Notice Information
Notice Title
EEM0082 - Property Maintenance and Responsive Repairs Framework
Notice Description
Efficiency East Midlands (EEM) is conducting this tender exercise to procure a Property Maintenance and Responsive Repairs Framework to replace our existing DPS0009 which will expire on 26th September 2026. The Framework, which is being procured as a Competitive Flexible Procedure, and will provide EEM Members with a provision for internal, external and whole house property maintenance, refurbishment and responsive repairs for our membership's property stock. The first stage of the procurement will consist of a procurement-specific questionnaire along with a pricing schedule, which bidders will be required to complete and submit for evaluation. As well as the above, EEM will require contractors to complete Minimum Competence and Best Practice Requirements Pass/ Fail Questions and additional Pass/ Fail questions. Following the evaluation and completion of Stage 1, Contractors who meet the minimum requirements and achieve the required threshold will be invited to participate in Stage 2 of the Competitive Flexible Procedure. Pricing will be carried forward from Stage 1 and Bidders will be evaluated in accordance with the tender documentation issued to the Bidders. Works delivered via this framework will be to domestic and commercial properties. Domestic properties will typically be consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, and depots and any other building owned and/or managed by our membership. Commercial properties will include but not be limited to business units, office buildings, hospitals and care facilities, academies, schools, colleges, universities, education centres, student accommodation, homes and care facilities for older people, children's homes and centres, community centres, leisure centres and gyms, libraries, pavilions, changing rooms and public toilets, outdoor leisure facilities, car parks, industrial units, depots, and garages. The Framework will be split into the following lots: Lot 1 - Whole House Internal and External Repairs and Maintenance (Contracts up to PS2m) Lot 2 - Whole House Internal and External Repairs and Maintenance (Contracts over PS2m) Lot 3 - Reactive Repairs and Responsive Repairs (Midlands Coverage) EEM reserve the right to appoint 10 contractors to each of the above lots. In addition to the Contractors appointed to each lot, EEM reserves the right to appoint a 'Reserve Bidder' for each lot, either at the same time as, or at any time during, the award and pre framework commencement stage. The Reserve Bidder for each lot will normally be the next highest ranked bidder following completion of the evaluation process for each lot, provided that their submission has met the required minimum evaluation standards. For the avoidance of doubt, if EEM appointed all 10 Contractors to Lot 1, 2 and 3, then the 11th placed bidder for each lot may be appointed as the Reserve Bidder. If all 10 places on a particular lot are not filled, EEM still reserves the right to appoint Reserve Bidders on those lots. Following the appointment of Successful Contractors, in the event that the Successful Contractor: *Makes a material alteration to the Bid which formed the basis of its selection as Successful Contractor (whether as to price or any other aspect of its Bid); *Does not comply with the provisions of this document; *In the reasonable opinion of EEM fails to make satisfactory progress towards signature of the Framework Agreement; and *In the case of any of the above, fails to remedy the situation to the reasonable satisfaction of EEM within a defined time period having been served notice in writing by EEM; i. EEM shall be entitled to de-select the Successful Contractor(s) and at the absolute discretion of EEM to exclude the Successful Contractor(s) from any further participation in the Procurement process or to introduce a further competitive stage in the Procurement process in which the Successful Bidder(s) may or may not (in the absolute discretion of EEM) be invited to tender. Under no circumstances will EEM or any of their respective advisors be liable for any costs or expenses incurred by the Successful Contractor and/or any of its Relevant Organisations due to or arising from. All Bidders must declare any relevant corporate relationships, including parent companies, subsidiaries, or associated entities, within their tender submission. Where more than one entity within a corporate group (including parent companies, subsidiaries, or entities under common ownership or control) intends to submit a Tender for this procurement exercise, EEM requires that those entities agree upon a single lead bidding entity (the "Lead Bidder"), with all other relevant corporate group members participating solely as named key sub-contractors to the Lead Bidder. Contractors (and/or subcontractors) are required to hold accreditations and qualifications as listed within the tender pack in order to be awarded a place on the Framework. This requirement ensures our Members can be confident they are appointing competent and compliant contractors. The documents for Stage 1 of the Competitive Flexible Procedure will available on Delta eSourcing from Tuesday 5th May 2026 with a submission deadline for Stage 1 of 14:00 on Friday 19th June 2026. For those contractors that progress to Stage 2 of the Competitive Flexible Procedure, the documents for Stage 2 will be available from Friday 7th August, with a tender submission deadline of Friday 18th September 2026 at 14:00. The timetable for this procurement is subject to amendment at the sole discretion of EEM. The call-off contract's to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. The Framework is being procured by EEM on behalf of the organisations that have been accepted as authorised users. Authorised User means EEM and any other contracting authority (as defined in Section 2 PA23) described in the Tender Notice that is also listed as an authorised user on EEM's website https://eem.org.uk/members/ Authorised users are classed as any current company