Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

CFT 901285 - DoJ PBNI Electronic Case Management System

Probation Board Northern Ireland

This public procurement record has 2 releases in its history.

Award

27 Aug 2026 at 17:23

Award Notice
Award

09 Jun 2025 at 16:31

Award Notice
Summary of the contracting process

The Probation Board of Northern Ireland is procuring information technology services for its electronic case management system. The requirement covers additional services needed to keep the system functional, maintain and update its servers in line with wider IT controls, and upgrade content management software. The work supports the Board’s critical business functions and is delivered in Northern Ireland. The procurement concerns one requirement rather than separate service lots. The relevant category is IT services, including consulting, software development, internet services and support (CPV 72000000). The buyer is the Probation Board of Northern Ireland, based in Belfast. The stated purpose is to maintain continuity of service and complete necessary works on the existing electronic case management system.

This procurement is complete and has been awarded through a limited negotiated procedure without publication of a contract notice. The stated legal basis is Regulation 72(1)(b) of the Public Contracts Regulations 2015, for additional services that became necessary and were not included in the original procurement. The rationale says changing supplier would be impracticable for technical, economic or interoperability reasons and would cause substantial inconvenience or duplicated costs. Two active awards are recorded for the single requirement: Sensitive Information, with a contract valued at £1,728,560, signed on 5 June 2025; and Withheld for security purposes, with a contract valued at £2,169,442, signed on 27 August 2026. The modification itself is valued at £137,425, producing the revised total stated for the contract.

This procurement demonstrates demand from the Probation Board of Northern Ireland for specialist support to an established electronic case management system. A credible future competitor would need the technical capability to maintain and upgrade the existing platform, keep servers current, support content management software, and work within wider IT controls. Experience of integrating with, or taking responsibility for, live systems would be commercially important because the buyer prioritised continuity of critical business functions and avoiding duplicated costs or substantial inconvenience. Technical interoperability is central to the requirement: the buyer stated that only the current supplier could undertake the additional work for technical reasons. Suppliers should therefore be able to evidence platform-specific knowledge, dependable support capacity and safe delivery in a sensitive public-service environment.

How relevant is this notice?

Notice Information

Notice Title

CFT 901285 - DoJ PBNI Electronic Case Management System

Notice Description

The Probation Board of Northern Ireland is placing this voluntary transparency notice to alert economic operators of its intention to modify its electronic case management system contract to allow completion of works in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015.

Lot Information

Lot 1

The Probation Board of Northern Ireland is placing this voluntary transparency notice to alert economic operators of its intention to modify its electronic case management system contract to allow completion of works in accordance with Regulation 72 (1) (b) of the Public Contracts Regulations 2015. Additional information: To ensure continuity of service to the PBNI for their critical business functions, the PBNI require a modification of this contract value to ensure continuity of this critical service. The. Authority will be relying on Regulation 72(1) (b) Additional works, services or supplies. "have become necessary" and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs. This modification is for a total of PS137,425 leading to a revised contract total of PS2,169,442.

Procurement Information

PBNI intend to modify the current contract by increasing the value of services by PS137,425 in accordance with Regulation 72(1)(b) Additional works, services or supplies "have become necessary" and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract, to maintain its system. This is required for additional services so their system remains functional and servers are kept up-to-date and in line with wider IT controls and for an upgrade to content management software. PBNI have confirmed that for technical reasons and to avoid substantial duplication of costs, only the current supplier, can undertake this work.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05459b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081965-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,898,002 £1M-£10M

Notice Dates

Publication Date
27 Aug 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
5 Jun 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Probation Board Northern Ireland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLN Northern Ireland
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
2
Supplier Names

Sensitive Information

Supplier N/A

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...