Notice Information
Notice Title
Scheduling System
Notice Description
This notice sets out the University of Essex intention to award a contract to OneAdvanced for the provision of a Timetabling & Scheduling system. The University has been using the OneAdvanced CMIS software for over 15 years. The system is used to schedule teaching and exams and manage room bookings. The contract will allow ongoing annual license purchases including support and maintenance, and any essential upgrades.
Procurement Information
The University has used the CMIS system for over 15 years. It is an essential part of the University's infrastructure which is intrinsically integrated with numerous business-critical systems. Changing such a core system would significantly impact operational activities and involve substantial change at a time when the University is already undertaking a major, complex digital transformation programme. The University has decided to continue with the current system until the digital transformation has been completed in order to optimise spend and resources. Therefore, at the present time it would be impossible for the University to procure an alternative provider to provide the full range of services without detrimentally impacting the wider operations of the University.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-054e2c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/032923-2025
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Direct
- Procurement Method Details
- Direct award
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £661,121 £500K-£1M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 17 Jun 20258 months ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 15 Jun 20258 months ago
- Contract Period
- 30 Jun 2025 - 30 Jun 2030 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF ESSEX
- Contact Name
- Not specified
- Contact Email
- procure@essex.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- COLCHESTER
- Postcode
- CO4 3SQ
- Post Town
- Colchester
- Country
- England
-
- Major Region (ITL 1)
- TLH East (England)
- Basic Region (ITL 2)
- TLH3 Essex
- Small Region (ITL 3)
- TLH34 Essex Haven Gateway
- Delivery Location
- Not specified
-
- Local Authority
- Colchester
- Electoral Ward
- Wivenhoe
- Westminster Constituency
- Harwich and North Essex
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/032923-2025
17th June 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/032915-2025
17th June 2025 - Transparency notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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