Notice Information
Notice Title
Electronic Patient Record System Contract Term
Notice Description
The Contracting Authority is not awarding a new contract. This VEAT notice is in respect of a proposed, interim, short term extension to the term of its current contract with Dedalus for the provision of an electronic patient record system, as a consequence of the unexpected failure of a re-procurement exercise for replacement services and subsequent strategic changes within the NHS. See sections II.2.4 for further details.
Lot Information
Lot 1
This is not a contract opportunity for new services, but rather a formal notification, via this VEAT notice, that the Contracting Authority intends to extend the term of its existing contract with Dedalus for the provision of an electronic patient records (EPR) system for a short period to allow the Contracting Authority time to participate, subject to VI.3(ii), in a second attempt at a joint procurement and implementation of a Shared Electronic Patient Record across the hospitals of the South Cumbria and Lancashire Provider Collaborative Board. This extension has become necessary following the unexpected failure of an earlier joint re-procurement exercise for replacement services (which had been anticipated the Contracting Authority to have been completed prior to the expiry of the existing contract with Dedalus), as well as strategic changes in the NHS.
Notwithstanding the application or otherwise of Regulation 72 of the Public Contract Regulations, the Contracting Authority has no option but to extend the existing contract with Dedalus. Having given this matter its most careful consideration, it believes the extension period described below to be the shortest period reasonably possible, to permit successful completion of the future re-procurement (having regard to the scope and complexity of the proposed replacement services) and the multiple Contracting Authority participants which will be involved in that process.
The term of the existing Dedalus contract will be extended by an initial period of 3 years from 8 July 2025 up to 7 July 2028. The Contracting Authority will also have optional rights to extend the Term beyond 7 July 2028 by a period or periods of 6 months or more, as a contingency measure (to mitigate the risk of a gap in services should any short term delay in implementation of the replacement services arise). The maximum,
potential term of the Call-Off Contract will, therefore, expire no later than midnight on 7 July 2030.
Any organisation which (i) reasonably believes it may qualify to participate in and (ii) is interested in participating in the second re-procurement exercise, may contact the Contracting Authority for information about its planned future Pre-Market Engagement for the second re-procurement exercise, in accordance with Section II.2.14 below.
The Contracting Authority currently envisages that the second re-procurement will be conducted through a call-off process using the LPP CDHS Framework agreement (but reserves the right to use any procurement process it may later determine to be the most suitable for its purposes, including open market procurement). Additional information: The existing contract with Dedalus was originally awarded to Computer Science Corporation (CSC) in July 2016 following a competitive award process. CSC later became DXC Technology and Dedalus acquired the healthcare IT business of DXC Technology (including the contract) in 2021.
The first (unsuccessful) joint re-procurement exercise for the Shared Electronic Patient Record (referred to in Section II.2.4 above) was commenced in February 2023. However, the Trusts determined that no preferred bidder was able to be selected by them and, according, the procurement was abandoned in February 2024.
Following a period of reflection and an intervening change in strategy, a new "One LSC" central shared service was established (hosted by East Lancashire Hospitals Trust on behalf of the Provider Collaborative Board) and, as the Contracting Authority has committed to a system strategy of clinical system convergence,, the entire digital team of the Contracting Authority were TUPE-transferred to "One LSC", in November 2024. .
The above activities and period of transitional change have militated against the Contracting Authority being able to begin a second competitive procurement to date.
However, the launch of a Pre-Market Engagement exercise for a Shared EPR is now anticipated in July 2025. To participate in the Pre-Market Engagement exercise, organisations may contact the Contracting Authority for updates regarding the date{s), venue and process regarding the same, when that information becomes available.
Procurement Information
The Contracting Authority is not awarding a new contract. This VEAT notice is in respect of a proposed, interim, short term extension to the term of its current contract with Dedalus for the provision of an electronic patient record system, as a consequence of the unexpected failure of a re-procurement exercise for replacement services and subsequent strategic changes within the NHS. See sections II.2.4 for further details.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-052843
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/028226-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
48180000 - Medical software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £6,470,998 £1M-£10M
Notice Dates
- Publication Date
- 28 May 20259 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 19 May 20259 months ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY HOSPITALS OF MORECAMBE BAY NHS FOUNDATION TRUST
- Contact Name
- Kathryn Howarth
- Contact Email
- kathryn.howarth@mbht.nhs.uk
- Contact Phone
- +44 1524516451
Buyer Location
- Locality
- KENDAL
- Postcode
- LA9 7RG
- Post Town
- Lancaster
- Country
- England
-
- Major Region (ITL 1)
- TLD North West (England)
- Basic Region (ITL 2)
- TLD1 Cumbria
- Small Region (ITL 3)
- TLD14 Westmorland and Furness
- Delivery Location
- TLD North West (England)
-
- Local Authority
- Westmorland and Furness
- Electoral Ward
- Kendal South
- Westminster Constituency
- Westmorland and Lonsdale
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-052843-2025-05-28T16:07:24+01:00",
"date": "2025-05-28T16:07:24+01:00",
"ocid": "ocds-h6vhtk-052843",
"description": "Please note this is a Voluntary Transparency Notice and this contract variation has not been signed yet. Subject to (i) the Contracting Authority receiving no notice on or before 23rd June of any intention to legally challenge the award process; and (ii) the Contracting Authority and Dedalus receive all necessary internal <br/>and external approvals, the Contracting Authority aims to execute the contract variation <br/>following 23rd June 2025.",
"initiationType": "tender",
"tender": {
"id": "ocds-h6vhtk-052843",
"legalBasis": {
"id": "32014L0025",
"scheme": "CELEX"
},