law member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM. EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members', all of which are Contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by publication of the Contract Notice will be entered by EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Contract Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM. The organisations entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of the Contract Notice are: Any current EEM Member - being an organisation which is a Company Law Member of EEM at the date of this Contract Notice and being one of the organisations who owns and governs EEM; Any Future Member of EEM, from time to time Company Law Members and the EEM Board may appoint additional organisations to become Company Law Members. All Future Members will also be Contracting Authorities in their own right; and A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM. EEM frameworks may accessed by all publicly funded organisations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be identified through the links provided as users in accordance with the Public Contracts Regulations 2015 or the Procurement Act 2023. The list of potential framework users below is not exhaustive of all organisations who can utilise EEM services, access will be granted to any publicly funded organisation. Registered Social Landlords in England and Wales, including but not limited to: 1. Registered Social Landlords in England and Wales, including but not limited to https://www.gov.uk/government/publications/registered-providers-of-social-housing 2. Local Authorities, including but not limited to England and List of councils in Wales. .3. National Health Service (NHS) bodies including NHS Trusts, foundation trusts, Integrated Care Boards or Partnerships, GP federations and other health and social care providers within England and Wales. 4. All emergency services including Police Forces, fire and rescue departments and emergency medical services. 5. All education establishments including but not limited to, schools maintained by local authorities, academy trusts, colleges, universities and other further education establishments. 6. Registered Charities with a relevant link to the core purpose and services provided by EEM. 7. Central government departments and their agencies 8. All other contracting authorities as defined in the Public Contracts Regulations 2015 or the Procurement Act 2023
Lot Information
Whole House Internal and External Repairs and Maintenance (Contracts up to PS2m)
Lot 1 is being created to support members by providing whole house, internal and external repairs and maintenance for properties located across England and Wales. Refer to the procurement description section above for further details. Lot 1 will cover internal and external planned maintenance, refurbishment and repair works, including but not limited to the following: * Electrical repairs, upgrades, testing, rewires and installation works * Mechanical upgrades associated with internal maintenance * Heating system repairs, upgrades, and installations * Plumbing works * Kitchen and bathroom repairs and full replacement programmes * Level access shower installations * Adaptation works * Joinery and carpentry work * Plastering, tiling and internal decoration works * Flooring works * Damp and Mould * General builders work *Void property internal refurbishment works *Multi-skilled operative works * External decoration works * Cladding refurbishment and repairs * Windows, doors, guttering, fascia and soffit repairs and replacements *Chimney and roofing repairs including full roof replacements * External wall and brickwork repairs and pointing * Boundary fencing, gates, and handrails * Tarmacking, resurfacing, and thermoplastic line markings * Paving and pathway works All internal and external property refurbishment, maintenance and repair works.
Whole House Internal and External Repairs and Maintenance (Contracts over PS2m)Lot 2 is being created to support Members by providing Whole House Internal and External Repairs and Maintenance, for contracts over PS2m, for properties located within England and Wales. Please refer to procurement description above for further details. Lot 2 will cover internal and external planned maintenance, refurbishment and repair works, including but not limited to the following: * Electrical repairs, upgrades, testing, rewires and installation works * Mechanical upgrades associated with internal maintenance * Heating system repairs, upgrades, and installations * Plumbing works * Kitchen and bathroom repairs and full replacement programmes * Level access shower installations * Adaptation works * Joinery and carpentry work * Plastering, tiling and internal decoration works * Flooring works * Damp and Mould * General builders work *Void property internal refurbishment works *Multi-skilled operative works * External decoration works * Cladding refurbishment and repairs * Windows, doors, guttering, fascia and soffit repairs and replacements *Chimney and roofing repairs including full roof replacements * External wall and brickwork repairs and pointing * Boundary fencing, gates, and handrails * Tarmacking, resurfacing, and thermoplastic line markings * Paving and pathway works All internal and external property refurbishment, maintenance and repair works.
Reactive Repairs and Responsive Repairs (Midlands Coverage)Lot 3 is being created to support Members with properties located in the Midlands by providing reactive repairs and responsive repairs , emergency works and day-to-day maintenance services. Lot 3 will cover but is not limited to: *Electrical reactive repairs *Plumbing and heating breakdown repairs *Joinery and carpentry repairs *Minor roofing and fabric repairs *Door and window repairs *Patch plastering and decoration *Emergency make-safe works *Disrepair works *Void turnaround reactive works *Multi-skilled responsive repair services *Building Fabric *Kitchen and Bathroom repairs *Plastering *Painting and Decorating * All internal and external property repairs and maintenance.
