Award

Alemba Service Manager Software Licenses

POLICE AND CRIME COMMISSIONER FOR CHESHIRE

This public procurement record has 3 releases in its history.

Award

18 Jul 2025 at 13:45

Award

16 Jun 2025 at 13:37

Award

16 Jun 2025 at 12:25

Summary of the contracting process

The Police and Crime Commissioner for Cheshire has completed a procurement process for Alemba Service Manager Software Licenses, aimed at enhancing self-service capabilities to support IT, HR, Payroll, Finance, and Inventory business functions. This contract commenced on 4th July 2025 and runs through to 3rd July 2029, with options for three additional 12-month extensions. The procurement was conducted as a direct award under the Procurement Act 2023, given that Alemba Ltd is the sole provider for their proprietary software licenses. Covering IT services, this procurement falls under the industry category of public authority within central government, located in Cheshire, United Kingdom. The total contract value is approximately £325,542, with a net amount of £271,285.

This procurement presents growth opportunities particularly for businesses involved in IT services, consulting, software development, and support, as it highlights a need for robust self-service and support systems within public sector organisations. Large-scale businesses such as Alemba Ltd who can provide specialised technical solutions or have proprietary rights are well-positioned to compete in similar future tenders. The exclusive nature of the direct award hints at potential collaborations with resellers who understand the technical and proprietary aspects of specialised software solutions.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Alemba Service Manager Software Licenses

Notice Description

This is a Contract Details Notice. The system is used to provide self service capability to log details of faults or requests for support from the business services functions. The capability covers faults and support for IT, HR, Payroll, Finance and Inventory.

Procurement Information

This notice is presented on the basis of an exemption permitting direct award without competition under the Procurement Act 2023. Where the provider is the sole supplier of the goods, services or works. Alemba is the developer and proprietor of the Licences and Support. Only Alemba themselves or Alemba via a reseller can support their own software licenses. This means there is an absence of competition for technical grounds as only a specific supplier can supply (or a particular supplier holds the intellectual property or other exclusive rights) and there are no reasonable alternatives.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054942
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041350-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£271,285 £100K-£500K
Contracts Value
£271,285 £100K-£500K

Notice Dates

Publication Date
18 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
11 Jun 20258 months ago
Contract Period
3 Jul 2025 - 3 Jul 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR CHESHIRE
Contact Name
Not specified
Contact Email
katie.howell2@cheshire.police.uk
Contact Phone
Not specified

Buyer Location

Locality
WINSFORD, CHESHIRE
Postcode
CW7 2UA
Post Town
Crewe
Country
England

Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD63 Cheshire West and Chester
Delivery Location
Not specified

Local Authority
Cheshire West and Chester
Electoral Ward
Winsford Over & Verdin
Westminster Constituency
Mid Cheshire

Supplier Information

Number of Suppliers
1
Supplier Name

(LEGACY)_ALEMBA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054942-2025-07-18T14:45:00+01:00",
    "date": "2025-07-18T14:45:00+01:00",
    "ocid": "ocds-h6vhtk-054942",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PMWP-7421-WXRW",
            "name": "Police and Crime Commissioner for Cheshire",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PMWP-7421-WXRW"
            },
            "address": {
                "streetAddress": "HQ, Clemonds Hey, Oakmere Road",
                "locality": "Winsford, Cheshire",
                "postalCode": "CW7 2UA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKD63"
            },
            "contactPoint": {
                "email": "katie.howell2@cheshire.police.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthorityCentralGovernment",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-06322945",
            "name": "(Legacy)_Alemba Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "06322945"
            },
            "address": {
                "streetAddress": "Tannery Lane, Send",
                "locality": "Woking",
                "postalCode": "GU23 7EF",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ25"
            },
            "contactPoint": {
                "email": "info@alemba.com",
                "telephone": "02034797900"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PMWP-7421-WXRW",
        "name": "Police and Crime Commissioner for Cheshire"
    },
    "tender": {
        "id": "CPA/SPU/2580P",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Alemba Service Manager Software Licenses",
        "description": "This is a Contract Details Notice. The system is used to provide self service capability to log details of faults or requests for support from the business services functions. The capability covers faults and support for IT, HR, Payroll, Finance and Inventory.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "This notice is presented on the basis of an exemption permitting direct award without competition under the Procurement Act 2023. Where the provider is the sole supplier of the goods, services or works. Alemba is the developer and proprietor of the Licences and Support. Only Alemba themselves or Alemba via a reseller can support their own software licenses. This means there is an absence of competition for technical grounds as only a specific supplier can supply (or a particular supplier holds the intellectual property or other exclusive rights) and there are no reasonable alternatives.",
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersTechnicalReasons"
            },
            {
                "id": "additionalRepeatExtensionPartialReplacement"
            },
            {
                "id": "additionalRepeatFurtherFollowingCompetitiveProcedure"
            }
        ],
        "lots": [
            {
                "id": "LOT-0001",
                "status": "complete",
                "suitability": {
                    "sme": true
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "Alemba Service Manager Software Licenses",
            "status": "active",
            "value": {
                "amountGross": 325542,
                "amount": 271285,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-06322945",
                    "name": "(Legacy)_Alemba Ltd"
                }
            ],
            "items": [
                {
                    "id": "LOT-0001",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "72000000",
                            "description": "IT services: consulting, software development, Internet and support"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKD6",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "LOT-0001"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-07-05T00:00:00+01:00",
                "endDate": "2029-07-04T23:59:59+01:00",
                "maxExtentDate": "2032-07-04T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "3 x 12-month optional extensions (05/07/29 - 04/07/30, 05/07/30 - 04/07/31, 05/07/31 - 04/07/32)"
            },
            "relatedLots": [
                "LOT-0001"
            ],
            "documents": [
                {
                    "id": "032589-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/032589-2025",
                    "datePublished": "2025-06-16T13:25:25+01:00",
                    "format": "text/html"
                },
                {
                    "id": "032631-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/032631-2025",
                    "datePublished": "2025-06-16T14:37:25+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-07-01T23:59:59+01:00",
                    "status": "scheduled"
                }
            ],
            "date": "2025-06-12T00:00:00+01:00",
            "standstillPeriod": {
                "endDate": "2025-06-25T23:59:59+01:00"
            }
        }
    ],
    "language": "en",
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "title": "Alemba Service Manager Software Licenses",
            "status": "active",
            "period": {
                "startDate": "2025-07-04T00:00:00+01:00",
                "endDate": "2029-07-03T23:59:59+01:00",
                "maxExtentDate": "2032-07-04T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "3 x 12-month optional extensions (05/07/29 - 04/07/30, 05/07/30 - 04/07/31, 05/07/31 - 04/07/32)"
            },
            "value": {
                "amountGross": 325542.67,
                "amount": 271285.56,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2025-07-04T00:00:00+01:00",
            "documents": [
                {
                    "id": "A-3166",
                    "documentType": "contractSigned",
                    "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3166",
                    "format": "application/pdf"
                },
                {
                    "id": "041350-2025",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/041350-2025",
                    "datePublished": "2025-07-18T14:45:00+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}