T2537 - Security guarding and event stewarding services

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05291f-2025-10-07T11:27:27+01:00",
    "date": "2025-10-07T11:27:27+01:00",
    "ocid": "ocds-h6vhtk-05291f",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PQXY-5321-CGZM",
            "name": "Belfast City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PQXY-5321-CGZM"
            },
            "address": {
                "streetAddress": "9-21 Adelaide Street",
                "locality": "Belfast",
                "postalCode": "BT2 8DJ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "cps@belfastcity.gov.uk"
            },
            "roles": [
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            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "id": "GB-NIR",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVRJ-4889-YZZV",
            "name": "Bidvest Noonan (UK) Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVRJ-4889-YZZV"
            },
            "address": {
                "streetAddress": "7 Edgewater Road",
                "locality": "Belfast",
                "postalCode": "BT3 9JQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "penny.morrow@bidvestnoonan.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        },
        {
            "id": "GB-PPON-PRTV-3875-CHTM",
            "name": "Eventsec Ltd",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRTV-3875-CHTM"
            },
            "address": {
                "streetAddress": "2 Queens Quay",
                "locality": "Belfast",
                "postalCode": "BT3 9QQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "generalmanager@eventsec.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        },
        {
            "id": "GB-PPON-PMGD-3931-PMND",
            "name": "Cobra Specialist Security Services",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMGD-3931-PMND"
            },
            "address": {
                "streetAddress": "Unit C6, 9 Ferguson Drive",
                "locality": "Lisburn",
                "postalCode": "BT28 2EX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN0E"
            },
            "contactPoint": {
                "email": "raymond@cobrasecurity.co.uk"
            },
            "roles": [
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            ],
            "details": {
                "scale": "sme",
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                "publicServiceMissionOrganization": false,
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            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PQXY-5321-CGZM",
        "name": "Belfast City Council"
    },
    "tender": {
        "id": "T2537",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "T2537 - Security guarding and event stewarding services",
        "description": "The requirement is split into the following 4 lots: * Lot 1 - Manned security guarding services * Lot 2 - Event stewarding services * Lot 3 - Key holding services * Lot 4 - Mobile stewarding/ patrolling services In line with instructions provided the Council has appointed a single Bidder for each for Lot the provision of the Deliverables.",
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "specialRegime": [
            "lightTouch"
        ],
        "lots": [
            {
                "id": "1",
                "status": "complete"
            },
            {
                "id": "2",
                "status": "complete"
            },
            {
                "id": "3",
                "status": "complete"
            },
            {
                "id": "4",
                "status": "complete"
            }
        ],
        "coveredBy": [
            "GPA"
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
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                "description": "Not published"
            }
        ]
    },
    "bids": {
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                "id": "1",
                "measure": "bids",
                "value": 8,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 6,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 2,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "5",
                "measure": "bids",
                "value": 5,
                "relatedLot": "2"
            },
            {
                "id": "6",
                "measure": "finalStageBids",
                "value": 3,
                "relatedLot": "2"
            },
            {
                "id": "7",
                "measure": "smeFinalStageBids",
                "value": 1,
                "relatedLot": "2"
            },
            {
                "id": "8",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "2"
            },
            {
                "id": "9",
                "measure": "bids",
                "value": 7,
                "relatedLot": "3"
            },
            {
                "id": "10",
                "measure": "finalStageBids",
                "value": 6,
                "relatedLot": "3"
            },
            {
                "id": "11",
                "measure": "smeFinalStageBids",
                "value": 2,
                "relatedLot": "3"
            },
            {
                "id": "12",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "3"
            },
            {
                "id": "13",
                "measure": "bids",
                "value": 6,
                "relatedLot": "4"
            },
            {
                "id": "14",
                "measure": "finalStageBids",
                "value": 5,
                "relatedLot": "4"
            },
            {
                "id": "15",
                "measure": "smeFinalStageBids",
                "value": 2,
                "relatedLot": "4"
            },
            {
                "id": "16",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "4"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Lot 1 - Manned security guarding services",
            "status": "active",
            "date": "2025-08-29T00:00:00+01:00",
            "value": {
                "amountGross": 2040000,
                "amount": 1700000,
                "currency": "GBP"
            },
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                {
                    "id": "GB-PPON-PVRJ-4889-YZZV",
                    "name": "Bidvest Noonan (UK) Ltd"
                }
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                            "countryName": "United Kingdom"
                        }
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            ],
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                "endDate": "2026-10-31T23:59:59+00:00",
                "maxExtentDate": "2027-10-31T23:59:59+00:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
            },
            "hasOptions": true,
            "options": {
                "description": "The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered. - Temporary support for the Council's in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act."
            },
            "relatedLots": [
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            ],
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                {
                    "id": "052709-2025",
                    "documentType": "awardNotice",
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                    "description": "Contract award notice on Find a Tender",
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        {
            "id": "2",
            "title": "Lot 2 - Event stewarding services",
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            "value": {
                "amountGross": 600000,
                "amount": 500000,
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            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-PPON-PRTV-3875-CHTM",
                    "name": "Eventsec Ltd"
                }
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                            "region": "UKN06",
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                "startDate": "2025-11-01T00:00:00+00:00",
                "endDate": "2026-10-31T23:59:59+00:00",
                "maxExtentDate": "2027-10-31T23:59:59+00:00"
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            "options": {
                "description": "The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered. - Temporary support for the Council's in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act."