Planning Information
The purpose of this engagement process is to conduct preliminary market engagement with potential contractors, to understand the best route to market, whether that be a standard framework or an open framework. This process will help us understand market capabilities, refine our procurement strategy, and ensure that the procurement is structured effectively to meet project requirements. This preliminary market engagement notice is being used to engage with the market and interested organisations are encouraged to: - Complete the EEM0082 market engagement questionnaire to express their interest and provide initial feedback: https://forms.office.com/e/tZ32zprWaN - Register interest in attending a meet the buyer session by emailing charlie@eem.org.uk with the preferred date and times. The sessions can be over MS Teams or in person at the EEM offices: Unit 3 Maisies Way South Normanton Alfreton, Derbyshire DE55 2DS Interested organisations should note that the link for the questionnaire and the deadline to book in for your meet the buyer session is 27th February at 12:00. The details contained within this notice are provisional and are subject to change. This is a preliminary market engagement notice, and the tender documents are NOT available at this stage.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-051fcf
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/041255-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Works
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
45 - Construction work
50 - Repair and maintenance services
-
- CPV Codes
45211000 - Construction work for multi-dwelling buildings and individual houses
45213000 - Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport
45214000 - Construction work for buildings relating to education and research
45215000 - Construction work for buildings relating to health and social services, for crematoriums and public conveniences
45300000 - Building installation work
45453000 - Overhaul and refurbishment work
50000000 - Repair and maintenance services
Notice Value(s)
- Tender Value
- £500,000,000 £100M-£1B
- Lots Value
- £500,000,000 £100M-£1B
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 5 May 20261 weeks ago
- Submission Deadline
- 19 Jun 20262 months to go
- Future Notice Date
- 1 May 2026Expired
- Award Date
- Not specified
- Contract Period
- 23 Nov 2026 - 22 Nov 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- EFFICIENCY EAST MIDLANDS LIMITED
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- ALFRETON
- Postcode
- DE55 2DS
- Post Town
- Derby
- Country
- England
-
- Major Region (ITL 1)
- TLF East Midlands (England)
- Basic Region (ITL 2)
- TLF1 Derbyshire and Nottinghamshire
- Small Region (ITL 3)
- TLF12 East Derbyshire
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England), TLL Wales
-
- Local Authority
- Bolsover
- Electoral Ward
- South Normanton East
- Westminster Constituency
- Bolsover
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/041255-2026
5th May 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/080115-2025
5th December 2025 - Preliminary market engagement notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/025480-2025
23rd May 2025 - Pipeline notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"title": "EEM0082 - Property Maintenance and Responsive Repairs Framework",
"description": "Efficiency East Midlands (EEM) is conducting this tender exercise to procure a Property Maintenance and Responsive Repairs Framework to replace our existing DPS0009 which will expire on 26th September 2026. The Framework, which is being procured as a Competitive Flexible Procedure, and will provide EEM Members with a provision for internal, external and whole house property maintenance, refurbishment and responsive repairs for our membership's property stock. The first stage of the procurement will consist of a procurement-specific questionnaire along with a pricing schedule, which bidders will be required to complete and submit for evaluation. As well as the above, EEM will require contractors to complete Minimum Competence and Best Practice Requirements Pass/ Fail Questions and additional Pass/ Fail questions. Following the evaluation and completion of Stage 1, Contractors who meet the minimum requirements and achieve the required threshold will be invited to participate in Stage 2 of the Competitive Flexible Procedure. Pricing will be carried forward from Stage 1 and Bidders will be evaluated in accordance with the tender documentation issued to the Bidders. Works delivered via this framework will be to domestic and commercial properties. Domestic properties will typically be consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, and depots and any other building owned and/or managed by our membership. Commercial properties will include but not be limited to business units, office buildings, hospitals and care facilities, academies, schools, colleges, universities, education centres, student accommodation, homes and care facilities for older people, children's homes and centres, community centres, leisure centres and gyms, libraries, pavilions, changing rooms and public toilets, outdoor leisure facilities, car parks, industrial units, depots, and garages. The Framework will be split into the following lots: Lot 1 - Whole House Internal and External Repairs and Maintenance (Contracts up to PS2m) Lot 2 - Whole House Internal and External Repairs and Maintenance (Contracts over PS2m) Lot 3 - Reactive Repairs and Responsive Repairs (Midlands Coverage) EEM reserve the right to appoint 10 contractors to each of the above lots. In addition to the Contractors appointed to each lot, EEM reserves the right to appoint a 'Reserve Bidder' for each lot, either at the same time as, or at any time during, the award and pre framework commencement stage. The Reserve Bidder for each lot will normally