Notice Information
Notice Title
Finance Management System
Notice Description
You're invited by Hull College to submit a bid to tender for Financial Management Software services. We're seeking to appoint a supplier to provide, implement and support a fit for purpose comprehensive and cloud-based Finance System solution with ongoing support and training services where required. The new system should be tailored to meet the institution's operational needs, and should enhance efficiency, streamline financial processes, improve financial reporting and integrate seamlessly with the existing IT infrastructure. This initiative aims to modernise our financial management capabilities, ensuring compliance with all relevant regulatory and financial standards. Tenderers should be able to demonstrate that the system has been successfully used in similar sized organisations, ideally in the Further Education sector, and that there is high quality end user support. It is expected that the supplier will be committed to research and development of the system throughout the 3-year contract, to keep pace with technological and financial developments and that upgrades to the system and user-customised screens can take place with minimal disruption.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0527ac
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/028020-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Below threshold - limited competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £165,000 £100K-£500K
- Contracts Value
- £165,000 £100K-£500K
Notice Dates
- Publication Date
- 28 May 20259 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 27 May 20259 months ago
- Contract Period
- 31 May 2025 - 30 May 2028 2-3 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HULL COLLEGE
- Contact Name
- Not specified
- Contact Email
- susan.navier@hull-college.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- HULL
- Postcode
- HU1 3DG
- Post Town
- Hull
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE1 East Yorkshire and Northern Lincolnshire
- Small Region (ITL 3)
- TLE11 Kingston upon Hull, City of
- Delivery Location
- Not specified
-
- Local Authority
- Kingston upon Hull, City of
- Electoral Ward
- St Andrew's & Docklands
- Westminster Constituency
- Kingston upon Hull West and Haltemprice
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/028020-2025
28th May 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/028011-2025
28th May 2025 - Contract details notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0527ac-2025-05-28T11:40:09+01:00",
"date": "2025-05-28T11:40:09+01:00",
"ocid": "ocds-h6vhtk-0527ac",
"initiationType": "tender",
"parties": [
{
"id": "GB-UKPRN-10003200",
"name": "Hull College",
"identifier": {
"scheme": "GB-UKPRN",
"id": "10003200"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PHGX-4525-LYXX"
}
],
"address": {
"streetAddress": "Wilberfore Drive",
"locality": "Hull",
"postalCode": "HU1 3DG",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE11"
},
"contactPoint": {
"email": "susan.navier@hull-college.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"scheme": "UK_CA_TYPE",
"id": "publicAuthoritySubCentralGovernment",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-07082723",
"name": "XLEDGER LIMITED",
"identifier": {
"scheme": "GB-COH",
"id": "07082723"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PTQM-2291-BCRT"
}
],
"address": {
"streetAddress": "4th Floor Tower Wharf",
"locality": "Bristol",
"postalCode": "BS2 0JJ",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKK11"
},
"contactPoint": {
"email": "tenders@xledger.co.uk"
},
"roles": [
"supplier"
],
"details": {
"url": "https://xledger.com/uk/",
"scale": "sme",
"vcse": false
}
}
],
"buyer": {
"id": "GB-UKPRN-10003200",
"name": "Hull College"
},
"tender": {
"id": "ocds-h6vhtk-0527ac",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Finance Management System",
"description": "You're invited by Hull College to submit a bid to tender for Financial Management Software services. We're seeking to appoint a supplier to provide, implement and support a fit for purpose comprehensive and cloud-based Finance System solution with ongoing support and training services where required. The new system should be tailored to meet the institution's operational needs, and should enhance efficiency, streamline financial processes, improve financial reporting and integrate seamlessly with the existing IT infrastructure. This initiative aims to modernise our financial management capabilities, ensuring compliance with all relevant regulatory and financial standards. Tenderers should be able to demonstrate that the system has been successfully used in similar sized organisations, ideally in the Further Education sector, and that there is high quality end user support. It is expected that the supplier will be committed to research and development of the system throughout the 3-year contract, to keep pace with technological and financial developments and that upgrades to the system and user-customised screens can take place with minimal disruption.",
"status": "complete",
"procurementMethod": "limited",
"procurementMethodDetails": "Below threshold - limited competition",
"lots": [
{
"id": "1",
"status": "complete"
}
]
},
"awards": [
{
"id": "1",
"status": "active",
"mainProcurementCategory": "goods",
"suppliers": [
{
"id": "GB-COH-07082723",
"name": "XLEDGER LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"relatedLots": [
"1"
]
},
{
"id": "2",
"status": "active",
"date": "2025-05-28T00:00:00+01:00",
"value": {
"amountGross": 198000,
"amount": 165000,
"currency": "GBP"
},
"mainProcurementCategory": "goods",
"aboveThreshold": false,
"suppliers": [
{
"id": "GB-COH-07082723",
"name": "XLEDGER LIMITED"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKC",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKD",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKE",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKF",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKG",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKH",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKI",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKJ",
"country": "GB",
"countryName": "United Kingdom"
},
{
"region": "UKK",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"contractPeriod": {
"startDate": "2025-06-01T00:00:00+01:00",
"endDate": "2028-05-30T23:59:59+01:00"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "028020-2025",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/028020-2025",
"datePublished": "2025-05-28T11:40:09+01:00",
"format": "text/html"
}
],
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2025-06-01T23:59:59+01:00",
"status": "scheduled"
}
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"status": "active",
"period": {
"startDate": "2025-06-01T00:00:00+01:00",
"endDate": "2028-05-30T23:59:59+01:00"
},
"value": {
"amountGross": 198000,
"amount": 165000,
"currency": "GBP"
},
"aboveThreshold": false,
"dateSigned": "2025-05-28T00:00:00+01:00",
"documents": [
{
"id": "028011-2025",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/028011-2025",
"datePublished": "2025-05-28T11:33:46+01:00",
"format": "text/html"
}
]
}
],
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 3,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 3,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
}
}