            },
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            "value": {
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                "amount": 150000,
                "currency": "GBP"
            },
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            "aboveThreshold": true,
            "suppliers": [
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                    "id": "GB-PPON-PMGD-3931-PMND",
                    "name": "Cobra Specialist Security Services"
                }
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                "endDate": "2026-10-31T23:59:59+00:00",
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            },
            "hasRenewal": true,
            "renewal": {
                "description": "The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
            },
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            "options": {
                "description": "The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered. - Temporary support for the Council's in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act."
            },
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        },
        {
            "id": "4",
            "title": "Lot 4 - Mobile stewarding/ patrolling services",
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                "amountGross": 300000,
                "amount": 250000,
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            },
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                            "countryName": "United Kingdom"
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                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
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            },
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                "description": "The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
            },
            "hasOptions": true,
            "options": {
                "description": "The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered. - Temporary support for the Council's in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act."
            },
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                "4"
            ],
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                {
                    "id": "052709-2025",
                    "documentType": "awardNotice",
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                    "description": "Contract award notice on Find a Tender",
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                    "datePublished": "2025-09-01T10:49:32+01:00",
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    "language": "en",
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                "startDate": "2025-12-01T00:00:00+00:00",
                "endDate": "2026-11-30T23:59:59+00:00",
                "maxExtentDate": "2027-11-30T23:59:59+00:00"
            },
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                "description": "The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
            },
            "hasOptions": true,
            "options": {
                "description": "The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered. - Temporary support for the Council's in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act."
            },
            "value": {
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                "amount": 1700000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
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        },
        {
            "id": "2",
            "awardID": "2",
            "title": "Lot 2 - Event stewarding services",
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                "startDate": "2025-11-01T00:00:00+00:00",
                "endDate": "2026-10-31T23:59:59+00:00",
                "maxExtentDate": "2027-10-31T23:59:59+00:00"
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            "hasRenewal": true,
            "renewal": {
                "description": "The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
            },
            "hasOptions": true,
            "options": {
                "description": "The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered. - Temporary support for the Council's in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act."
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            "value": {
                "amountGross": 600000,
                "amount": 500000,
                "currency": "GBP"
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            "aboveThreshold": true,
            "dateSigned": "2025-10-07T00:00:00+01:00",
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        {
            "id": "3",
            "awardID": "3",
            "title": "Lot 3 - Key holding services",
            "status": "active",
            "period": {
                "startDate": "2025-11-01T00:00:00+00:00",
                "endDate": "2026-10-31T23:59:59+00:00",
                "maxExtentDate": "2027-10-31T23:59:59+00:00"
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            "hasRenewal": true,
            "renewal": {
                "description": "The Council reserves the right to extend/renew the Contract up to a further 1 year. Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor."
            },
            "hasOptions": true,
            "options": {
                "description": "The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered. - Temporary support for the Council's in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act."
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            "value": {
                "amountGross": 180000,
                "amount": 150000,
                "currency": "GBP"
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            "aboveThreshold": true,
            "dateSigned": "2025-10-07T00:00:00+01:00",
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            "id": "4",
            "awardID": "4",
            "title": "Lot 4 - Mobile stewarding/ patrolling services",
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                "startDate": "2025-11-01T00:00:00+00:00",
                "endDate": "2026-10-31T23:59:59+00:00",
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                "description": "The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: - - Other related security/event stewarding type services related to the Premises/Service that are not already included for (e.g. consideration of technology replacement instead of manned guarding, event support, event set up/tidy up, security consultancy/ planning) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required. - Additional Premises/events not listed. This may be in response to additional Premises/events being identified and/or changes in how the Council's in house security services are resourced and delivered. - Temporary support for the Council's in house operations to cover any shortfall in available resources. - Introduce required changes associated with the Service to the Specification to accommodate changes to the Council's operational model and working practices e.g. functional re-structuring, new customer hub, insourcing/outsourcing strategies etc; - Major incident/ one off events support - Use of the Contract by other subsidiaries, affiliates and externally operated venues/ sites associated with the Council 'Others' (e.g. Belfast and Waterfront Hall, Community Hubs, Leisure Centres, Business Parks, Visit Belfast etc). - Large scale projects or changes may be subject to price negotiation based on economies of scale. The Council reserves the right to explore/ use other procurement options in all circumstances where VFM is not demonstrated. The Council reserves the right to add or remove Premises/events from the Contract in line with the Council's requirements. Where the Council identifies an additional Premises/event to be added the Contractor will expected to price based similar Premises/ tasks priced in the Pricing Schedule. Any contract variation may be subject to further Council internal approvals and be in accordance with the provisions of the Procurement Act."
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            "value": {
                "amountGross": 300000,
                "amount": 250000,
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            "dateSigned": "2025-10-07T00:00:00+01:00",
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