Award

Real Time Passenger Information System Maintenance

STAFFORDSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

27 May 2025 at 11:17

UK7 - Contract Details Notice
Summary of the contracting process

The procurement process for the "Real Time Passenger Information System Maintenance" contract was conducted by Staffordshire County Council, a sub-central government public authority based in Stafford, UK. The project falls under the industry category of maintenance and repair of information technology equipment and is primarily located within the region labelled UKG2 in the United Kingdom. The procurement progressed to the award stage with the status listed as complete. Key dates include the signing of the contract on 16 May 2025, with the service period commencing on 1 August 2025 and ending on 31 July 2030. The procurement method used was direct, classified as "Below threshold - without competition," indicating a straightforward process without extensive competition.

This tender presents a valuable opportunity for businesses specialising in information technology maintenance and software services. The nature of the contract, which includes routine maintenance, fault management, and software support, is well-suited to small and medium-sized enterprises (SMEs) that can provide comprehensive and responsive service solutions within the specified budget of £192,000. Companies with expertise in maintaining and repairing technology equipment, particularly those with experience in managing passenger information systems, could leverage this contract to expand their portfolio and establish or strengthen partnerships with public sector clients such as Staffordshire County Council.

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Notice Information

Notice Title

Real Time Passenger Information System Maintenance

Notice Description

Service and Maintenance of Staffordshire County Councils existing RTPI system. The maintenance of the equipment and software is to include: * Routine maintenance and inspections * Fault management * The replacement of, or repair to, parts which have failed or been damaged by fair wear and tear or by faulty manufacture or maintenance. * Response to and rectification of reported faults * Maintenance of an Asset Register * Full software support and software upgrades

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0526ea
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027700-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50312600 - Maintenance and repair of information technology equipment

50312620 - Repair of information technology equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£192,000 £100K-£500K

Notice Dates

Publication Date
27 May 20259 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 May 20259 months ago
Contract Period
31 Jul 2025 - 31 Jul 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STAFFORDSHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
commercial.team@staffordshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
STAFFORD
Postcode
ST16 2DH
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
1
Supplier Name

J M W SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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