be the next highest ranked bidder following completion of the evaluation process for each lot, provided that their submission has met the required minimum evaluation standards. For the avoidance of doubt, if EEM appointed all 10 Contractors to Lot 1, 2 and 3, then the 11th placed bidder for each lot may be appointed as the Reserve Bidder. If all 10 places on a particular lot are not filled, EEM still reserves the right to appoint Reserve Bidders on those lots. Following the appointment of Successful Contractors, in the event that the Successful Contractor: *Makes a material alteration to the Bid which formed the basis of its selection as Successful Contractor (whether as to price or any other aspect of its Bid); *Does not comply with the provisions of this document; *In the reasonable opinion of EEM fails to make satisfactory progress towards signature of the Framework Agreement; and *In the case of any of the above, fails to remedy the situation to the reasonable satisfaction of EEM within a defined time period having been served notice in writing by EEM; i. EEM shall be entitled to de-select the Successful Contractor(s) and at the absolute discretion of EEM to exclude the Successful Contractor(s) from any further participation in the Procurement process or to introduce a further competitive stage in the Procurement process in which the Successful Bidder(s) may or may not (in the absolute discretion of EEM) be invited to tender. Under no circumstances will EEM or any of their respective advisors be liable for any costs or expenses incurred by the Successful Contractor and/or any of its Relevant Organisations due to or arising from. All Bidders must declare any relevant corporate relationships, including parent companies, subsidiaries, or associated entities, within their tender submission. Where more than one entity within a corporate group (including parent companies, subsidiaries, or entities under common ownership or control) intends to submit a Tender for this procurement exercise, EEM requires that those entities agree upon a single lead bidding entity (the \"Lead Bidder\"), with all other relevant corporate group members participating solely as named key sub-contractors to the Lead Bidder. Contractors (and/or subcontractors) are required to hold accreditations and qualifications as listed within the tender pack in order to be awarded a place on the Framework. This requirement ensures our Members can be confident they are appointing competent and compliant contractors. The documents for Stage 1 of the Competitive Flexible Procedure will available on Delta eSourcing from Tuesday 5th May 2026 with a submission deadline for Stage 1 of 14:00 on Friday 19th June 2026. For those contractors that progress to Stage 2 of the Competitive Flexible Procedure, the documents for Stage 2 will be available from Friday 7th August, with a tender submission deadline of Friday 18th September 2026 at 14:00. The timetable for this procurement is subject to amendment at the sole discretion of EEM. The call-off contract's to be awarded pursuant to the Framework Agreements to be entered at conclusion of the procurement exercise begun by publication of the Contract Notice may extend for a duration of up to five years beyond expiry of the four-year term of the Framework Agreement. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime. The Framework is being procured by EEM on behalf of the organisations that have been accepted as authorised users. Authorised User means EEM and any other contracting authority (as defined in Section 2 PA23) described in the Tender Notice that is also listed as an authorised user on EEM's website https://eem.org.uk/members/ Authorised users are classed as any current company law member, any future company law members and any user that has been authorised access to the frameworks and other public procurement tools provided by EEM. EEM is incorporated as a company limited by guarantee and is owned and governed by a small number of organisations who make up our 'Company Law Members', all of which are Contracting Authorities in their own right. The Framework Agreements being procured by the procurement exercise begun by publication of the Contract Notice will be entered by EEM as the Contracting Authority which will have undertaken and completed that procurement exercise. Any reference in the Contract Notice or tender documents to Contracting Authority is deemed to be and include a reference to EEM. The organisations entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise begun by publication of the Contract Notice are: Any current EEM Member - being an organisation which is a Company Law Member of EEM at the date of this Contract Notice and being one of the organisations who owns and governs EEM; Any Future Member of EEM, from time to time Company Law Members and the EEM Board may appoint additional organisations to become Company Law Members. All Future Members will also be Contracting Authorities in their own right; and A Framework User - being an organisation who has signed and agreed to the terms of accessing EEM Frameworks and who is authorised to access the frameworks and other public procurement tools provided by EEM. EEM frameworks may accessed by all publicly funded organisations. Frameworks can be used by any organisation that falls in to one or more of the categories listed below and can be identified through the links provided as users in accordance with the Public Contracts Regulations 2015 or the Procurement Act 2023. The list of potential framework users below is not exhaustive of all organisations who can utilise EEM services, access will be granted to any publicly funded organisation. Registered Social Landlords in England and Wales, including but not limited to: 1. Registered Social Landlords in England and Wales, including but not limited to https://www.gov.uk/government/publications/registered-providers-of-social-housing 2. Local Authorities, including but not limited to England and List of councils in Wales. .3. National Health Service (NHS) bodies including NHS Trusts, foundation trusts, Integrated Care Boards or Partnerships, GP federations and other health and social care providers within England and Wales. 