Provision of Leased Vehicles

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054710-2025-06-11T17:07:36+01:00",
    "date": "2025-06-11T17:07:36+01:00",
    "ocid": "ocds-h6vhtk-054710",
    "description": "To access this opportunity, please register using the following link:<br/><br/>https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects",
    "initiationType": "tender",
    "tender": {
        "id": "SW25/FLE/1484",
        "legalBasis": {
            "id": "32014L0025",
            "scheme": "CELEX"
        },
        "title": "Provision of Leased Vehicles",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "34100000",
            "description": "Motor vehicles"
        },
        "mainProcurementCategory": "goods",
        "description": "Scottish Water is seeking to engage with potential supplier(s) for the Provision of Leased Vehicles.<br/><br/>The framework will be split into two (2) lots:<br/>Lot 1 - Company Leased Vehicles<br/>Lot 2 - Employee Salary Sacrifice Car Scheme<br/><br/>Please see lot specific descriptions for further information on the requirements of each lot.<br/><br/>There is no limitation to the number of lots bidders can bid for under this tender exercise.",
        "value": {
            "amount": 18400000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 - Company Leased Vehicles",
                "description": "LOT 1 - COMPANY LEASED VEHICLES<br/><br/>SW is seeking to appoint a single provider, Pan Scotland for the Provision of Company Lease Cars for its employees. The lease cars will be a mix of both jobs needs and user choice. <br/><br/>The successful supplier will be required to provide a full end-to-end management service for SW and its employees which will require robust processes and procedures both within and out of hours. <br/><br/>SW requires the supplier to take FULL responsibility and ownership for the management of this service, including but not limited to the following: -<br/>* Service provision: -<br/>O Accident Management<br/>O Downtime Management<br/>O Tyre provision<br/>O 24/7 breakdown service<br/>O Windscreen replacement<br/>O Consultancy Service<br/>O Vehicle Maintenance<br/>O Online Portal - Reporting, quotes, account data<br/>O Dedicated Account manager<br/>O Downtime Management<br/>* Provide competitive lease market rates.<br/>* Compliance of CO2 within public sector procurement guidelines.<br/>* Provision of EV vehicles. There is an expectation that all vehicles will be EV under this agreement. <br/>* Provision of Multiple Vehicle Model options - Small, Medium, Large & Cross-over (SUV type)<br/>* Provision of appropriate vehicle specification for City, Rural and Motorway users. (Safety Aspects, Comfort).<br/><br/>Please complete the relevant questionnaire on the Atamis portal.<br/><br/>The estimated net value range of expenditure under this lot is PS8m - PS10.4m. This range is based on historic service spend and envisaged usage under the next framework period. The spend profile will grow through the duration of the framework agreement as new subsequent lease agreements are purchased through the appointed provider. There is no guarantee of any minimum volume of work under this framework agreement. Additional information: The procurement documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects and 'Registering Interest' on the Provision of Leased Vehicles advert.",
                "value": {
                    "amount": 10400000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements."
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "Lot 2 - Employee Salary Sacrifice Car Scheme",
                "description": "LOT 2 - EMPLOYEE SALARY SACRIFICE CAR SCHEME<br/><br/>SW is seeking to appoint a single provider, Pan Scotland for the Provision of Employee Salary Sacrifice Car Scheme. <br/><br/>The appointed Supplier on this Lot will provide and administer a salary sacrifice car schemes for the employees of SW. All vehicles leased under this agreement will be EV.<br/><br/>The appointed Supplier provide a fully manage service may include, but not limited to the following:<br/>* Provision of EV vehicles<br/>* Provision of Multiple Vehicle Model options<br/>* All servicing and maintenance<br/>* Fully comprehensive motor insurance<br/>* Annual road fund licence<br/>* Replacement tyres<br/>* Accident Management<br/>* Roadside Assistance Including European Cover<br/>* Lifestyle Protection<br/>* Provide competitive lease market rates.<br/><br/>The scheme must comply with all applicable legal requirements, including adherence to HMRC tax regulation and provide the SW payroll team with all relevant data in a timely manner. <br/>The Supplier must have web based portal for employees to access the vehicles available via their salary sacrifice scheme.<br/><br/>The Supplier will also be expected to support SW with promotion campaigns to target uptake of the scheme to eligible employees.<br/><br/>The estimated net value range of expenditure under this lot is PS6m - PS8m. This range is based on historic service spend and envisaged usage under the next framework period. The spend profile will grow through the duration of the framework agreement as new subsequent lease agreements are purchased through the appointed provider. There is no guarantee of any minimum volume of work under this framework agreement. Additional information: The procurement documents and questionnaires can be accessed by logging in through the Scottish Water Atamis e-sourcing portal - https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects and 'Registering Interest' on the Provision of Leased Vehicles advert.",
                "value": {
                    "amount": 8000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 2880
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial Framework Agreement duration will be for 48 months. Thereafter, SW reserves the right to extend the Framework Agreement, at their sole discretion, for a further four (4) years worth of extension options, subject to satisfactory performance, value for money and continued requirements."
                },
                "secondStage": {
                    "minimumCandidates": 3,
                    "maximumCandidates": 3
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34110000",
                        "description": "Passenger cars"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "deliveryLocation": {
                    "description": "Scotland Wide"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34110000",
                        "description": "Passenger cars"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    }
                ],
                "deliveryLocation": {
                    "description": "Scotland Wide"
                },
                "relatedLot": "2"
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "otherRequirements": {
            "reductionCriteria": "Please see Procurement Documents for further information."
        },
        "contractTerms": {
            "performanceTerms": "Please see Procurement Documents for further information.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Negotiated procedure with prior call for competition",
        "techniques": {
            "hasFrameworkAgreement": true
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2025-07-14T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-130632",
            "name": "Scottish Water",
            "identifier": {
                "legalName": "Scottish Water"
            },
            "address": {
                "streetAddress": "The Bridge, 6 Buchanan Gate, Stepps",
                "locality": "Glasgow",
                "region": "UKM",
                "postalCode": "G33 6FB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Andrew Mulvay",
                "email": "andrew.mulvay@scottishwater.co.uk",
                "url": "https://atamis-scottishwater.my.salesforce-sites.com/ProSpend__CS_PublicLandingPage?SearchType=Projects"
            },
            "roles": [
                "buyer",
                "mediationBody"
            ],
            "details": {
                "url": "https://www.scottishwater.co.uk/",
                "buyerProfile": "https://www.scottishwater.co.uk/",
                "classifications": [
                    {
                        "scheme": "TED_CE_ACTIVITY",
                        "id": "WATER",
                        "description": "Water"
                    }
                ]
            },
            "additionalContactPoints": [
                {
                    "email": "help@scottishwater.co.uk"
                }
            ]
        },
        {
            "id": "GB-FTS-2553",
            "name": "Glasgow Sheriff Court",
            "identifier": {
                "legalName": "Glasgow Sheriff Court"
            },
            "address": {
                "streetAddress": "1 Carlton Place",
                "locality": "Glasgow",
                "postalCode": "G5 9DA",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        }
    ],
    "buyer": {
        "id": "GB-FTS-130632",
        "name": "Scottish Water"
    },
    "language": "en"
}