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Service, Repairs and Installation of Communal Heating Systems and Heat Networks

THE GUINNESS PARTNERSHIP LIMITED

This public procurement record has 4 releases in its history.

TenderUpdate

23 Jan 2026 at 09:26

UK4 - Tender Notice
Tender

21 Jan 2026 at 17:09

UK4 - Tender Notice
Planning

29 Jul 2025 at 14:36

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 11:35

UK1 - Pipeline Notice
Summary of the contracting process

The Guinness Partnership Limited is undertaking a procurement process titled "Service, Repairs and Installation of Communal Heating Systems and Heat Networks" targeted at the services sector. The process is currently at the tender update stage, and eligible firms are invited to express interest by 16th February 2026, with the enquiry period closing on 2nd February 2026. The project involves maintenance and installation services for communal heating systems across various regions in the United Kingdom, including Greater Manchester, London, and other regions in the North West, North East, South East, and South West. This competitive tender follows a three-stage selection process where the assessment includes a procurement-specific questionnaire, scoring of quality questions and pricing submission, and evaluation via an operational scenario. The procurement approach is a "selective" method characterized by a competitive and flexible procedure, ensuring focus on both quality and cost-effectiveness. The contract, set to begin on 1st September 2026, will initially span five years, with potential extensions of up to 15 years.

This tender presents a substantial opportunity for businesses specialising in heating installations and maintenance. With a gross contract value of approximately £135 million across multiple lots, companies can anticipate significant growth potential by securing one or more of the seven available lots. Each lot allows for the focused delivery of services tailored to regional needs, fostering partnerships with a leading public undertaking. Firms with proven economic and financial stability and requisite technical certifications, such as Gas Safe Registration and Commercial Gas Safety training, are well-suited to participate. The Guinness Partnership encourages participation from SMEs, offering them a chance to expand their footprint in the service industry while contributing to maintaining secure and compliant heating systems for a vast housing portfolio.

How relevant is this notice?

Notice Information

Notice Title

Service, Repairs and Installation of Communal Heating Systems and Heat Networks

Notice Description

The Guinness Partnership Limited (TGPL) and all of its subsidiaries is seeking organisations to provide Service, Repair and Installation Services to communal heating systems and heat networks in properties owned and managed by Guinness. Services are to include the servicing, maintenance and responsive repairs of all gas boilers, heat pumps, communal plant rooms, commercial gas catering equipment and heat networks in accordance with the Contract Specification, current gas regulations, and upcoming heat network regulations. Guinness currently have 133 heat networks that provide heating and hot water to our residents and leaseholders.

Lot Information

Communal - Greater Manchester

The requirements comprise of a planned preventative maintenance service and reactive maintenance services of communal heating systems and heat networks in Greater Manchester. The requirements may include planned upgrade works and retrofit of systems. Guinness currently has 26 communal plant rooms which provide heat and hot water to 930 properties in this Lot. Further details can be found in the Procurement Documents. Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Options: The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s).

Renewal: The Contract will be for an initial term of five years extendable at Guinness' sole discretion and subject to performance, for two further periods of five years, giving a total of 15 years. The extensions may be taken as single years.

Communal - North West

The requirements comprise of a planned preventative maintenance service and reactive maintenance services of communal heating systems and heat networks in the North West (excluding Greater Manchester). The requirements may include planned upgrade works and retrofit of systems. Guinness currently has 15 communal plant rooms which provide heat and hot water to 568 properties in this Lot. Further details can be found in the Procurement Documents. Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Options: The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s).

Renewal: The Contract will be for an initial term of five years extendable at Guinness' sole discretion and subject to performance, for two further periods of five years, giving a total of 15 years. The extensions may be taken as single years.

Communal - Yorkshire, Lincolnshire, Nottinghamshire and Derbyshire

The requirements comprise of a planned preventative maintenance service and reactive maintenance services of communal heating systems and heat networks in Yorkshire, Lincolnshire, Nottinghamshire and Derbyshire. The requirements may include planned upgrade works and retrofit of systems. Guinness currently has 26 communal plant rooms which provide heat and hot water to 691 properties in this Lot. Further details can be found in the Procurement Documents. Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Options: The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s).

Renewal: The Contract will be for an initial term of five years extendable at Guinness' sole discretion and subject to performance, for two further periods of five years, giving a total of 15 years. The extensions may be taken as single years.

Communal - London East

The requirements comprise of a planned preventative maintenance service and reactive maintenance services of communal heating systems and heat networks in London East. The requirements may include planned upgrade works and retrofit of systems. Guinness currently has 7 communal plant rooms which provide heat and hot water to 1,740 properties in this Lot. Further details can be found in the Procurement Documents. Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Options: The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s).