4. All emergency services including Police Forces, fire and rescue departments and emergency medical services. 5. All education establishments including but not limited to, schools maintained by local authorities, academy trusts, colleges, universities and other further education establishments. 6. Registered Charities with a relevant link to the core purpose and services provided by EEM. 7. Central government departments and their agencies 8. All other contracting authorities as defined in the Public Contracts Regulations 2015 or the Procurement Act 2023",
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{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "45211000",
"description": "Construction work for multi-dwelling buildings and individual houses"
},
{
"scheme": "CPV",
"id": "45213000",
"description": "Construction work for commercial buildings, warehouses and industrial buildings, buildings relating to transport"
},
{
"scheme": "CPV",
"id": "45214000",
"description": "Construction work for buildings relating to education and research"
},
{
"scheme": "CPV",
"id": "45215000",
"description": "Construction work for buildings relating to health and social services, for crematoriums and public conveniences"
},
{
"scheme": "CPV",
"id": "45300000",
"description": "Building installation work"
},
{
"scheme": "CPV",
"id": "45453000",
"description": "Overhaul and refurbishment work"
},
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "2"
},
{
"id": "3",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "3"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "works",
"aboveThreshold": true,
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"maximumParticipants": 30,
"method": "withAndWithoutReopeningCompetition",
"type": "open",
"buyerCategories": "Authorised User means EEM and any other contracting authority (as defined in Section 2 PA23) described in the Tender Notice that is also listed as an authorised user on EEM's website https://eem.org.uk/members/ Any current EEM Member which is a Company Law Member of EEM at the date of this Contract Notice and being one of the organisations who owns and governs EEM; Any Future Member of EEM, from time to time Company Law Members and the EEM Board may appoint additional organisations to become Company Law Members. All Future Members will also be Contracting Authorities in their own right; and A Framework User who has signed and agreed to the terms of accessing EEM Frameworks and is authorised to access the frameworks procurement tools provided by EEM. This Framework will be managed by EEM and accessible to Westworks, South East Consortium & Advantage South West Members and Users.",
"description": "The completed price schedules (Part C) will be used to evaluate and appoint Contractors on to the Framework and will form the basis of the EEM pricing for the commencement of the Framework (Framework Base Rates). The overall price weighting of 50% will be split and for each of the sections of the Pricing Schedule the lowest compliant bid will receive the maximum price score available for that section. All other Contractors will receive a score calculated on a proportional basis using the formula: (Lowest Price/ Contractor's Price) x Maximum Score Available for that Section. The scores for all bidders for each of the above pricing sections will be added together to get the total price score for each bidder. This process will be used for each lot. Management costs and geographical uplifts will be taken forward into the final price evaluation. This ensures both are accounted for within the final price evaluation and scores given to Contractors. EEM will require a commission fee for the works. This shall be added to the Part C - Price Schedule of Rates post-tender and should NOT be included within the submitted Part C Price Schedule. The Framework Base Rates within the Price Framework (Part C) document will be fixed until for the first 12 months following the commencement date for the Framework. The rates shall be negotiated for each additional 12-month period. Negotiations will be based on evidence provided to support increased labour, material and overhead costs. A minimum of 30 days' notice must be provided to EEM before any increases can be applied to the Framework rates. Contractors will be required to submit a Price Change Request Form, one calendar month before the end of the current fixed priced period. Any proposed price change will apply to all schedules within a pricing schedule. Individual rates cannot but increased disproportionally, particularly where the intention is to correct deliberate low pricing within the original tender. Any price change requests agreed by EEM will be applied to a bidders pricing schedules and will form the basis of any award without further competition (direct award) call off and set the ceiling rate for mini competitions for the next 12 months. Each Call Off Agreement will be awarded on the basis of fixed pricing for an initial agreed period. The pricing for each additional 12 month period will be increased in line with the EEM framework rates. A minimum of 30 days' notice must be provided to the Contract Administrator before any increases can be applied to the contract rates. or The pricing shall be negotiated for each additional 12-month period. Negotiations will be based on relevant pricing indices and/or evidence provided to support increased labour, material and overhead costs. A minimum of 30 days' notice must be provided to the Contract Administrator before any increases can be applied to the contract rates."
