Winter Gritting

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054851-2026-04-07T14:05:10+01:00",
    "date": "2026-04-07T14:05:10+01:00",
    "ocid": "ocds-h6vhtk-054851",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBJQ-2231-ZRPG",
            "name": "Southern Water Services Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBJQ-2231-ZRPG"
            },
            "address": {
                "streetAddress": "Southern Water, Southern House",
                "locality": "Worthing",
                "postalCode": "Bn13 3NX",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ27"
            },
            "contactPoint": {
                "email": "lucy.smith@southernwater.co.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.southernwater.co.uk",
                "classifications": [
                    {
                        "id": "privateUtility",
                        "scheme": "UK_CA_TYPE",
                        "description": "Private utility"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBJQ-2231-ZRPG",
        "name": "Southern Water Services Limited"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Please not this is not a call for competition Note: If you are already registered on Southern Water's sourcing portal please go straight to Step 2 below If you are unregistered please follow the instructions below to register 1. Register your company on the Jaggaer sourcing portal (this is required only once) To register or log in please go to - https://southernwater.bravosolution.co.uk/web/login.html Select the \"Login or register to participate\" link above and click the \"Register Now\" link on the home page Accept the terms and conditions and click \"Next\" Enter your correct business and user details Note the username you chose and click \"Save\" when complete You will shortly receive an email with your unique password (please keep this secure) 2. Respond to the PQQ/ITT Login to the portal with your username/password Click the PQQs open to all suppliers or ITTs open to all suppliers' link. Click on the relevant PQQ/ITT",
                "dueDate": "2025-07-01T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "032197-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/032197-2025",
                "datePublished": "2025-06-13T11:12:34+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "Prj_7045",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Winter Gritting",
        "description": "Scope of Works - Southern Water is seeking a supplier for winter gritting services across the whole of its region - Sussex, Kent, Hampshire and Isle of Wight. The supplier must be able to deliver a flexible service across operational sites whilst also having the ability to cover reactive requests for leaks in public areas. The service must operate 7 days a week during the winter period, from October to April, and be temperature-triggered in response to pre-agreed thresholds (e.g. surface temperatures forecast below 0degC or as defined by Met Office data). All vehicles used must be roadworthy, clean, and regularly maintained, fully licensed and MOT certified. All drivers and personnel must hold a valid driving licence (appropriate categories) and be trained in winter maintenance procedures. Vehicles must not move between fresh water and wastewater sites without a full decontamination to avoid cross-contamination. The service delivery must be supported by a comprehensive digital Platform accessible to SW: * Site-specific gritting maps and access details. * Site and contact information. * Live and historical job tracking with vehicle GPS. * Job history and audit trail. * Picture evidence of service delivery * Automated time stamps for job start/finish. * Communication logs for instruction and completion confirmation. Routine Service - * The Supplier shall provide a planned, temperature-triggered gritting service for: Access roads, Car parks, Footpaths, Other designated areas as per site-specific requirements. * Snow clearance when required. * Monitor weather forecasts (via Met Office or equivalent) and respond in line with pre-agreed gritting criteria. * Perform gritting during off-peak hours (typically overnight or early morning) to reduce disruption. * Ensure areas are treated. Reactive Service - * The Supplier shall provide a flexible, on-demand gritting service based on daily instructions issued by the SW. * List of sites to be issued no earlier than 16:00 daily, requiring response that same evening/night. * Provide precision hand gritting, particularly in high-risk areas (e.g. leak sites, uneven terrain, pedestrian walkways). * Be capable of handling emergency and short notice gritting requests, including potential 24/7 availability during adverse weather events. * Allow for site additions after initial list issue (e.g. newly reported leaks). Jobs to be fully document via a communication portal, supplier to provided Gritting evidence, Leak location identification, photographic evidence, map marking or GPS location of affected area",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90630000",
                        "description": "Ice-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90620000",
                        "description": "Snow-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44113910",
                        "description": "Winter-maintenance materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34927100",
                        "description": "Road salt"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34144400",
                        "description": "Road-maintenance vehicles"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90630000",
                        "description": "Ice-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90620000",
                        "description": "Snow-clearing services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44113910",
                        "description": "Winter-maintenance materials"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34927100",
                        "description": "Road salt"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34144400",
                        "description": "Road-maintenance vehicles"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKJ",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            }
