Lot 2 - Whole House Internal and External Repairs and Maintenance (Contracts over PS2m) Lot 3 - Reactive Repairs and Responsive Repairs (Midlands Coverage) EEM reserve the right to appoint 10 contractors to each of the above lots. In addition to the Contractors appointed to each lot, EEM reserves the right to appoint a 'Reserve Bidder' for each lot, either at the same time as, or at any time during, the award and pre framework commencement stage. The Reserve Bidder for each lot will normally be the next highest ranked bidder following completion of the evaluation process for each lot, provided that their submission has met the required minimum evaluation standards. For the avoidance of doubt, if EEM appointed all 10 Contractors to Lot 1, 2 and 3, then the 11th placed bidder for each lot may be appointed as the Reserve Bidder. If all 10 places on a particular lot are not filled, EEM still reserves the right to appoint Reserve Bidders on those lots. Following the appointment of Successful Contractors, in the event that the Successful Contractor: *Makes a material alteration to the Bid which formed the basis of its selection as Successful Contractor (whether as to price or any other aspect of its Bid); *Does not comply with the provisions of this document; *In the reasonable opinion of EEM fails to make satisfactory progress towards signature of the Framework Agreement; and *In the case of any of the above, fails to remedy the situation to the reasonable satisfaction of EEM within a defined time period having been served notice in writing by EEM; i. EEM shall be entitled to de-select the Successful Contractor(s) and at the absolute discretion of EEM to exclude the Successful Contractor(s) from any further participation in the Procurement process or to introduce a further competitive stage in the Procurement process in which the Successful Bidder(s) may or may not (in the absolute discretion of EEM) be invited to tender. Under no circumstances will EEM or any of their respective advisors be liable for any costs or expenses incurred by the Successful Contractor and/or any of its Relevant Organisations due to or arising from. All Bidders must declare any relevant corporate relationships, including parent companies, subsidiaries, or associated entities, within their tender submission. Where more than one entity within a corporate group (including parent companies, subsidiaries, or entities under common ownership or control) intends to submit a Tender for this procurement exercise, EEM requires that those entities agree upon a single lead bidding entity (the "Lead Bidder"), with all other relevant corporate group members participating solely as named key sub-contractors to the Lead Bidder. Contractors (and/or subcontractors) are required to hold accreditations and qualifications as listed within the tender pack in order to be awarded a place on the Framework. This requirement ensures our Members can be confident they are appointing competent and compliant contractors. The documents for Stage 1 of the Competitive Flexible Procedure will available on Delta eSourcing from Tuesday 5th May 2026 with a submission deadline for Stage 1 of 14:00 on Friday 19th June 2026. For those contractors that progress to Stage 2 of the Competitive Flexible Procedure, the documents for Stage 2 will be available from Friday 7th August, with a tender submission deadline of Friday 18th September 2026 at 14:00. The timetable for this procurement is subject to amendment at the sole discretion of EEM. The call-off contract's to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. The Framework is being procured by EEM on behalf of the organisations that have been accepted as authorised users. Authorised User means EEM and any other contracting authority (as defined in Section 2 PA23) described in the Tender Notice that is also listed as an authorised user on EEM's website https://eem.org.uk/members/ Authorised users are classed as any current company law member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM. EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members', all of which are Contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by publication of the Contract Notice will be entered by EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Contract Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM. The organisations entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of the Contract Notice are: Any current EEM Member - being an organisation which is a Company Law Member of EEM at the date of this Contract Notice and being one of the organisations who owns and governs EEM; Any Future Member of EEM, from time to time Company Law Members and the EEM Board may appoint additional organisations to become Company Law Members. All Future Members will also be Contracting Authorities in their own right; and A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM. EEM frameworks may accessed by all publicly funded organisations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be identified through the links provided as users in accordance with the Public Contracts Regulations 2015 or the Procurement Act 2023. The list of potential framework users below is not exhaustive of all organisations who can utilise EEM services, access will be granted to any publicly funded organisation. Registered Social Landlords in England and Wales, including but not limited to: 1. Registered Social Landlords in England and Wales, including but not limited to https://www.gov.uk/government/publications/registered-providers-of-social-housing 2. Local Authorities, including but not limited to England and List of councils in Wales. .3. National Health Service (NHS) bodies including NHS Trusts, foundation trusts, Integrated Care Boards or Partnerships, GP federations and other health and social care providers within England and Wales. 4. All emergency services including Police Forces, fire and rescue departments and emergency medical services. 5. All education establishments including but not limited to, schools maintained by local authorities, academy trusts, colleges, universities and other further education establishments. 6. Registered Charities with a relevant link to the core purpose and services provided by EEM. 7. Central government departments and their agencies 8. All other contracting authorities as defined in the Public Contracts Regulations 2015 or the Procurement Act 2023

