Planning

E-tendering and Contract Management System RFI

CORNWALL COUNCIL

This public procurement record has 1 release in its history.

Planning

19 Jun 2025 at 10:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cornwall Council is currently in the planning stage of a procurement process for an E-tendering and Contract Management System, referenced as DN778857. This procurement initiative seeks to comply with the Procurement Act 2023, enhance existing e-tendering functionalities, and offer central oversight of contract management, including social value management and performance reporting. Located in Truro, UK, Cornwall Council is engaging in a soft market assessment with key input due by 9th July 2025. The procurement is categorised within the software package and information systems industry, indicating a focus on goods procurement.

This initiative presents significant opportunities for businesses specializing in software and digital solutions to engage with Cornwall Council as it seeks to augment its digital procurement infrastructure. Companies proficient in providing comprehensive e-tendering systems with capabilities for integration with the Central Digital Platform would be well-positioned to compete. The overall project value is estimated at £960,000, providing a lucrative incentive for software firms aiming to expand their client base within the public sector. Moreover, the provision of service desk support as part of the requirements could attract businesses with robust customer support expertise. Businesses should note that the current stage is a market engagement and no formal contract bid is being requested at this stage.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

E-tendering and Contract Management System RFI

Notice Description

Cornwall Council is conducting a soft market assessment to gain an understanding of the potential options for a comprehensive E-tendering and Contract Management system. This is to fulfil the compliance requirements of the Procurement Act 2023, enhance our current e-tendering functionality and introduce central oversight of contract management. This would need to include management of social value, performance reporting and full integration with the Central Digital Platform (CDP) for automated data sharing. With a provision of service desk support for buyers and suppliers. It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment, suppliers will not be assessed or evaluated, and no contract will result from completion of this document. This is not a formal tender document. Please use the reference DN778857 E-tendering and Contract Management System - Request for Information on the https://procontract.due-north.com/ portal for further information and completion of associated MS Word document.

Planning Information

Cornwall Council is conducting a soft market assessment to gain an understanding of the potential options for a comprehensive E-tendering and Contract Management system. This is to fulfil the compliance requirements of the Procurement Act 2023, enhance our current e-tendering functionality and introduce central oversight of contract management. This would need to include management of social value, performance reporting and full integration with the Central Digital Platform (CDP) for automated data sharing. With a provision of service desk support for buyers and suppliers. It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment, suppliers will not be assessed or evaluated, and no contract will result from completion of this document. This is not a formal tender document Please use the reference DN778857 E-tendering and Contract Management System - Request for Information on the https://procontract.due-north.com/ portal for further information and completion of associated MS Word document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-054fb8
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033598-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Jun 20258 months ago
Submission Deadline
Not specified
Future Notice Date
9 Jul 2025Expired
Award Date
Not specified
Contract Period
1 Jun 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CORNWALL COUNCIL
Contact Name
Nick Brown
Contact Email
nick.brown@cornwall.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
TRURO
Postcode
TR1 3AY
Post Town
Truro
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK3 Cornwall and Isles of Scilly
Small Region (ITL 3)
TLK30 Cornwall and Isles of Scilly
Delivery Location
Not specified
Local Authority
Cornwall
Electoral Ward
Truro Boscawen & Redannick
Westminster Constituency
Truro and Falmouth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-054fb8-2025-06-19T11:00:05+01:00",
    "date": "2025-06-19T11:00:05+01:00",
    "ocid": "ocds-h6vhtk-054fb8",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PYRH-9827-DWLP",
            "name": "Cornwall Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PYRH-9827-DWLP"
            },
            "address": {
                "streetAddress": "County Hall, Treyew Road",
                "locality": "Truro",
                "postalCode": "TR1 3AY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKK30"
            },
            "contactPoint": {
                "name": "Nick Brown",
                "email": "Nick.brown@cornwall.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.cornwall.gov.uk/",
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PYRH-9827-DWLP",
        "name": "Cornwall Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Cornwall Council is conducting a soft market assessment to gain an understanding of the potential options for a comprehensive E-tendering and Contract Management system. This is to fulfil the compliance requirements of the Procurement Act 2023, enhance our current e-tendering functionality and introduce central oversight of contract management. This would need to include management of social value, performance reporting and full integration with the Central Digital Platform (CDP) for automated data sharing. With a provision of service desk support for buyers and suppliers. It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment, suppliers will not be assessed or evaluated, and no contract will result from completion of this document. This is not a formal tender document Please use the reference DN778857 E-tendering and Contract Management System - Request for Information on the https://procontract.due-north.com/ portal for further information and completion of associated MS Word document.",
                "dueDate": "2025-07-09T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "033598-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/033598-2025",
                "datePublished": "2025-06-19T11:00:05+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN778857",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "E-tendering and Contract Management System RFI",
        "description": "Cornwall Council is conducting a soft market assessment to gain an understanding of the potential options for a comprehensive E-tendering and Contract Management system. This is to fulfil the compliance requirements of the Procurement Act 2023, enhance our current e-tendering functionality and introduce central oversight of contract management. This would need to include management of social value, performance reporting and full integration with the Central Digital Platform (CDP) for automated data sharing. With a provision of service desk support for buyers and suppliers. It is intended that the responses supplied will enable the Council to develop a business proposal. Any such proposal would be subject to the development and approval of a business case, and, as such, this exercise implies no commercial commitment, suppliers will not be assessed or evaluated, and no contract will result from completion of this document. This is not a formal tender document. Please use the reference DN778857 E-tendering and Contract Management System - Request for Information on the https://procontract.due-north.com/ portal for further information and completion of associated MS Word document.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48000000",
                        "description": "Software package and information systems"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 960000,
            "amount": 800000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00Z",
                    "endDate": "2029-05-31T23:59:59Z",
                    "maxExtentDate": "2031-05-31T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "status": "planning"
    },
    "language": "en"
}