Notice Information

  • Notice Title

    PURCHASE & SUPPORT AND MAINTENANCE OF DIGITAL RECORDING EQUIPMENT

  • Notice Description

    Support and maintenance of existing recorders including purchase and support of new recorders.

  • Procurement Information

    This is a Contract Details Notice. This notice is presented on the basis of two exemptions permitting direct award without competition under the Procurement Act 2023. These are as follows:- Are required to be compatible with an existing asset. This must be intended as an extension to or partial replacement of existing goods or services where a change would result in goods or services that are different or incompatible with the existing goods and services. The difference or incompatibility must result in disproportionate technical difficulties in operation or maintenance. Cheshire Constabulary currently have 42 fixed recorders and 11 portable recorders, which were procured via a Value Added Reseller from David Horn Communications Ltd. DHC are the only Supplier who can provide support and maintenance for their recorders. Where the provider is the sole supplier of the goods, services or works. There are clearly other suppliers of Digital recording equipment out there, however only David Horn Communications Ltd themselves or DHC via a reseller can supply the required models when replacements are needed. This is because Cheshire Constabulary can't procure other makes of recorders from alternative Suppliers because CC need DHC recorders due to compatibility issues because they need to integrate with the existing infrastructure within the Constabulary and the wider West Coast Collaboration Forces. This means there is an absence of competition for technical grounds as only a specific supplier can supply (or a particular supplier holds the intellectual property or other exclusive rights) and there are no reasonable alternatives.

Notice Details

  • Notice Details

    Open Contracting ID

    ocds-h6vhtk-05479b

    Publication Source

    Find A Tender Service

    Latest Notice

    https://www.find-tender.service.gov.uk/Notice/036689-2025

    Current Stage

    Award

    All Stages

    Award


    Notice Type

    UK7 - Contract Details Notice

    Procurement Type

    Standard

    Procurement Category

    Goods

    Procurement Method

    Direct

    Procurement Method Details

    Direct award

    Tender Suitability

    SME

    Awardee Scale

    Large

  • Common Procurement Vocabulary (CPV)

    CPV Divisions

    32 - Radio, television, communication, telecommunication and related equipment

    50 - Repair and maintenance services


    CPV Codes

    32332300 - Sound recorders

    50342000 - Repair and maintenance services of audio equipment

  • Notice Value(s)

    Tender Value

    Not specified

    Lots Value

    Not specified

    Awards Value

    £374,972 £100K-£500K

    Contracts Value

    £374,972 £100K-£500K

  • Notice Dates

    Publication Date

    2 Jul 20253 months ago

    Submission Deadline

    Not specified

    Future Notice Date

    Not specified

    Award Date

    3 Jun 20254 months ago

    Contract Period

    31 Aug 2025 - 31 Aug 2030 Over 5 years

    Recurrence

    Not specified

  • Notice Status

    Tender Status

    Complete

    Lots Status

    Complete

    Awards Status

    Active

    Contracts Status

    Active

Buyer & Supplier

  • Contracting Authority (Buyer)

    Main Buyer

    POLICE AND CRIME COMMISSIONER FOR CHESHIRE

    Contact Name

    Not specified

    Contact Email

    katie.howell2@cheshire.police.uk

    Contact Phone

    Not specified

    Buyer Location

    Locality

    WINSFORD, CHESHIRE

    Postcode

    CW7 2UA

    Post Town

    Crewe

    Country

    England


    Major Region (ITL 1)

    TLD North West (England)

    Basic Region (ITL 2)

    TLD6 Cheshire

    Small Region (ITL 3)

    TLD63 Cheshire West and Chester

    Delivery Location

    Not specified


    Local Authority

    Cheshire West and Chester

    Electoral Ward

    Winsford Over & Verdin

    Westminster Constituency

    Mid Cheshire


  • Supplier Information

    Number of Suppliers

    1

    Supplier Name

    DAVID HORN COMMUNICATIONS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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