Tender

Wellfield Interior Designer

STOKE ON TRENT CITY COUNCIL

This public procurement record has 3 releases in its history.

TenderCancellation

19 Jan 2026 at 09:37

UK12 - Procurement Termination Notice
Tender

21 Aug 2025 at 14:27

UK4 - Tender Notice
Planning

06 Jun 2025 at 10:08

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Stoke on Trent City Council initiated a procurement process for selecting an Interior Designer for the Wellfield Independent Living Scheme, located in Stoke-on-Trent, targeting older residents. The process underwent several stages including planning, tendering, and ultimately cancellation. The contract was set to be awarded under the "services" industry category, with a budget of £144,000. Initially, the tender stage was active with submissions expected by 22nd September 2025. However, the procurement was dependent on broader project requirements which led to its cancellation as of 19th January 2026.

This tender presented opportunities for interior design firms, particularly those experienced in servicing needs for older populations, to contribute to a high-profile project emphasizing quality and functional design. The project required dementia-friendly designs and aimed for high aesthetic standards, aligning well with companies specialising in bespoke interior solutions for the residential care sector. While the project is currently cancelled, the insights from this process remain valuable to inform future procurement opportunities in this segment. Businesses capable of offering innovative, inclusive, and high-quality design solutions are well-positioned to compete in similar future tenders initiated by the City Council.

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Notice Information

Notice Title

Wellfield Interior Designer

Notice Description

The Housing Development Team are seeking to establish a contract with an Interior Designer to create a design for the interior of the forthcoming Independent Living Scheme (over 55's) at Wellfield Road. The Designer will be expected to produce and supply a pleasant interior which will create a comfortable and welcoming atmosphere for residents at the scheme

Planning Information

1. INTRODUCTION The Housing Development Team at Stoke-on-Trent City Council are seeking to establish a contract with an Interior Designer to create a design for the interior of the forthcoming Independent Living Scheme (over 55's) at Wellfield Road. The Designer will be expected to produce and supply a pleasant interior which will create a comfortable and welcoming atmosphere for residents at the scheme. The Interior Designer will be expected to work alongside the appointed contractor for 2 years during the building phase of the scheme and will need to provide a 12 month defect period upon completion. 2. BACKGROUND The development site is located off Dawlish Drive, Bentilee, Stoke-on-Trent, ST2 0HP. The site will be a residential Independent Living Scheme of 53 apartments for older people (41x1 bed apartments, 12x2 bed apartments) all of which will be for affordable rent. Construction of the new scheme is due to commence in November 2025 with an anticipated completion by November 2027. 3. SCALE SCOPE AND NATURE OF REQUIREMENT Great importance is placed on a high-quality interior design to provide atmosphere and ambiance for key spaces. This is another high profile, landmark scheme for the City Council and we need to maintain the new standards that we have set ourselves in the provision of our new build older person's housing. We are, therefore, looking for the 'wow factor' in order to create a welcoming and comfortable atmosphere within the building. The main focus of the design should be focused on the entrance into the building in and around the main circulation space, the communal facilities and rooms and along the corridors to each apartment. We would also expect the dressing of a show flat to showcase to potential customers. Given that the scheme is designed for older people, consideration needs to be given to the designs being dementia friendly, appropriate for those with visual and hearing impairments and suitable for those residents with physical and learning difficulties. The designs should:- 1. Create welcoming and practical entrances that make residents feel at home and visitors welcome. 2. Use memorable focal points and clear signage 3. Help build confidence and independence 4. Provide visual clues, bespoke artwork and accessories around the building to help orientation 5. Provide inspiring communal spaces with lounges which feel domestic and stylish 6. Design colour schemes which tie in with the architectural style and palette 7. The design should recognise the cultural history and heritage of Stoke-on-Trent 8. Themes and colours should flow and follow a main design concept 9. Be age and dementia friendly 10. Advise on easy to read signage, especially for those with poor eyesight 11. Create a style befitting the development 12. Appealing fabric selections that compliments the colour palette but that are also practical in their performance 13. Choose furniture to create an atmosphere and avoid an institutional look 14. Recommend and source a variety of comfortable seat heights to suit all mobility groups and ages 15. Choose and source appealing furniture designs which compliments the design concepts 16. Use contrast upholstery fabrics and surrounding materials to help residents and visitors navigate rooms 17. Choose materials that age gracefully with use and over time 18. Specify flame retardant materials & furnishing only 19. Specify attractive and appropriate light fitting and specifications Objectives of the Market Engagement Exercise The objectives of this exercise are to: • gain initial supplier awareness, engagement and opinion, • provide confidence around viability of concept; • gain insight to the market possibilities and potential innovative solutions; • understand risks and issues not previously considered; • inform the Outline Business Case; • inform the Procurement Strategy To express your interest in participating in this market engagement exercise, please email steven.gibbs@stoke.gov.uk by 19th June 2025. A market engagement questionnaire will be issued on 20th June 2025. The deadline for submitting completed questionnaire will be confirmed via email when questionnaire issues, and is expected to be two weeks following distribution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054439
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004184-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79932000 - Interior design services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
£120,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jan 20261 months ago
Submission Deadline
22 Sep 2025Expired
Future Notice Date
4 Jul 2025Expired
Award Date
Not specified
Contract Period
15 Nov 2025 - 14 Nov 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
STOKE ON TRENT CITY COUNCIL
Additional Buyers

MISSING

Contact Name
Not specified
Contact Email
categorymanagement@stoke.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
STOKE-ON-TRENT
Postcode
ST4 1HH
Post Town
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG23 Stoke-on-Trent
Delivery Location
TLG23 Stoke-on-Trent
Local Authority
Stoke-on-Trent
Electoral Ward
Hartshill Park & Stoke
Westminster Constituency
Stoke-on-Trent Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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