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008808 - Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps

Newcastle City Council

This public procurement record has 3 releases in its history.

Award

13 Oct 2025 at 11:13

UK7 - Contract Details Notice
Award

01 Oct 2025 at 12:44

UK6 - Contract Award Notice
Tender

06 Jun 2025 at 12:26

UK4 - Tender Notice
Summary of the contracting process

Newcastle City Council has successfully completed the procurement process for the "Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps." This contract falls under the services category and involves the ongoing maintenance of air conditioning systems and heat pumps across locations in the United Kingdom, specifically within the UKC region. The procurement followed an open procedure, ensuring transparent and competitive bidding. The contract, awarded on 13 October 2025, spans a period of 24 months, with an option for two additional 12-month extensions. The total contract value is £148,000 with an estimated gross amount of £177,600, as detailed in the award notice published on 1 October 2025.

This tender offers substantial growth opportunities for businesses specialising in HVAC (Heating, Ventilation, and Air Conditioning) services. Small to medium-sized enterprises (SMEs), like COOL BREEZE FM LIMITED, the contract's awarded supplier, are well-positioned to compete by offering innovative and cost-effective solutions in their service delivery. Companies that can provide high-quality maintenance services and adapt to evolving customer requirements will find this an attractive contract that could contribute to business expansion and diversification. The open procurement method invites a diverse range of companies to consider participating in similar future tenders, promoting healthy competition and ensuring value for money for public sector clients.

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Notice Information

Notice Title

008808 - Contract for Servicing, Repairs & Maintenance of Air Conditioning Units & Air Source Heat Pumps

Notice Description

It is Newcastle City Council's intention to put into place a new contract for the Servicing and Repairs & Maintenance of Air Conditioning Units and Air Source Heat Pumps. The contract period is for 24 months with options to extend for a further 2 x 12 months. This procurement includes all of the items detailed in the pricing schedule.

Lot Information

Lot 1

Renewal: 2 x 12 month options to extend

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05445b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064653-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

39717200 - Air-conditioning appliances

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

50730000 - Repair and maintenance services of cooler groups

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
£148,000 £100K-£500K
Contracts Value
£148,000 £100K-£500K

Notice Dates

Publication Date
13 Oct 202510 months ago
Submission Deadline
11 Jul 2025Expired
Future Notice Date
Not specified
Award Date
1 Oct 202511 months ago
Contract Period
13 Oct 2025 - 12 Oct 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newcastle City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE UPON TYNE
Postcode
NE1 8QH
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Supplier Information

Number of Suppliers
1
Supplier Name

COOL BREEZE FM LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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