"title": "Electronic Patient Record System Contract Term",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
"mainProcurementCategory": "goods",
"description": "The Contracting Authority is not awarding a new contract. This VEAT notice is in respect of a proposed, interim, short term extension to the term of its current contract with Dedalus for the provision of an electronic patient record system, as a consequence of the unexpected failure of a re-procurement exercise for replacement services and subsequent strategic changes within the NHS. See sections II.2.4 for further details.",
"lots": [
{
"id": "1",
"description": "This is not a contract opportunity for new services, but rather a formal notification, via this VEAT notice, that the Contracting Authority intends to extend the term of its existing contract with Dedalus for the provision of an electronic patient records (EPR) system for a short period to allow the Contracting Authority time to participate, subject to VI.3(ii), in a second attempt at a joint procurement and implementation of a Shared Electronic Patient Record across the hospitals of the South Cumbria and Lancashire Provider Collaborative Board. This extension has become necessary following the unexpected failure of an earlier joint re-procurement exercise for replacement services (which had been anticipated the Contracting Authority to have been completed prior to the expiry of the existing contract with Dedalus), as well as strategic changes in the NHS.<br/>Notwithstanding the application or otherwise of Regulation 72 of the Public Contract Regulations, the Contracting Authority has no option but to extend the existing contract with Dedalus. Having given this matter its most careful consideration, it believes the extension period described below to be the shortest period reasonably possible, to permit successful completion of the future re-procurement (having regard to the scope and complexity of the proposed replacement services) and the multiple Contracting Authority participants which will be involved in that process.<br/>The term of the existing Dedalus contract will be extended by an initial period of 3 years from 8 July 2025 up to 7 July 2028. The Contracting Authority will also have optional rights to extend the Term beyond 7 July 2028 by a period or periods of 6 months or more, as a contingency measure (to mitigate the risk of a gap in services should any short term delay in implementation of the replacement services arise). The maximum, <br/>potential term of the Call-Off Contract will, therefore, expire no later than midnight on 7 July 2030. <br/>Any organisation which (i) reasonably believes it may qualify to participate in and (ii) is interested in participating in the second re-procurement exercise, may contact the Contracting Authority for information about its planned future Pre-Market Engagement for the second re-procurement exercise, in accordance with Section II.2.14 below. <br/>The Contracting Authority currently envisages that the second re-procurement will be conducted through a call-off process using the LPP CDHS Framework agreement (but reserves the right to use any procurement process it may later determine to be the most suitable for its purposes, including open market procurement). Additional information: The existing contract with Dedalus was originally awarded to Computer Science Corporation (CSC) in July 2016 following a competitive award process. CSC later became DXC Technology and Dedalus acquired the healthcare IT business of DXC Technology (including the contract) in 2021.<br/>The first (unsuccessful) joint re-procurement exercise for the Shared Electronic Patient Record (referred to in Section II.2.4 above) was commenced in February 2023. However, the Trusts determined that no preferred bidder was able to be selected by them and, according, the procurement was abandoned in February 2024. <br/>Following a period of reflection and an intervening change in strategy, a new \"One LSC\" central shared service was established (hosted by East Lancashire Hospitals Trust on behalf of the Provider Collaborative Board) and, as the Contracting Authority has committed to a system strategy of clinical system convergence,, the entire digital team of the Contracting Authority were TUPE-transferred to \"One LSC\", in November 2024. . <br/>The above activities and period of transitional change have militated against the Contracting Authority being able to begin a second competitive procurement to date. <br/>However, the launch of a Pre-Market Engagement exercise for a Shared EPR is now anticipated in July 2025. To participate in the Pre-Market Engagement exercise, organisations may contact the Contracting Authority for updates regarding the date{s), venue and process regarding the same, when that information becomes available.",
"hasOptions": false
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48180000",
"description": "Medical software package"
}
],
"deliveryAddresses": [
{
"region": "UKD"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"coveredBy": [
"GPA"
],
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_OUTSIDE_SCOPE",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "The Contracting Authority is not awarding a new contract. This VEAT notice is in respect of a proposed, interim, short term extension to the term of its current contract with Dedalus for the provision of an electronic patient record system, as a consequence of the unexpected failure of a re-procurement exercise for replacement services and subsequent strategic changes within the NHS. See sections II.2.4 for further details."
},
"awards": [
{
"id": "028226-2025-1",
"relatedLots": [
"1"
],
"status": "active"
}
],
"parties": [
{
"id": "GB-FTS-66301",
"name": "University Hospitals of Morecambe Bay NHS Foundation Trust",
"identifier": {
"legalName": "University Hospitals of Morecambe Bay NHS Foundation Trust"
},
"address": {
"streetAddress": "Westmorland General Hospital, Trust HQ, Burton Road",
"locality": "Kendal",
"region": "UKD1",
"postalCode": "LA9 7RG",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Kathryn Howarth",
"telephone": "+44 1524516451",
"email": "kathryn.howarth@mbht.nhs.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.uhmb.nhs.uk",
"buyerProfile": "https://www.uhmb.nhs.uk",
"classifications": [
{
"scheme": "TED_CE_ACTIVITY",
"description": "Body governed by public law - Health"
}
]
}
},
{
"id": "GB-FTS-1661",
"name": "The High Court",
"identifier": {
"legalName": "The High Court"
},
"address": {
"streetAddress": "The Strand",
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
],
"details": {
"url": "https://www.judiciary.uk/courts-and-tribunals/high-court/"
}
}
],
"buyer": {
"id": "GB-FTS-66301",
"name": "University Hospitals of Morecambe Bay NHS Foundation Trust"
},
"contracts": [
{
"id": "028226-2025-1",
"awardID": "028226-2025-1",
"status": "active",
"value": {
"amount": 6470998.5,
"currency": "GBP"
},
"dateSigned": "2025-05-20T00:00:00+01:00"
}
],
"language": "en"
}