Notice Information
Notice Title
Grounds Maintenance Services
Notice Description
Grounds Maintenance Services and indoor plants: The University is seeking establish a single contract to manage its Grounds Maintenance and internal/external plant services across all University Campuses. The new contract will aim to maintain the standard of existing services and improve on them, where possible. In addition, there will be an aim to: *Develop and maintain a plant asset list across all sites? *Improve reporting and KPI management *Seek efficiencies and cost savings within the contract, where possible.
Lot Information
Lot 1
Renewal: Option to extend for 2 years or 2 x 1 year extensions
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0524c0
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/027033-2025
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
77314000 - Grounds maintenance services
Notice Value(s)
- Tender Value
- £500,000 £500K-£1M
- Lots Value
- £500,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 23 May 20259 months ago
- Submission Deadline
- 24 Jun 2025Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 1 Nov 2025 - 31 Oct 2028 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE UNIVERSITY OF WESTMINSTER
- Contact Name
- Not specified
- Contact Email
- procurement@westminster.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- LONDON
- Postcode
- W1B 2HW
- Post Town
- West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI35 Westminster and City of London
- Delivery Location
- TLI London
-
- Local Authority
- Westminster
- Electoral Ward
- West End
- Westminster Constituency
- Cities of London and Westminster
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/027033-2025
23rd May 2025 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0524c0-2025-05-23T17:04:20+01:00",
"date": "2025-05-23T17:04:20+01:00",
"ocid": "ocds-h6vhtk-0524c0",
"initiationType": "tender",
"parties": [
{
"id": "GB-COH-00977818",
"name": "THE UNIVERSITY OF WESTMINSTER",
"identifier": {
"scheme": "GB-COH",
"id": "00977818"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PZDG-5552-BTGG"
}
],
"address": {
"streetAddress": "309 Regent Street",
"locality": "London",
"postalCode": "W1B 2HW",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKI32"
},
"contactPoint": {
"email": "procurement@westminster.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
}
],
"buyer": {
"id": "GB-COH-00977818",
"name": "THE UNIVERSITY OF WESTMINSTER"
},
"planning": {
"noEngagementNoticeRationale": "Low value contract and engagement predominantly carried our before Procurement Act 2023 came into force"
},
"tender": {
"id": "DN776028",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Grounds Maintenance Services",
"description": "Grounds Maintenance Services and indoor plants: The University is seeking establish a single contract to manage its Grounds Maintenance and internal/external plant services across all University Campuses. The new contract will aim to maintain the standard of existing services and improve on them, where possible. In addition, there will be an aim to: *Develop and maintain a plant asset list across all sites? *Improve reporting and KPI management *Seek efficiencies and cost savings within the contract, where possible.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "77314000",
"description": "Grounds maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 500000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Competitive flexible procedure",
"procedure": {
"features": "Supplier Selection Questionnaire (SSQ) and Response to Invitation to Tender (ITT) to be received from suppliers SSQ evaluated initially and a maximum of 8 suppliers to proceed to ITT evaluation, based on experience and compliant completion of the SSQ ITT then evaluated and, if required there may be a negotiation and final tender stage. Alternatively, if not required, the successful supplier will be decided at ITT evaluation"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"submissionMethodDetails": "https://procontract.due-north.com",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2025-06-24T12:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2025-06-23T12:00:00+01:00"
},
"awardPeriod": {
"endDate": "2025-07-31T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "active",
"value": {
"amountGross": 500000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "quality",
"name": "Delivery Methodology",
"description": "Supplier approach to Delivery Methodology Details within tender document",
"numbers": [
{
"number": 25,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Resources and Resource Management",
"description": "Resources and Resource Management Details within tender document",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Mobilisation",
"description": "Mobilisation plans and approach Details within tender document",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Reporting, KPIs and SLAs",
"description": "Reporting, KPI's and SLAs Details within tender document",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Added Value, Innovation and Cost saving",
"description": "Supplier approach to Added Value, Innovation and Cost saving Details within tender document",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value, Climate Emergency and Sustainability",
"description": "Supplier approach to Social Value, Climate Emergency and Sustainability Details within tender document",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "price",
"name": "Pricing Proposal",
"description": "Breakdown of Pricing for the contract",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "cost",
"name": "Commercial Approach",
"description": "Commercial Approach to Additional Iems",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Contract",
"description": "Proposed Contractual documents",
"numbers": [
{
"number": 5,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2025-11-01T00:00:00Z",
"endDate": "2028-10-31T23:59:59Z",
"maxExtentDate": "2030-10-31T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "Option to extend for 2 years or 2 x 1 year extensions"
}
}
],
"lotDetails": {
"noLotsDivisionRationale": "University requires a single supplier for this service"
},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "027033-2025",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/027033-2025",
"datePublished": "2025-05-23T17:04:20+01:00",
"format": "text/html"
}
]
},
"language": "en"
}