Award

Infrastructure Support Service for Charity, Community and Faith Organisations

LONDON BOROUGH OF SUTTON

This public procurement record has 4 releases in its history.

Award

30 Mar 2026 at 13:44

Tender

20 Aug 2025 at 15:33

Planning

24 Jun 2025 at 13:07

Planning

23 May 2025 at 14:33

Summary of the contracting process

The London Borough of Sutton awarded a contract titled "Infrastructure Support Service for Charity, Community and Faith Organisations" to COMMUNITY ACTION SUTTON on 30th March 2026. The procurement falls under the industry category of community, social, and personal services, with the main activities concentrated within the UKI63 region in the United Kingdom. Initiated as a selective competitive flexible procedure, the contract is set to start on 14th April 2026 and end on 13th April 2029, with potential renewal for additional periods based on performance. Key dates in this process included a standstill period ending on 10th April 2026, following the initial award date of 12th December 2025. The procurement process has moved from tender to award and now stands as complete.

This tender presents significant opportunities for organisations involved in supporting community and faith-based initiatives, particularly those seeking to solidify their presence within the Sutton area. Given that the procurement was fulfilled through a competitive flexible process, businesses with a keen understanding of community infrastructure support and who can demonstrate added value, particularly in social services, were well-suited for this contract. The engagement procedure highlights the role of large-scale suppliers adept at delivering social and community-based services, aligning with the council’s goal to foster charitable and communal growth within the borough. Businesses can look forward to potential future tenders in this category, which underscores an ongoing demand for similar services driven by public authority contracts.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Infrastructure Support Service for Charity, Community and Faith Organisations

Notice Description

The London Borough of Sutton commissioned an Infrastructure Support Service for Charity, Community and Faith Organisations.

Lot Information

Lot 1

Renewal: There are two extensions available each for a period of two years (2 x 2 years). The extensions will be dependent on performance and mutual agreement between the London Borough of Sutton and the future supplier.

Planning Information

Sutton Council is committed to supporting the development of Charity, Community and Faith (CCF) Organisations across the borough. This recognises the vital role that such organisations play in supporting vulnerable residents, bringing communities together to deliver positive change, and ultimately making Sutton a place where people from all backgrounds feel included and get on well together. The London Borough of Sutton is seeking market engagement with organisations prior to procurement. The value of this contract is estimated at £275k per year. The contract will be awarded for three years initially with two opportunities to extend for a further two years at years 3 and 5 based on performance (3 + 2 + 2). The Council will look to award the contract by Autumn/Winter 2025 with the new contract starting in April 2026. Market Engagement Suppliers are asked to note that this market engagement is not an Invitation to Tender or a request for formal expressions of interest. Responses from interested parties will be used to support market research and help inform the final specification only. This contract is funded by the Council and provides Charity, Community and Faith (CCF) Organisations in Sutton with a wide range of support. If you would like to be included in this Market Engagement please choose a date time from those listed on this google form - https://forms.gle/XLZQktjsL6bKMehr9 A meeting invite will then be sent to you for w/c 30/6/25. More information is can be found in the documents available via the London Tender Portal https://www.londontenders.org/

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0523e2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029163-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

85 - Health and social work services

98 - Other community, social and personal services


CPV Codes

85000000 - Health and social work services

98000000 - Other community, social and personal services

Notice Value(s)

Tender Value
£1,925,000 £1M-£10M
Lots Value
£1,925,000 £1M-£10M
Awards Value
£1,925,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
30 Mar 20263 weeks ago
Submission Deadline
15 Sep 2025Expired
Future Notice Date
1 Aug 2025Expired
Award Date
12 Dec 20254 months ago
Contract Period
13 Apr 2026 - 13 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF SUTTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SUTTON
Postcode
SM1 1EA
Post Town
Sutton
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI63 Merton, Kingston upon Thames and Sutton
Delivery Location
TLI63 Merton, Kingston upon Thames and Sutton

Local Authority
Sutton
Electoral Ward
Sutton Central
Westminster Constituency
Sutton and Cheam

