Provision of Arboricultural Maintenance of Trees - London Borough of Sutton

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05228c-2026-06-12T16:01:30+01:00",
    "date": "2026-06-12T16:01:30+01:00",
    "ocid": "ocds-h6vhtk-05228c",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "026334-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026334-2025",
                "datePublished": "2025-05-23T13:28:51+01:00",
                "format": "text/html"
            },
            {
                "id": "029669-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/029669-2026",
                "datePublished": "2026-03-31T13:37:36+01:00",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "The London Borough of Sutton would like comprehensive and detailed feedback on the draft specification. Your expertise will help ensure it is clear, robust, and accurately reflects the required scope and quality of service delivery. Constructive comments and suggestions to enhance clarity, completeness, and overall effectiveness as both a contractual and operational document are especially welcome. Please be as specific as possible, referencing relevant sections where appropriate. A virtual soft market testing event for this commission is also scheduled on Monday, 27 April 2026, from 10:00am to 5:00pm, and Tuesday, 28 April 2026, from 10:00am to 5:00pm. Providers are welcome to attend the virtual one to one session of approximately 45 minutes by choosing an available slot in the calendar in addition to completing the published questions. PLEASE NOTE: Attendance to a one to one session is optional. If you prefer, you may just complete the questions in the document attached in the attachment session of the portal and submit it via Procontract messaging on the portal. All providers are requested to first review the DRAFT specification for the Provision of Arboricultural Maintenance of Trees and then provide responses to the questions set out in the document titled \"SOFT MARKET TESTING - Provision of Arboricultural Maintenance of Trees\" This document also includes the link to the calendar slots PLEASE SUBMIT THE COMPLETED DOCUMENT VIA THE MESSAGING SYSTEM ON THE PORTAL",
                "dueDate": "2026-05-01T23:59:59+01:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PJMC-1445-VCVG",
            "name": "London Borough of Sutton",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJMC-1445-VCVG"
            },
            "address": {
                "streetAddress": "Civic Offices, St Nicholas Way",
                "locality": "Sutton",
                "postalCode": "SM1 1EA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI63"
            },
            "contactPoint": {
                "email": "commercial.procurement@sutton.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJMC-1445-VCVG",
        "name": "London Borough of Sutton"
    },
    "tender": {
        "id": "DN811715",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Provision of Arboricultural Maintenance of Trees - London Borough of Sutton",
        "description": "The London Borough of Sutton is conducting this procurement using the Competitive Flexible Procedure (2 Stage) in accordance with the requirements of The Procurement Act 2023 (section 20(4)). The key stages of the procurement are: Participation Stage (Stage 1) Tender Stage (Stage 2) The scope of the service required is set out in this specification as well as in the schedules. Part 1 Details the overall requirements and standards for the service as well as key requirements, standards and performance measures, which appertain to the contract for arboricultural maintenance for the Borough. It is designed to provide an overview of those elements that are essential to its good management, and to give a broad indication of the service required from the perspective of the customer. Part 2 Specifies in detail what should be done to achieve the standards specified in part 1. Please refer to the tender documents for full details.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "03451000",
                        "description": "Plants"
                    },
                    {
                        "scheme": "CPV",
                        "id": "03452000",
                        "description": "Trees"
                    },
                    {
                        "scheme": "CPV",
                        "id": "77000000",
                        "description": "Agricultural, forestry, horticultural, aquacultural and apicultural services"
                    }
                ],
                "relatedLot": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amountGross": 3120000,
            "amount": 2600000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2032-03-31T23:59:59+01:00",
                    "maxExtentDate": "2034-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 3120000,
                    "amount": 2600000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "TENDER STAGE (Stage 2) It is anticipated that up to five (5) Suppliers achieving the highest overall scores in the Participation Stage (Stage 1) will be shortlisted and invited to participate in the Tender Stage. Notwithstanding the above, the Council reserves the right, at its sole discretion, to invite more than five (5) Suppliers to participate in the Tender Stage where it considers this to be appropriate. The Tender Stage (Stage 2) will include a number of Pass/Fail questions and Method Statements that will be scored. The Method Statements (and weightings) will be as follows: Delivery of Emergency and Reactive Tree Works - 30% Implementation and 'Go Live' - 20% Resource Capacity and Service Resilience - 20% Quality Control and Compliance Management - 10% Customer Service and Resident Communication - 10% Social Value - 10% The above Method Statements will make up 70% of the overall tender. The Council reserves the right, at its sole discretion, to amend or revise any of the above Method Statements at the Tender Stage (Stage 2) where it deems this necessary or appropriate. Notwithstanding any such amendments, the overall Quality Weighting will remain at 70% of the total tender assessment. Please refer to the tender documents for full details",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "The Price Weighting will account for 30% of the total tender assessment. PLEASE NOTE: The Bills of Quantities (BOQ) are provided solely for the purpose of tender pricing and contain estimated quantities only. The quantities stated are not guaranteed and are provided for guidance purposes only. The actual quantities required may increase or decrease during the Contract Term, and no claim shall arise against the Council as a result of any variation between the approximation and actual quantities. The Council reserves the right to vary the quantities during the Contract Term in accordance with its operational requirements.",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "The economic and financial standing of Suppliers will be tested using the published methodology Please refer to the Supplier Guidance for full details"
                        },
                        {
                            "type": "technical",
                            "description": "PARTICIPATION STAGE (Stage 1) The conditions of participation include a number of Pass/Fail questions and Technical Ability scored questions. The scored Technical Ability questions (and weightings) will be as follows: Relevant Contract Experience / Case Studies - 40% Emergency Response Capability - 30% Resources, Systems and Contract Management - 20% Health & Safety and Operational Competence - 10% Following evaluation of the Procurement Specific Questionnaire (PSQ) against the criteria published, it is anticipated that up to five (5) Suppliers achieving the highest overall scores will be shortlisted and invited to participate in the Tender Stage. Notwithstanding the above, the Council reserves the right, at its sole discretion, to invite more than five (5) Suppliers to participate in the Tender Stage where it considers this to be appropriate. Please refer to the tender documents for full details"
                        }
                    ]
                },
                "renewal": {
                    "description": "The Authority proposes to enter into a contract with the successful Tenderers ('Potential Supplier') for a duration of 5 years with an option to extend for a further 2 years upon agreement only. The anticipated contract commencement date is 1 April 2027."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-05-01T23:59:59+01:00"
        },
        "status": "active",
        "submissionMethodDetails": "www.londontenders.org Reference DN811715",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-07-10T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-07-03T16:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-10-15T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "The documents are via the London Tenders Portal. Reference DN811715",
                "url": "https://www.londontenders.org/"
            },
            {
                "id": "055852-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/055852-2026",
                "datePublished": "2026-06-12T16:01:30+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}