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CFT 901285 - DoJ PBNI Electronic Case Management System

Probation Board Northern Ireland

This public procurement record has 1 release in its history.

Award

09 Jun 2025 at 16:31

Award Notice
Summary of the contracting process

The contracting process for the 'DoJ PBNI Electronic Case Management System' is undertaken by the Probation Board Northern Ireland, located in Belfast, UK. This procurement, classified under 'IT services: consulting, software development, Internet and support,' falls within the services category. The process has reached the award stage, with the contract assigned a value of £1,728,560. A negotiated procurement method was utilised, without publication of a contract notice, and the contract was signed on 5th June 2025. The modification of the current contract involves an additional £303,456 to maintain system functionality, reflecting a strategic necessity driven by legislative changes in domestic violence. This adjustment aligns with the legal framework of the Public Contract Regulations 2015, offering a standstill period before the awarding of the contract.

This tender presents robust opportunities for businesses within the IT service industry, particularly those specialising in consulting, software development, and system maintenance. Given the absence of competition due to technical reasons, businesses with niche expertise in electronic case management systems would be well-positioned. Furthermore, those capable of offering seamless system integration and adaptability to legislative changes will find this contract beneficial for growth. Suppliers who can ensure comprehensive support and maintain interoperability within existing frameworks should consider engagement for potential long-term gains from sustained partnerships with public law bodies like the Probation Board Northern Ireland.

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Notice Information

Notice Title

CFT 901285 - DoJ PBNI Electronic Case Management System

Notice Description

The Probation Board of Northern Ireland require a contract for electronic case management system.

Lot Information

Lot 1

The Probation Board of Northern Ireland require an electronic case management system.

Procurement Information

PBNI intend to modify the current contract by increasing the value of services by PS303,456 in accordance with Regulation 72(1)(b) Additional works, services or supplies "have become necessary" and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs - provided the change does not exceed 50% of the value of the original contract, to maintain its system. This is required for additional services so their system remains functional and prevent a loss of data and ensure the system is maintained to keep up to date with legislative changes in respect of domestic violence.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05459b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031058-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,728,560 £1M-£10M

Notice Dates

Publication Date
9 Jun 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
5 Jun 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Probation Board Northern Ireland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
Not specified
Postcode Area
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLN Northern Ireland
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

Sensitive Information

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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