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GLA Broadcast and Audio-Visual Services

Greater London Authority (GLA)

This public procurement record has 3 releases in its history.

Tender

12 Aug 2026 at 15:27

UK4 - Tender Notice
Planning

23 Oct 2025 at 13:52

UK2 - Preliminary Market Engagement Notice
Planning

23 May 2025 at 16:50

UK1 - Pipeline Notice
Summary of the contracting process

The Greater London Authority, with Transport for London managing the procurement, is buying broadcast and audio-visual services. The requirement covers routine statutory broadcasting operations, defined audio-visual support, planned preventative maintenance, service management, reporting and maintaining operational readiness. It also includes optional, commissioned services such as non-routine event support, event-specific production, additional staffing, temporary equipment, out-of-hours support and service enhancements. The authority is not obliged to order optional services, and does not guarantee a minimum volume, value or frequency. Delivery covers England, including the North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East and South West. This is a services procurement, classified under CPV 64000000.

The procurement has reached the tender stage: suppliers are invited to respond first to a Procurement-Specific Questionnaire through SAP Ariba. It uses a selective competitive flexible procedure under the Procurement Act 2023. PSQ responses were due by 10:00 on 9 September 2026; successful suppliers may then be invited to submit initial tenders, with possible negotiation and best-and-final-offer stages. Up to three highest-scoring PSQ suppliers may be shortlisted. The contract is planned from 31 July 2027 to 31 July 2032, with renewal options extending it to 31 July 2035. Its estimated value is £8 million excluding VAT and £11.97 million including VAT. Evaluation is 45% technical quality, 10% social value and 45% price. The award decision is due by 15 March 2027.

This opportunity suits established broadcast and audio-visual service providers able to deliver both day-to-day statutory broadcast operations and responsive event-based support. Suppliers need the technical ability to provide defined audio-visual services, planned preventative maintenance, service management, reporting and continuous operational readiness. They should also be able to mobilise additional staff, temporary equipment, out-of-hours cover and production capability when commissioned. The selection process requires bidders to pass every section of the Procurement-Specific Questionnaire before progressing. Technical responses must achieve at least a satisfactory score on each technical question and pass all discretionary pass/fail questions. The evaluation gives equal weight to technical quality and pricing, with social value also assessed, so bidders need credible delivery and social-value proposals as well as competitive costs.

How relevant is this notice?

Notice Information

Notice Title

GLA Broadcast and Audio-Visual Services

Notice Description

Transport for London (TfL), acting on behalf of the Greater London Authority (GLA), is undertaking a procurement for the provision of Broadcast and Audio-Visual Services. This notice serves to inform the market that the procurement process has commenced and that suppliers are invited to participate in the Procurement-Specific Questionnaire (PSQ) stage. The indicative scope will comprise: a) Core Services- services including routine statutory broadcast operations, defined AV support, planned preventative maintenance, service management, reporting and the maintenance of operational readiness. b)Additional / Optional services: services commissioned by the GLA when required and charged in accordance with the Pricing Schedule, including non-routine event support, event-specific production, additional staffing, temporary equipment, out-of-hours support, enhancements and other services not expressly included in the Core Services. The Supplier must be capable of providing where identified as required capability, but the GLA is not obliged to commission these services and no minimum volume, value or frequency is guaranteed.

Lot Information

Lot 1

Renewal: The initial contract term is for 5 years with the option to extend for an additional 3 years on a +1,+1,+1 basis.

Planning Information

The proposed contract awarded following this procurement process is currently planned to commence in August 2026. The primary focus of this Notice and EME exercise is to better understand market appetite, capacity and capability. Suppliers are requested to express their interest in taking part in this EME exercise. The exercise will include the completion of a short Market Sounding Questionnaire (MSQ). Suppliers are requested to confirm their interest in participating in this exercise by providing the following details via email to SMBOneFM@tfl.gov.uk: -Organisation name -Main contact name -Email address for correspondence Suppliers confirming their interest will be asked to complete a short Market Sounding Questionnaire (MSQ) pertaining to the potential procurement. Feedback from any engagement activity undertaken may be used by TfL in the finalisation of tender documentation. MSQ's will be issued to interested parties with completion and return required by 0900 hours on 17 November 2025. Further details of the potential requirement and instructions for completion and return will be provided in the MSQ issued. A separate Contract Notice will be issued as a call for competition to invite suppliers to participate in any future tendering process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05249d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/076894-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64000000 - Postal and telecommunications services

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
£11,970,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
2 Feb 2026Expired
Award Date
Not specified
Contract Period
31 Jul 2027 - 31 Jul 2032 Over 5 years
Recurrence
2032-03-22

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Greater London Authority (GLA)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E16 1ZE
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Newham
Electoral Ward
Royal Victoria
Westminster Constituency
West Ham and Beckton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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