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Community Equipment

NHS Wales Shared Services Partnership-Procurement Services

This public procurement record has 2 releases in its history.

Planning

16 Oct 2026 at 13:53

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 15:06

UK1 - Pipeline Notice
Summary of the contracting process

NHS Wales Shared Services Partnership-Procurement Services is preparing a procurement of community equipment to support people living at home. The range includes nursing-care equipment such as commodes; daily-living aids including shower chairs, raised toilet seats and hoists; community profile beds; and minor adaptations such as grab rails and ramps. Services currently involve local health boards and local authorities, with community equipment stores handling delivery, collection, refurbishment and maintenance. The equipment is for use across Wales. This is a planned purchase of medical equipment and related personal-care products, rather than a procurement invitation at this stage.

The process is at planning: the buyer is conducting preliminary market engagement to shape the specification, procurement strategy, lot structure, evaluation and contract terms. Suppliers are invited to share market intelligence and capabilities through engagement activities, including a webinar expected on 4 November 2026; registration is expected by 3 November 2026. A subsequent procurement notice is expected on 18 November 2026. These are planning expectations, not bid deadlines. The buyer estimates a value of £10,843,928.86 excluding VAT (£13,012,714.71 including VAT). One planned lot is shown, with a contract period expected to run from 1 September 2027 to 31 August 2031 and a possible extension to 31 December 2031. A framework agreement is anticipated; evaluation arrangements are to be informed by engagement.

This engagement is most relevant to suppliers able to provide community equipment and support services at a scale suitable for partnerships involving local health boards, local authorities and equipment stores. Relevant capability may span supply of nursing and daily-living aids, beds and minor adaptations, together with delivery, collection, refurbishment and maintenance. The buyer is seeking supplier experience, information on available capabilities and solutions, innovative approaches, and evidence of market capacity to help shape its future requirements. Small and medium-sized businesses and voluntary, community or social enterprises are identified as suitable for the planned lot. The buyer may use questionnaires, one-to-one discussions, demonstrations, workshops or market events to gather views. Engagement is voluntary and will not give participants an advantage or disadvantage in the later competition. No specific accreditation or technical qualification is set out at this planning stage.

How relevant is this notice?

Notice Information

Notice Title

Community Equipment

Notice Description

NHS Wales Shared Services Partnership (NWSSP) is undertaking preliminary market engagement to inform the future procurement of Community Equipment. Community equipment encompasses a broad range of items designed to support individuals living at home. This includes equipment for nursing care, such as commodes, as well as aids for daily living, including shower chairs, raised toilet seats, hoists, and community profile beds. It also covers minor adaptions, such as grab rails and ramps. Community equipment services are currently delivered through partnerships between local health boards and local authorities. Most equipment is managed via community equipment stores, which are responsible for the delivery, collection, refurbishment and maintenance of items. The purpose of this engagement is to obtain market intelligence, understand supplier capabilities, explore potential solutions, identify innovative approaches, and assess market capacity prior to commencing a formal procurement process. NWSSP is seeking feedback from suppliers with experience in delivering [brief description of goods/services]. Engagement activities may include supplier questionnaires, one-to-one discussions, demonstrations, workshops, or market engagement events. This notice is issued solely for the purpose of market consultation and information gathering. It does not constitute a call for competition, and participation will not confer any advantage or disadvantage in any subsequent procurement process.

Planning Information

The supplier engagement webinar will be held 4th November 2026 at 10am GMT via Microsoft Teams. Suppliers wishing to attend should register their interest through Sell2Wales by 3rd November 2026. Joining instructions will be issued to registered attendees. Interested suppliers are invited to express their interest by contacting the named procurement lead sarah.roberts13@wales.nhs.uk and / or responding to the questions issued as part of this engagement. Information gathered during this engagement will be used to inform the procurement strategy, specification development, lotting structure (where applicable), evaluation methodology, contract terms, and overall approach to market. The Authority reserves the right to engage with all or a selection of responding suppliers where this is necessary to obtain a representative view of the market. Participation in this preliminary market engagement is entirely voluntary and will not constitute an advantage or disadvantage in any subsequent procurement exercise. Any future procurement opportunity will be advertised separately in accordance with the Procurement Act 2023.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052388
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097979-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

CPV Codes

33000000 - Medical equipments, pharmaceuticals and personal care products

Notice Value(s)

Tender Value
£10,843,928 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
16 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
18 Nov 20264 weeks to go
Award Date
Not specified
Contract Period
1 Sep 2027 - 31 Aug 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 4HH
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL Wales
Local Authority
Cardiff
Electoral Ward
Heath
Westminster Constituency
Cardiff North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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