Lot Information

Whole House Internal and External Repairs and Maintenance (Contracts up to PS2m)

Lot 1 is being created to support members by providing whole house, internal and external repairs and maintenance for properties located across England and Wales. Refer to the procurement description section above for further details. Lot 1 will cover internal and external planned maintenance, refurbishment and repair works, including but not limited to the following: * Electrical repairs, upgrades, testing, rewires and installation works * Mechanical upgrades associated with internal maintenance * Heating system repairs, upgrades, and installations * Plumbing works * Kitchen and bathroom repairs and full replacement programmes * Level access shower installations * Adaptation works * Joinery and carpentry work * Plastering, tiling and internal decoration works * Flooring works * Damp and Mould * General builders work *Void property internal refurbishment works *Multi-skilled operative works * External decoration works * Cladding refurbishment and repairs * Windows, doors, guttering, fascia and soffit repairs and replacements *Chimney and roofing repairs including full roof replacements * External wall and brickwork repairs and pointing * Boundary fencing, gates, and handrails * Tarmacking, resurfacing, and thermoplastic line markings * Paving and pathway works All internal and external property refurbishment, maintenance and repair works.

Whole House Internal and External Repairs and Maintenance (Contracts over PS2m)

Lot 2 is being created to support Members by providing Whole House Internal and External Repairs and Maintenance, for contracts over PS2m, for properties located within England and Wales. Please refer to procurement description above for further details. Lot 2 will cover internal and external planned maintenance, refurbishment and repair works, including but not limited to the following: * Electrical repairs, upgrades, testing, rewires and installation works * Mechanical upgrades associated with internal maintenance * Heating system repairs, upgrades, and installations * Plumbing works * Kitchen and bathroom repairs and full replacement programmes * Level access shower installations * Adaptation works * Joinery and carpentry work * Plastering, tiling and internal decoration works * Flooring works * Damp and Mould * General builders work *Void property internal refurbishment works *Multi-skilled operative works * External decoration works * Cladding refurbishment and repairs * Windows, doors, guttering, fascia and soffit repairs and replacements *Chimney and roofing repairs including full roof replacements * External wall and brickwork repairs and pointing * Boundary fencing, gates, and handrails * Tarmacking, resurfacing, and thermoplastic line markings * Paving and pathway works All internal and external property refurbishment, maintenance and repair works.

Reactive Repairs and Responsive Repairs (Midlands Coverage)

Lot 3 is being created to support Members with properties located in the Midlands by providing reactive repairs and responsive repairs , emergency works and day-to-day maintenance services. Lot 3 will cover but is not limited to: *Electrical reactive repairs *Plumbing and heating breakdown repairs *Joinery and carpentry repairs *Minor roofing and fabric repairs *Door and window repairs *Patch plastering and decoration *Emergency make-safe works *Disrepair works *Void turnaround reactive works *Multi-skilled responsive repair services *Building Fabric *Kitchen and Bathroom repairs *Plastering *Painting and Decorating * All internal and external property repairs and maintenance.

Planning Information

The purpose of this engagement process is to conduct preliminary market engagement with potential contractors, to understand the best route to market, whether that be a standard framework or an open framework. This process will help us understand market capabilities, refine our procurement strategy, and ensure that the procurement is structured effectively to meet project requirements. This preliminary market engagement notice is being used to engage with the market and interested organisations are encouraged to: - Complete the EEM0082 market engagement questionnaire to express their interest and provide initial feedback: https://forms.office.com/e/tZ32zprWaN - Register interest in attending a meet the buyer session by emailing charlie@eem.org.uk with the preferred date and times. The sessions can be over MS Teams or in person at the EEM offices: Unit 3 Maisies Way South Normanton Alfreton, Derbyshire DE55 2DS Interested organisations should note that the link for the questionnaire and the deadline to book in for your meet the buyer session is 27th February at 12:00. The details contained within this notice are provisional and are subject to change. This is a preliminary market engagement notice, and the tender documents are NOT available at this stage.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-051fcf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/051752-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45211000 - Construction work for multi-dwelling buildings and individual houses

45213000 - Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport

45214000 - Construction work for buildings relating to education and research

45215000 - Construction work for buildings relating to health and social services, for crematoriums and public conveniences

45300000 - Building installation work

45453000 - Overhaul and refurbishment work

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£500,000,000 £100M-£1B
Lots Value
£500,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Jun 20264 months ago
Submission Deadline
3 Jul 2026Expired
Future Notice Date
1 May 2026Expired
Award Date
Not specified
Contract Period
7 Dec 2026 - 6 Dec 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
EFFICIENCY EAST MIDLANDS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ALFRETON
Postcode
DE55 2DS
Postcode Area
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF12 East Derbyshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales
Local Authority
Bolsover
Electoral Ward
South Normanton East
Westminster Constituency
Bolsover

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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