Notice Information
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Notice Title
PURCHASE & SUPPORT AND MAINTENANCE OF DIGITAL RECORDING EQUIPMENT
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Notice Description
Support and maintenance of existing recorders including purchase and support of new recorders.
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Procurement Information
This is a Contract Details Notice. This notice is presented on the basis of two exemptions permitting direct award without competition under the Procurement Act 2023. These are as follows:- Are required to be compatible with an existing asset. This must be intended as an extension to or partial replacement of existing goods or services where a change would result in goods or services that are different or incompatible with the existing goods and services. The difference or incompatibility must result in disproportionate technical difficulties in operation or maintenance. Cheshire Constabulary currently have 42 fixed recorders and 11 portable recorders, which were procured via a Value Added Reseller from David Horn Communications Ltd. DHC are the only Supplier who can provide support and maintenance for their recorders. Where the provider is the sole supplier of the goods, services or works. There are clearly other suppliers of Digital recording equipment out there, however only David Horn Communications Ltd themselves or DHC via a reseller can supply the required models when replacements are needed. This is because Cheshire Constabulary can't procure other makes of recorders from alternative Suppliers because CC need DHC recorders due to compatibility issues because they need to integrate with the existing infrastructure within the Constabulary and the wider West Coast Collaboration Forces. This means there is an absence of competition for technical grounds as only a specific supplier can supply (or a particular supplier holds the intellectual property or other exclusive rights) and there are no reasonable alternatives.
Notice Details
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Notice Details
- Open Contracting ID
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ocds-h6vhtk-05479b
- Publication Source
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Find A Tender Service
- Latest Notice
- Current Stage
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Award
- All Stages
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Award
- Notice Type
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UK7 - Contract Details Notice
- Procurement Type
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Standard
- Procurement Category
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Goods
- Procurement Method
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Direct
- Procurement Method Details
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Direct award
- Tender Suitability
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SME
- Awardee Scale
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Large
-
Common Procurement Vocabulary (CPV)
- CPV Divisions
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32 - Radio, television, communication, telecommunication and related equipment
50 - Repair and maintenance services
- CPV Codes
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32332300 - Sound recorders
50342000 - Repair and maintenance services of audio equipment
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Notice Value(s)
- Tender Value
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Not specified
- Lots Value
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Not specified
- Awards Value
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£374,972 £100K-£500K
- Contracts Value
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£374,972 £100K-£500K
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Notice Dates
- Publication Date
-
2 Jul 20253 months ago
- Submission Deadline
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Not specified
- Future Notice Date
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Not specified
- Award Date
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3 Jun 20254 months ago
- Contract Period
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31 Aug 2025 - 31 Aug 2030 Over 5 years
- Recurrence
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Not specified
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Notice Status
- Tender Status
-
Complete
- Lots Status
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Complete
- Awards Status
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Active
- Contracts Status
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Active
Buyer & Supplier
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Contracting Authority (Buyer)
- Main Buyer
- Contact Name
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Not specified
- Contact Email
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katie.howell2@cheshire.police.uk
- Contact Phone
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Not specified
- Locality
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WINSFORD, CHESHIRE
- Postcode
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CW7 2UA
- Post Town
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Crewe
- Country
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England
- Major Region (ITL 1)
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TLD North West (England)
- Basic Region (ITL 2)
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TLD6 Cheshire
- Small Region (ITL 3)
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TLD63 Cheshire West and Chester
- Delivery Location
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Not specified
- Local Authority
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Cheshire West and Chester
- Electoral Ward
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Winsford Over & Verdin
- Westminster Constituency
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Mid Cheshire
Buyer Location
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Supplier Information
Further Information
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Notice Documents
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https://www.find-tender.service.gov.uk/Notice/036689-2025
2nd July 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/032476-2025
16th June 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/031897-2025
12th June 2025 - Transparency notice on Find a Tender
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Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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