Planning

The provision of a policy library

THE POLICE, FIRE AND CRIME COMMISSIONER FOR NORTHAMPTONSHIRE

This public procurement record has 1 release in its history.

Planning

09 Jun 2025 at 15:31

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The procurement process initiated by The Police, Fire and Crime Commissioner for Northamptonshire aims to acquire a policy library system/software to better serve their organisational needs. The contracting authority is located in Wellingborough, United Kingdom, and operates within the sub-central government public authority sector. This procurement is in the planning stage, and it seeks industry-specific software packages falling under the category of goods. The milestone for supplier engagement is scheduled with a due date of 25th June 2025, and potential suppliers can expect further communication as of 4th August 2025. The procurement process intends to conclude with a contract starting on 1st October 2025, lasting until 30th September 2027, with a potential extension until 30th September 2029.

This tender provides an excellent growth opportunity for businesses specialising in software package and information systems. Particularly, small and medium-sized enterprises (SMEs) could find this opportunity well-suited due to the outlined suitability criteria. By providing the necessary software systems, businesses can help enhance policy management, consultation processes, and storage facilities for the Police, Fire and Crime Commissioner’s office. Such contributions could strengthen their portfolio of work within the public sector, and the demonstrated capability might open further doors in related industries, showcasing innovative solutions within governmental frameworks. Engaging in the preliminary market is vital for suppliers looking to align their offerings with the needs of Northamptonshire’s emergency services.

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Notice Information

Notice Title

The provision of a policy library

Notice Description

The provision of a policy library system/software for the Police, Fire and Crime Commissioner for Northamptonshire

Planning Information

The Authority is seeking to review the market offerings for a policy library for the three organisations; Northamptonshire Police, Northamptonshire Fire and Rescue Service and the Office of the Police, Fire and Crime Commissioner for Northamptonshire. The current policy library(s) used no longer meets the changing and evolving needs of the organisations it is required to serve. The Authority requires a policy library to do the below processes: • Facilitate consultation on drafts from multiple contributors • Accept feedback on drafts • Allow for an auditable approval for policies and procedures • Publish and store policies and procedures • Manage and review policies and procedures • Archive and audit policies and procedures The Authority is seeking to development it's requirements and better understand what is available on the market. Suppliers are requested to complete the PME document and then some suppliers will be invited to demonstrations to help further our requirements development. Further details are available via our atamis portal https://northamptonshire-opfcc.my.site.com/s/Welcome

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05459c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031059-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
4 Aug 2025Expired
Award Date
Not specified
Contract Period
30 Sep 2025 - 30 Sep 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE, FIRE AND CRIME COMMISSIONER FOR NORTHAMPTONSHIRE
Contact Name
Lucy Westley
Contact Email
commercial@northants.police.uk
Contact Phone
Not specified

Buyer Location

Locality
WELLINGBOROUGH
Postcode
NN8 6GS
Post Town
Northampton
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF25 North Northamptonshire
Delivery Location
TLF24 West Northamptonshire, TLF25 North Northamptonshire
Local Authority
North Northamptonshire
Electoral Ward
Brickhill and Queensway
Westminster Constituency
Wellingborough and Rushden

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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