}
},
"lots": [
{
"id": "1",
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-11-23T00:00:00Z",
"endDate": "2030-11-22T23:59:59Z"
},
"status": "active",
"title": "Whole House Internal and External Repairs and Maintenance (Contracts up to PS2m)",
"description": "Lot 1 is being created to support members by providing whole house, internal and external repairs and maintenance for properties located across England and Wales. Refer to the procurement description section above for further details. Lot 1 will cover internal and external planned maintenance, refurbishment and repair works, including but not limited to the following: * Electrical repairs, upgrades, testing, rewires and installation works * Mechanical upgrades associated with internal maintenance * Heating system repairs, upgrades, and installations * Plumbing works * Kitchen and bathroom repairs and full replacement programmes * Level access shower installations * Adaptation works * Joinery and carpentry work * Plastering, tiling and internal decoration works * Flooring works * Damp and Mould * General builders work *Void property internal refurbishment works *Multi-skilled operative works * External decoration works * Cladding refurbishment and repairs * Windows, doors, guttering, fascia and soffit repairs and replacements *Chimney and roofing repairs including full roof replacements * External wall and brickwork repairs and pointing * Boundary fencing, gates, and handrails * Tarmacking, resurfacing, and thermoplastic line markings * Paving and pathway works All internal and external property refurbishment, maintenance and repair works.",
"value": {
"amountGross": 100000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Kitchens and Bathrooms",
"numbers": [
{
"number": 6,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Internal Property Maintenance",
"numbers": [
{
"number": 4,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "External Property Maintenance",
"numbers": [
{
"number": 4,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Schedule of Rates",
"numbers": [
{
"number": 6,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Roofing Works Rates",
"numbers": [
{
"number": 2,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Adaptations Rates",
"numbers": [
{
"number": 2,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Windows and Doors Rates",
"numbers": [
{
"number": 2,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Scenario's",
"numbers": [
{
"number": 6,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Labour Rates",
"numbers": [
{
"number": 3,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Scaffolding Rates",
"numbers": [
{
"number": 3,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Presentation & Quality Assessment",
"description": "As part of the tender assessment for this framework, EEM will be inviting bidders that progress to the second stage of the Competitive Flexible Procedure to attend a presentation session. Presentations will be held in October 2026 via Microsoft Teams or attendance at the EEM Offices. Contractors are advised that there will be strictly a maximum of 45 minutes assigned for your EEM0082 Lot 1 presentation session and it is the Contractor responsibility to determine the time to assign to each area we have asked you to provide a response on. There will be 2 presentation questions and 1 written quality question within this section, as detailed below: D4: Quality Assessment holds a weighting of 35% as is allocated as follows: D4.1 - Statement of Experience (Presentation Question 1) - 10% D4.2 - Scenario (Presentation Question 2) - 15% D4.3 - Customer Care & Tenant Liaison (Quality Assessment Question 1 - Written Response) - 10%",
"numbers": [
{
"number": 35,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value and Sustainability Assessment",
"description": "As part of the tender assessment for stage 2 of this framework, EEM will be assessing written responses to the following quality questions: Carbon Reduction and Sustainability Assessment: 5% Social Value 10%",
"numbers": [
{
"number": 15,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Electrical Rewire Rates",
"numbers": [
{
"number": 4,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Heating System Installation",
"numbers": [
{
"number": 4,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Boiler Installation",
"numbers": [
{
"number": 4,
"weight": "percentageExact"
}
]
}
]
}
},
{
"id": "2",
"title": "Whole House Internal and External Repairs and Maintenance (Contracts over PS2m)",
"description": "Lot 2 is being created to support Members by providing Whole House Internal and External Repairs and Maintenance, for contracts over PS2m, for properties located within England and Wales. Please refer to procurement description above for further details. Lot 2 will cover internal and external planned maintenance, refurbishment and repair works, including but not limited to the following: * Electrical repairs, upgrades, testing, rewires and installation works * Mechanical upgrades associated with internal maintenance * Heating system repairs, upgrades, and installations * Plumbing works * Kitchen and bathroom repairs and full replacement programmes * Level access shower installations * Adaptation works * Joinery and carpentry work * Plastering, tiling and internal decoration works * Flooring works * Damp and Mould * General builders work *Void property internal refurbishment works *Multi-skilled operative works * External decoration works * Cladding refurbishment and repairs * Windows, doors, guttering, fascia and soffit repairs and replacements *Chimney and roofing repairs including full roof replacements * External wall and brickwork repairs and pointing * Boundary fencing, gates, and handrails * Tarmacking, resurfacing, and thermoplastic line markings * Paving and pathway works All internal and external property refurbishment, maintenance and repair works.",