        ],
        "value": {
            "amountGross": 4800000,
            "amount": 2000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-26T00:00:00+01:00",
                    "endDate": "2030-08-25T23:59:59+01:00",
                    "maxExtentDate": "2034-08-24T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Planned Gritting and Snow Clearance Service",
                "description": "The Supplier shall provide a Planned Gritting and Snow Clearance Service to Southern Water as described below. This is the \"Primary Service\". The Supplier shall provide the capability to provide Reactive Gritting (Lot 2) when required by Southern Water in times of extreme weather. This is the \"Alternate Service\". Primary Service - Planned Gritting and Snow Clearance Services - The Primary Service must operate 7 days a week, 24 hours a day during the winter period, from October to May inclusive, and be temperature-triggered. The Supplier shall provide a Planned Temperature-Triggered Gritting Service for: Access roads, Car parks, Footpaths and Other designated areas as per site-specific requirements. The Planned Gritting Service shall be triggered at 0 (degrees) road surface temperature as identified by the Met Office Weather Service - the \"Gritting Criteria\". The Supplier shall provide Snow Clearance Service when accumulation exceeds 25mm, using suitable machinery or hand tools as needed.",
                "value": {
                    "amountGross": 2880000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "50% Commercial and 50% Technical",
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Commercial"
                        },
                        {
                            "type": "quality",
                            "name": "Technical"
                        }
                    ]
                },
                "renewal": {
                    "description": "The initial term is 4 years, with an option to extend each Contract at SWS' discretion by a further period of up to 4 years (8 years total)."
                }
            },
            {
                "id": "2",
                "title": "Reactive Gritting for Leaks",
                "description": "The Supplier shall provide a Reactive Gritting for Leaks to Southern Water as described below. This is the \"Primary Service\". The Supplier shall provide the capability to provide Planned Gritting and Snow Clearance Service as described in Lot 1 when required by Southern Water in times of extreme weather. This is the \"Alternate Service\". Primary Service Specification - Reactive Gritting for Leaks The Services must operate 7 days a week, 24 hours a day during the winter period, from the beginning of October to the end of May inclusive. Services are to be temperature-triggered. The Supplier shall be able to provide a flexible, on-demand gritting Service based on daily instructions issued by Southern Water. The Supplier shall be capable of providing daily Services for all leaks which can fluctuate from 100 to circa 800 leaks. This range is provided as an indicative range for the service; the volume will be determined on a daily basis. List of Locations to be issued no earlier than 16:00 daily, requiring response and treatment that same evening/night. This list may fluctuate in job numbers and locations daily by up to 200 changes. The Supplier shall: Provide precision hand gritting, particularly in high-risk areas (e.g. leak sites, uneven terrain, pedestrian walkways). Be capable of handling emergency and short notice gritting requests, including potential 24/7 availability during adverse weather events. Allow for Site additions after initial list issued (e.g. newly reported leaks or areas requiring Gritting).",
                "status": "active",
                "value": {
                    "amountGross": 1920000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "50% Commercial and 50% Technical",
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Commercial"
                        },
                        {
                            "type": "quality",
                            "name": "Technical"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-26T00:00:00+01:00",
                    "endDate": "2030-08-25T23:59:59+01:00",
                    "maxExtentDate": "2034-08-24T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial term is 4 years, with an option to extend each Contract at SWS' discretion by a further period of up to 4 years (8 years total)."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2025-07-11T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "open",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Competitive Flexible 2 stage competive proceedure. Procured under PA2023 via the Competitive Flexible procedure with PQQ, ITT, Presentation, Negotiation and BAFO phases."
        },
        "submissionMethodDetails": "The procurement documents are available for unrestricted and full direct access, free of charge, at https://southernwater.bravosolution.co.uk/ Additional information can be obtained from the above-mentioned address Tenders or requests to participate must be submitted electronically via https://southernwater.bravosolution.co.uk Lot 1 - https://southernwater.ukp.app.jaggaer.com/go/06562214019D68032156 Lot 2 - https://southernwater.ukp.app.jaggaer.com/go/07985701019D6803CD51 Tenders or requests to participate must be submitted to the above-mentioned address If you are interested in bidding for this tender, please be aware that you will need to have registered on the central digital platform before you will be able to bid. This will require you to complete some information and then you will be provided with a unique identifier. For more information on how to register, please follow the below link: how to register on the CDP",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-05T23:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-21T17:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-08-26T23:59:59+01:00"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 1
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "031499-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/031499-2026",
                "datePublished": "2026-04-07T14:05:10+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}