Supplier Information

Number of Suppliers
1
Supplier Name

COMMUNITY ACTION SUTTON

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0523e2-2026-03-30T14:44:29+01:00",
    "date": "2026-03-30T14:44:29+01:00",
    "ocid": "ocds-h6vhtk-0523e2",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "026761-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026761-2025",
                "datePublished": "2025-05-23T15:33:24+01:00",
                "format": "text/html"
            },
            {
                "id": "034752-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034752-2025",
                "datePublished": "2025-06-24T14:07:08+01:00",
                "format": "text/html"
            }
        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Sutton Council is committed to supporting the development of Charity, Community and Faith (CCF) Organisations across the borough. This recognises the vital role that such organisations play in supporting vulnerable residents, bringing communities together to deliver positive change, and ultimately making Sutton a place where people from all backgrounds feel included and get on well together. The London Borough of Sutton is seeking market engagement with organisations prior to procurement. The value of this contract is estimated at PS275k per year. The contract will be awarded for three years initially with two opportunities to extend for a further two years at years 3 and 5 based on performance (3 + 2 + 2). The Council will look to award the contract by Autumn/Winter 2025 with the new contract starting in April 2026. Market Engagement Suppliers are asked to note that this market engagement is not an Invitation to Tender or a request for formal expressions of interest. Responses from interested parties will be used to support market research and help inform the final specification only. This contract is funded by the Council and provides Charity, Community and Faith (CCF) Organisations in Sutton with a wide range of support. If you would like to be included in this Market Engagement please choose a date time from those listed on this google form - https://forms.gle/XLZQktjsL6bKMehr9 A meeting invite will then be sent to you for w/c 30/6/25. More information is can be found in the documents available via the London Tender Portal https://www.londontenders.org/",
                "dueDate": "2025-06-27T23:59:59+01:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PJMC-1445-VCVG",
            "name": "London Borough of Sutton",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJMC-1445-VCVG"
            },
            "address": {
                "streetAddress": "Civic Offices, St Nicholas Way",
                "locality": "Sutton",
                "postalCode": "SM1 1EA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI63"
            },
            "contactPoint": {
                "email": "commercial.procurement@sutton.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.sutton.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-03336660",
            "name": "COMMUNITY ACTION SUTTON",
            "identifier": {
                "scheme": "GB-COH",
                "id": "03336660"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PGQB-6763-LZGT"
                }
            ],
            "address": {
                "streetAddress": "Granfers Community Centre",
                "locality": "Sutton",
                "postalCode": "SM1 3AA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI63"
            },
            "contactPoint": {
                "email": "simon@communityactionsutton.org.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://www.communityactionsutton.org.uk/",
                "scale": "large",
                "vcse": true,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJMC-1445-VCVG",
        "name": "London Borough of Sutton"
    },
    "tender": {
        "id": "DN773331",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Infrastructure Support Service for Charity, Community and Faith Organisations",
        "description": "The London Borough of Sutton commissioned an Infrastructure Support Service for Charity, Community and Faith Organisations.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 23100000,
            "amount": 1925000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2033-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 23100000,
                    "amount": 1925000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality (Tender Stage)",
                            "description": "Please note: Prior to invitation to tender there is a Participation stage. The weighting for the participation stage is as follows: (Stage 1 - Conditions of Participation) Experience - 50% (of the overall 100%) Premises - 20% (of the overall 100%) In-person staff presence - 10% (of the overall 100%) Multi channel support - 10% (of the overall 100%) Equality, Diversity and inclusion (EDI) - 10% (of the overall 100%) Quality Question for the Tender Stage Social Value - 10% (of the overall 80%) Delivery Model - 20% (of the overall 80%) Communication, engagement and outreach - 10% (of the overall 80%) Support to connect & collaborate - 10% (of the overall 80%) Volunteer recruitment - 10% (of the overall 80%) Scenario 1 - 10% (of the overall 80%) Scenario 2 - 10% (of the overall 80%) Scenario 3 -10% (of the overall 80%) Mobilisation Plan - 10% (of the overall 80%)",
                            "numbers": [
                                {
                                    "number": 80,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "The following formula will be used to score bids: Lowest Priced Tender ------------------------------- X Weighting for Price Tender Being Scored The lowest priced (compliant bid) will score 20%.",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "renewal": {
                    "description": "There are two extensions available each for a period of two years (2 x 2 years). The extensions will be dependent on performance and mutual agreement between the London Borough of Sutton and the future supplier."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-08-01T23:59:59+01:00"
        },
        "status": "complete",
        "aboveThreshold": true,
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage 1 - Conditions of Participation - Suppliers who pass will be invited to - Stage 2 - the Tender stage"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "London Tenders Portal - https://procontract.due-north.com/Opportunities/Index?p=2241eb95-058a-e511-80f7-000c29c9ba21&v=1",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2025-09-22T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2025-09-15T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-11-17T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "The tender documents are available from the London Tender Portal that links to the Council e-procurement system. The procurement reference is DN77333 and the link to the portal is below: https://www.londontenders.org/https://www.londontenders.org/",
                "url": "https://www.londontenders.org/"
            },
            {
                "id": "050319-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050319-2025",
                "datePublished": "2025-08-20T16:33:49+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 1,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 1,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Infrastructure Support Service for Charity, Community and Faith Organisations",
            "status": "pending",
            "date": "2025-12-12T00:00:00Z",
            "value": {
                "amountGross": 2310000,
                "amount": 1925000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-03336660",
                    "name": "COMMUNITY ACTION SUTTON"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "98000000",
                            "description": "Other community, social and personal services"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKI63",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-04-10T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-04-14T00:00:00+01:00",
                "endDate": "2029-04-13T23:59:59+01:00",
                "maxExtentDate": "2033-04-13T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "2+2 (dependant on performance)"
            },
            "relatedLots": [
                "1"
            ],
            "subcontracting": {
                "subcontracts": [
                    {
                        "id": "1",
                        "mainContractors": [
                            {
                                "id": "GB-COH-03336660",
                                "name": "COMMUNITY ACTION SUTTON"
                            }
                        ],
                        "description": "Volunteer Centre Sutton"
                    }
                ]
            },
            "documents": [
                {
                    "id": "029163-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/029163-2026",
                    "datePublished": "2026-03-30T14:44:29+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2025-12-12T00:00:00Z",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-04-14T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ]
}