"status": "active",
"value": {
"amountGross": 320000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Kitchens and Bathrooms",
"numbers": [
{
"number": 6,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Internal Property Maintenance",
"numbers": [
{
"number": 4,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "External Property Maintenance",
"numbers": [
{
"number": 4,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Schedule of Rates",
"numbers": [
{
"number": 6,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Roofing Works Rates",
"numbers": [
{
"number": 2,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Adaptations Rates",
"numbers": [
{
"number": 2,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Windows and Doors Rates",
"numbers": [
{
"number": 2,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Scenario's",
"numbers": [
{
"number": 6,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Labour Rates",
"numbers": [
{
"number": 3,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Scaffolding Rates",
"numbers": [
{
"number": 3,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Presentation and Quality Assessment",
"description": "As part of the tender assessment for this framework, EEM will be inviting bidders that progress to the second stage of the Competitive Flexible Procedure to attend a presentation session. Presentations will be held in October 2026 via Microsoft Teams or attendance at the EEM Offices. Contractors are advised that there will be strictly a maximum of 45 minutes assigned for your EEM0082 Lot 2 presentation session and it is the Contractor responsibility to determine the time to assign to each area we have asked you to provide a response on. There will be 2 presentation questions and 1 written quality question within this section, as detailed below: D4: Quality Assessment holds a weighting of 35% as is allocated as follows: D4.1 - Statement of Experience (Presentation Question 1) - 10% D4.2 - Scenario (Presentation Question 2) - 15% D4.3 - Customer Care & Tenant Liaison (Quality Assessment Question 1 - Written Response) - 10%",
"numbers": [
{
"number": 35,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value and Sustainability Assessment",
"description": "As part of the tender assessment for stage 2 of this framework, EEM will be assessing written responses to the following quality questions: Carbon Reduction and Sustainability Assessment: 5% Social Value 10%",
"numbers": [
{
"number": 15,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Electrical Rewires Rates",
"numbers": [
{
"number": 4,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Heating System Installation",
"numbers": [
{
"number": 4,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Boiler Installation",
"numbers": [
{
"number": 4,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-11-23T00:00:00Z",
"endDate": "2030-11-22T23:59:59Z"
}
},
{
"id": "3",
"title": "Reactive Repairs and Responsive Repairs (Midlands Coverage)",
"description": "Lot 3 is being created to support Members with properties located in the Midlands by providing reactive repairs and responsive repairs , emergency works and day-to-day maintenance services. Lot 3 will cover but is not limited to: *Electrical reactive repairs *Plumbing and heating breakdown repairs *Joinery and carpentry repairs *Minor roofing and fabric repairs *Door and window repairs *Patch plastering and decoration *Emergency make-safe works *Disrepair works *Void turnaround reactive works *Multi-skilled responsive repair services *Building Fabric *Kitchen and Bathroom repairs *Plastering *Painting and Decorating * All internal and external property repairs and maintenance.",
"status": "active",
"value": {
"amountGross": 80000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Trade Specific Maintenance and Responsive Repairs",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Scenarios",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Labour and Call Out Rates",
"numbers": [
{
"number": 20,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Presentation and Quality Assessment",
"description": "As part of the tender assessment for this framework, EEM will be inviting bidders that progress to the second stage of the Competitive Flexible Procedure to attend a presentation session. Presentations will be held in October 2026 via Microsoft Teams or attendance at the EEM Offices. Contractors are advised that there will be strictly a maximum of 45 minutes assigned for your EEM0082 Lot 3 presentation session and it is the Contractor responsibility to determine the time to assign to each area we have asked you to provide a response on. There will be 2 presentation questions and 1 written quality question within this section, as detailed below: D4: Quality Assessment holds a weighting of 35% as is allocated as follows: D4.1 - Statement of Experience (Presentation Question 1) - 10% D4.2 - Scenario (Presentation Question 2) - 15% D4.3 - Customer Care & Tenant Liaison (Quality Assessment Question 1 - Written Response) - 10%",
"numbers": [
{
"number": 35,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value and Sustainability Assessment",
"description": "As part of the tender assessment for stage 2 of this framework, EEM will be assessing written responses to the following quality questions: Carbon Reduction and Sustainability Assessment: 5% Social Value 10%",
"numbers": [
{
"number": 15,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-11-23T00:00:00Z",
"endDate": "2030-11-22T23:59:59Z"
}
}
],
"communication": {
"futureNoticeDate": "2026-05-01T23:59:59+01:00"
},
"status": "active",
"specialRegime": [
"concession"
],
"value": {
"amountGross": 500000000,
"currency": "GBP"
