Award

Provision of Asset Management Software

MIDLAND HEART LIMITED

This public procurement record has 3 releases in its history.

Award

09 Dec 2025 at 10:59

Award

11 Nov 2025 at 14:27

Tender

10 Jun 2025 at 13:51

Summary of the contracting process

Midland Heart Limited, located in Birmingham, has successfully completed the procurement process for a new Asset Management System that aligns with its strategic plans for 2026-2030. This tender, titled "Provision of Asset Management Software," falls under the industry category of software packages and information systems, and was executed using a competitive flexible procedure, classified as a selective procurement method. The process has advanced to the contract stage with the awarded contract signed and active as of 1st December 2025. The contract, valued at £352,750, is set to run until 30th September 2030, with options for renewal extending potentially until 2035. The procurement initiative is central to Midland Heart's project "Knowing our Properties," aiming to modernise asset management by integrating efficient, third-party supported systems compatible with industry best practices.

This contract offers significant opportunities for businesses in the software development sector, particularly those experienced in delivering proven, off-the-shelf solutions to housing associations or related fields. Suppliers offering systems that are adaptable to legislative and sector-specific changes, and with a demonstrated track record of enhancing operational efficiencies and tenant experiences, stand to benefit from such tenders. The competitive process previously attracted bids from a range of suppliers, including small and medium enterprises, underscoring the inclusive nature of this opportunity. Businesses focusing on software packages and information systems with an emphasis on quality and innovation will find similar tenders appealing as part of strategic growth portfolios.

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Notice Title

Provision of Asset Management Software

Notice Description

Midland Heart is seeking to procure a new Asset Management System to support the delivery of our Asset Management Strategy and our forthcoming corporate plan, "Tenants at Heart" 2026-2030. This procurement represents a strategic opportunity to modernise and replace core systems that underpin our Asset Investment Strategy. Our key objectives are to drive operational efficiency by eliminating off-system processes and manual workarounds, while significantly enhancing the tenant journey and overall tenant experience. This initiative forms a critical part of our internal project, "Knowing our Properties", which focuses on strengthening our data, intelligence, and information systems to deliver better, more informed services for our tenants. The asset management software must adhere to industry best practices and be fully supported by a third-party provider. The system should be a proven, largely "off-the-shelf" solution already in use by other comparable Housing Associations. It must offer a clear and ongoing development plan aligned with the requirements of the Social Housing sector , including the ability to adapt to future legislative and business changes / needs.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054625
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080962-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
£1,000,000 £1M-£10M
Awards Value
£352,750 £100K-£500K
Contracts Value
£352,750 £100K-£500K

Notice Dates

Publication Date
9 Dec 20252 months ago
Submission Deadline
7 Jul 2025Expired
Future Notice Date
Not specified
Award Date
6 Sep 20255 months ago
Contract Period
1 Dec 2025 - 30 Sep 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
MIDLAND HEART LIMITED
Contact Name
Not specified
Contact Email
commercial.team@midlandheart.org.uk
Contact Phone
Not specified

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 1LZ
Post Town
Birmingham
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified

Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

ASPREY MANAGEMENT SOLUTIONS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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