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Fairwater Campus Project ~ Catering Tender

Woodlands School

This public procurement record has 3 releases in its history.

TenderCancellation

20 Oct 2025 at 16:06

UK12 - Procurement Termination Notice
TenderUpdate

04 Jun 2025 at 14:05

UK4 - Tender Notice
Tender

03 Jun 2025 at 14:47

UK4 - Tender Notice
Summary of the contracting process

The procurement process for the Fairwater Campus Project, involving catering services, was initiated for educational institutions within Cardiff, Wales. The buying organisations include Woodlands School, Cantonian High School, and Riverbank School, managed under the Western Learning Federation. The procurement was carried out under a competitive, flexible procedure by The Litmus Partnership on behalf of these schools and required separate contracts for each entity as part of the relocation to the new campus slated for January 2026. The process began in the tender stage and remained active with an initial value of approximately £433,000 per annum, anticipating an increase post-move. Key milestones included a tender period deadline on 26th September 2025 and an eventual completion phase, which was planned by the end of 2025. However, this specific tender was ultimately cancelled, as announced on 20th October 2025, due to unmet service specifications particularly concerning Additional Learning Needs provisions.

This procurement opportunity, albeit now cancelled, presented growth potential for service providers specialising in school catering. The scale and requirements afforded prospects for companies adept in delivering high-quality, individualised nutrition planning, particularly within education sectors. Businesses offering comprehensive and tailored solutions for catering services, especially those capable of accommodating special dietary needs, could have gained substantial recognition and long-term partnerships within public schools. The process was open to SMEs and encouraged competitive bidding, aligning with broader public procurement policies under GPA and CPTPP frameworks.

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Notice Information

Notice Title

Fairwater Campus Project ~ Catering Tender

Notice Description

The successful supplier will be required to provide catering services for the Western Learning Federation (Riverbank School and Woodlands School) and Cantonian High School both of which are part of the Fairwater Campus Project, located in Cardiff, Wales. The combined total of schools will be three, with separate contracts needed for each one as part of this tender project. The schools which are outlined below will be moving into the Fairwater Campus, which is currently being built and will be completed in time for January 2026 when Cantonian High School will be moving in. The combined value of the tender project is approximately PS433,000.00 per annum. Please note that this is likely to increase in line with the move to the new building. See SQ document for more information. To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=956023025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-052ba6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/066830-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£2,165,000 £1M-£10M
Lots Value
£2,165,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 202510 months ago
Submission Deadline
26 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Woodlands School
Additional Buyers

Cantonian High School

Riverbank School

Western Learning Federation

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF5 5AQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Caerau
Westminster Constituency
Cardiff West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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