},
"participationFees": [
{
"id": "ocds-h6vhtk-051fcf",
"type": [
"win"
],
"relativeValue": {
"proportion": 0.015,
"monetaryValue": "award"
}
}
],
"submissionMethodDetails": "Tenders for Stage 1 of the Competitive Flexible Procedure must be completed and submitted electronically via https://www.delta-esourcing.com (https://www.delta-esourcing.com)/ access code: 9VF26D7AAK (Stage 1). Any submissions received via email (or other means) will be rejected. Completed Stage 1 Tenders must be uploaded by 14:00 on Friday 19th June 2026 to be considered for evaluation. The Tenderbox for Stage 1 will automatically close at 14:00 on Friday 19th June 2026 at which point no documents will be accepted into the system. We will not accept any submissions after the closing date and time so please ensure that you allow yourself plenty of time when completing and uploading your submission to the portal. This includes any submissions started but not completed prior to the deadline. Contractors that progress to Stage 2 will be directly invited to the Stage 2 tender box. Stage 2 is expected to commence on Friday 07th August 2026 and tenders must be completed and submitted electronically via https://www.delta-esourcing.com (https://www.delta-esourcing.com). Any submissions received via email (or other means) will be rejected. Completed tenders for Lot 2 must be uploaded by 14:00 on Friday 18th September 2026 to be considered for evaluation. The Tenderbox for Stage 2 will automatically close at 14:00 on Friday 18th September 2026 at which point no documents will be accepted into the system. We will not accept any submissions after the closing date and time so please ensure that you allow yourself plenty of time when completing and uploading your submission to the portal. This includes any submissions started but not completed prior to the deadline. The above timetable is subject to amendment by EEM at its sole discretion. If you are experiencing problems, then please contact the Delta eSourcing helpdesk on 0800 9239236 or email helpdesk@delta-esourcing.com alternatively you can use the live chat function for further assistance. We will treat all submissions as confidential. All costs associated with the preparation of the responses to this invitation to tender shall be borne in full by the tenderers.",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-06-19T14:00:00+01:00"
},
"awardPeriod": {
"endDate": "2026-11-02T23:59:59Z"
},
"lotDetails": {
"maximumLotsBidPerSupplier": 2,
"maximumLotsAwardedPerSupplier": 2,
"awardCriteriaDetails": "The lot structure for this Framework is: *Lot 1 - Whole House Internal and External Repairs and Maintenance (Contracts up to PS2m) *Lot 2 - Whole House Internal and External Repairs and Maintenance (Contracts over PS2m) *Lot 3 - Reactive Repairs and Responsive Repairs (Midlands Coverage) Contractors may submit a tender for either Lot 1 (Whole House Internal and External Repairs and Maintenance (Contracts up to PS2m)) OR Lot 2 (Whole House Internal and External Repairs and Maintenance (Contracts over PS2m)), as these Lots cover the same scope of works differentiated by contract value. This requirement is intended to ensure that contractors bid for the Lot most aligned with their organisational capacity and delivery capability. In addition to bidding for either Lot 1 or Lot 2, contractors may also submit a tender for Lot 3 - Reactive Repairs and Responsive Repairs (Midlands Coverage). Therefore, the maximum number of Lots a contractor can apply for under this Framework is two lots, being: * Lot 1 and Lot 3 * Lot 2 and Lot 3 It is expected that a maximum of 10 Contractor(s)may be appointed onto each of the Framework lots. In addition to the Contractors appointed to each lot, EEM reserves the right to appoint a 'Reserve Bidder' for each lot, either at the same time as, or at any time during, the award and pre framework commencement stage. The Reserve Bidder for each lot will normally be the next highest ranked bidder following completion of the evaluation process for each lot, provided that their submission has met the required minimum evaluation standards. For the avoidance of doubt, if EEM appointed all 10 Contractors to Lot 1, 2 and 3, then the 11th placed bidder for each lot may be appointed as the Reserve Bidder. If all 10 places on a particular lot are not filled, EEM still reserves the right to appoint Reserve Bidders on those lots. Following the appointment of Successful Contractors, in the event that the Successful Contractor: * Makes a material alteration to the Bid which formed the basis of its selection as Successful Contractor (whether as to price or any other aspect of its Bid); * Does not comply with the provisions of this document; * In the reasonable opinion of EEM fails to make satisfactory progress towards signature of the Framework Agreement; and * In the case of any of the above, fails to remedy the situation to the reasonable satisfaction of EEM within a defined time period having been served notice in writing by EEM; i. EEM shall be entitled to de-select the Successful Contractor(s) and at the absolute discretion of EEM to exclude the Successful Contractor(s) from any further participation in the Procurement process or to introduce a further competitive stage in the Procurement process in which the Successful Bidder(s) may or may not (in the absolute discretion of EEM) be invited to tender. Under no circumstances will EEM or any of their respective advisors be liable for any costs or expenses incurred by the Successful Contractor and/or any of its Relevant Organisations due to, or arising from."
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "041255-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/041255-2026",
"datePublished": "2026-05-05T19:01:56+01:00",
"format": "text/html"
}
]
},
"language": "en"
}