Infrastructure Support Service for Charity, Community and Faith Organisations

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    "id": "ocds-h6vhtk-0523e2-2025-08-20T16:33:49+01:00",
    "date": "2025-08-20T16:33:49+01:00",
    "ocid": "ocds-h6vhtk-0523e2",
    "initiationType": "tender",
    "planning": {
        "documents": [
            {
                "id": "026761-2025",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/026761-2025",
                "datePublished": "2025-05-23T15:33:24+01:00",
                "format": "text/html"
            },
            {
                "id": "034752-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034752-2025",
                "datePublished": "2025-06-24T14:07:08+01:00",
                "format": "text/html"
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        ],
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Sutton Council is committed to supporting the development of Charity, Community and Faith (CCF) Organisations across the borough. This recognises the vital role that such organisations play in supporting vulnerable residents, bringing communities together to deliver positive change, and ultimately making Sutton a place where people from all backgrounds feel included and get on well together. The London Borough of Sutton is seeking market engagement with organisations prior to procurement. The value of this contract is estimated at PS275k per year. The contract will be awarded for three years initially with two opportunities to extend for a further two years at years 3 and 5 based on performance (3 + 2 + 2). The Council will look to award the contract by Autumn/Winter 2025 with the new contract starting in April 2026. Market Engagement Suppliers are asked to note that this market engagement is not an Invitation to Tender or a request for formal expressions of interest. Responses from interested parties will be used to support market research and help inform the final specification only. This contract is funded by the Council and provides Charity, Community and Faith (CCF) Organisations in Sutton with a wide range of support. If you would like to be included in this Market Engagement please choose a date time from those listed on this google form - https://forms.gle/XLZQktjsL6bKMehr9 A meeting invite will then be sent to you for w/c 30/6/25. More information is can be found in the documents available via the London Tender Portal https://www.londontenders.org/",
                "dueDate": "2025-06-27T23:59:59+01:00",
                "status": "scheduled"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-PPON-PJMC-1445-VCVG",
            "name": "London Borough of Sutton",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJMC-1445-VCVG"
            },
            "address": {
                "streetAddress": "Civic Offices, St Nicholas Way",
                "locality": "Sutton",
                "postalCode": "SM1 1EA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI63"
            },
            "contactPoint": {
                "email": "commercial.procurement@sutton.gov.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.sutton.gov.uk",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJMC-1445-VCVG",
        "name": "London Borough of Sutton"
    },
    "tender": {
        "id": "DN773331",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Infrastructure Support Service for Charity, Community and Faith Organisations",
        "description": "The London Borough of Sutton is seeking to award a contract for the provision of infrastructure support to local charity, community and faith organisations. The value of this contract is PS275k per year. The contract will be awarded for three years initially with two opportunities to extend for a further two years at years 3 and 5 based on performance (3 + 2 + 2). The Council expects to award the contract by Autumn/Winter 2025 with the new contract starting in April 2026. A full specification is provided in the tender documents.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "85000000",
                        "description": "Health and social work services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98000000",
                        "description": "Other community, social and personal services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI63",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 23100000,
            "amount": 1925000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "lots": [
            {
                "id": "1",
                "suitability": {
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                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2033-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 23100000,
                    "amount": 1925000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality (Tender Stage)",
                            "description": "Please note: Prior to invitation to tender there is a Participation stage. The weighting for the participation stage is as follows: (Stage 1 - Conditions of Participation) Experience - 50% (of the overall 100%) Premises - 20% (of the overall 100%) In-person staff presence - 10% (of the overall 100%) Multi channel support - 10% (of the overall 100%) Equality, Diversity and inclusion (EDI) - 10% (of the overall 100%) Quality Question for the Tender Stage Social Value - 10% (of the overall 80%) Delivery Model - 20% (of the overall 80%) Communication, engagement and outreach - 10% (of the overall 80%) Support to connect & collaborate - 10% (of the overall 80%) Volunteer recruitment - 10% (of the overall 80%) Scenario 1 - 10% (of the overall 80%) Scenario 2 - 10% (of the overall 80%) Scenario 3 -10% (of the overall 80%) Mobilisation Plan - 10% (of the overall 80%)",
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                                    "weight": "percentageExact"
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                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "The following formula will be used to score bids: Lowest Priced Tender ------------------------------- X Weighting for Price Tender Being Scored The lowest priced (compliant bid) will score 20%.",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
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                    ]
                },
                "renewal": {
                    "description": "There are two extensions available each for a period of two years (2 x 2 years). The extensions will be dependent on performance and mutual agreement between the London Borough of Sutton and the future supplier."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-08-01T23:59:59+01:00"
        },
        "status": "active",
        "aboveThreshold": true,
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage 1 - Conditions of Participation - Suppliers who pass will be invited to - Stage 2 - the Tender stage"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "London Tenders Portal - https://procontract.due-north.com/Opportunities/Index?p=2241eb95-058a-e511-80f7-000c29c9ba21&v=1",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
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        "expressionOfInterestDeadline": "2025-09-22T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2025-09-15T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2025-11-17T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "description": "The tender documents are available from the London Tender Portal that links to the Council e-procurement system. The procurement reference is DN77333 and the link to the portal is below: https://www.londontenders.org/https://www.londontenders.org/",
                "url": "https://www.londontenders.org/"
            },
            {
                "id": "050319-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/050319-2025",
                "datePublished": "2025-08-20T16:33:49+01:00",
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