Renewal: The Contract will be for an initial term of five years extendable at Guinness' sole discretion and subject to performance, for two further periods of five years, giving a total of 15 years. The extensions may be taken as single years.

Communal - London West & Home Counties

The requirements comprise of a planned preventative maintenance service and reactive maintenance services of communal heating systems and heat networks in London West and Home Counties. The requirements may include planned upgrade works and retrofit of systems. Guinness currently has 17 communal plant rooms which provide heat and hot water to 615 properties in this Lot. Further details can be found in the Procurement Documents. Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Options: The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s).

Renewal: The Contract will be for an initial term of five years extendable at Guinness' sole discretion and subject to performance, for two further periods of five years, giving a total of 15 years. The extensions may be taken as single years.

Communal - Southeast & South Coast

The requirements comprise of a planned preventative maintenance service and reactive maintenance services of communal heating systems and heat networks in the Southeast and South Coast. The requirements may include planned upgrade works and retrofit of systems. Guinness currently has 16 communal plant rooms which provide heat and hot water to 415 properties in this Lot. Further details can be found in the Procurement Documents. Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Options: The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s).

Renewal: The Contract will be for an initial term of five years extendable at Guinness' sole discretion and subject to performance, for two further periods of five years, giving a total of 15 years. The extensions may be taken as single years.

Communal - Southwest

The requirements comprise of a planned preventative maintenance service and reactive maintenance services of communal heating systems and heat networks in the Southwest. The requirements may include planned upgrade works and retrofit of systems. Guinness currently has 34 communal plant rooms which provide heat and hot water to 995 properties in this Lot. Further details can be found in the Procurement Documents. Guinness gives no guarantee on the volume of services that may be required during the contract as property numbers may increase or decrease during the term of the contract.

Options: The contract will be managed through Key Performance Indicators. In the event of a supplier performance failure, a supplier in another Lot may have its contract scope extended to include the requirements for properties where the failure occurred until assurance can be given that the reasons for the original failure have been rectified and will not occur again. Any planned upgrades or retrofit works may be tendered for separately and are not guaranteed to be given to the successful Supplier(s).

Renewal: The Contract will be for an initial term of five years extendable at Guinness' sole discretion and subject to performance, for two further periods of five years, giving a total of 15 years. The extensions may be taken as single years.

Planning Information

This market engagement process will be conducted through a questionnaire allowing TGPL to gather input from potential suppliers. This exercise is intended to enhance our understanding of the market's experience and capabilities. The insights gained will help shape the Lotting structure in terms of size and regions of the Lots, pricing mechanisms, conditions of participation and IT requirements. We reserve the option to have engagement meetings with our incumbent suppliers and also suppliers who may or may not respond to the questionnaire which will further help to shape the approach to our final contract requirements. If you are interested in taking part in this process, the questionnaire can be found on the Proactis Portal: https://supplierlive.proactisp2p.com/Account/Login Responses should be submitted through the portal by 4pm on the 18th August 2025.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052193
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006025-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

CPV Codes

45331100 - Central-heating installation work

45331110 - Boiler installation work

50531100 - Repair and maintenance services of boilers

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£135,190,980 £100M-£1B
Lots Value
£131,671,564 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jan 20267 months ago
Submission Deadline
2 Feb 2026Expired
Future Notice Date
1 Oct 2025Expired
Award Date
Not specified
Contract Period
1 Sep 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE GUINNESS PARTNERSHIP LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
NW1 3AX
Postcode Area
North West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
TLD1 Cumbria, TLD3 Greater Manchester, TLD4 Lancashire, TLD6 Cheshire, TLD7 Merseyside, TLE Yorkshire and The Humber, TLF1 Derbyshire and Nottinghamshire, TLF3 Lincolnshire, TLH2 Bedfordshire and Hertfordshire, TLH3 Essex, TLI London, TLJ11 Berkshire, TLJ12 Milton Keynes, TLJ13 Buckinghamshire, TLJ21 Brighton and Hove, TLJ22 East Sussex CC, TLJ25 West Surrey, TLJ26 East Surrey, TLJ27 West Sussex (South West), TLJ28 West Sussex (North East), TLJ31 Portsmouth, TLJ32 Southampton, TLJ35 South Hampshire, TLJ36 Central Hampshire, TLJ37 North Hampshire, TLJ4 Kent, TLK South West (England)
Local Authority
Camden
Electoral Ward
Regent's Park
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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