Tender

Fairwater Campus Project ~ Catering Tender

WESTERN LEARNING FEDERATION & CANTONIAN HIGH SCHOOL

This public procurement record has 1 release in its history.

Tender

23 Jun 2025 at 11:05

UK4 - Tender Notice
Summary of the contracting process

The Western Learning Federation & Cantonian High School, located in Cardiff, Wales, are seeking proposals for a catering tender as part of the Fairwater Campus Project. This procurement process, currently in the tender stage, requires three separate contracts for providing catering services to the schools involved. The tender has an approximate annual value of £433,000, with the total project amounting to £2,165,000. The process follows an open competitive flexible procedure, authorised under the UKPGA 2023/54 legal basis. Key dates to note include an enquiry period ending on 4 July 2025, a tender submission deadline on 26 September 2025, and an award period concluding on 27 October 2025. Catering services should commence by January 2026, aligning with the school's relocation to the new Fairwater Campus.

This tender presents growth opportunities for businesses specialising in school catering services, with small and medium-sized enterprises encouraged to participate. To compete effectively, businesses must meet a balance of price and quality criteria, with a significant 70% emphasis on quality. This is an advantageous opportunity for companies keen to expand within the public authority and education sector, providing services to schools with unique educational needs. The open procedure allows new and established businesses in the catering industry to showcase their expertise and align their services with the federation's mission of providing outstanding education support.

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Notice Information

Notice Title

Fairwater Campus Project ~ Catering Tender

Notice Description

The successful supplier will be required to provide catering services for the Western Learning Federation (Riverbank School and Woodlands School) and Cantonian High School both of which are part of the Fairwater Campus Project, located in Cardiff, Wales. The combined total of schools will be three, with separate contracts needed for each one as part of this tender project. The schools which are outlined below will be moving into the Fairwater Campus, which is currently being built and will be completed in time for January 2026 when Cantonian High School will be moving in. The combined value of the tender project is approximately PS433,000.00 per annum. Please note that this is likely to increase in line with the move to the new building. Overview of Western Learning Federation The Western Learning Federation is unique as we are the only special school federation in Wales, made up of Riverbank School, Ty Gwyn School and Woodlands School. The federation brings together three schools - all unique in their own right all working together with shared values and a determination to provide outstanding education to pupils with additional learning needs. Whilst Riverbank, Ty-Gwyn and Woodlands all have their own school visions and identities, there will be a direct link to those of the Western Learning Federation and as such, these school visions must and are considered a part of the vision of the Western Learning Federation. Please note that Ty Gwyn School will not be part of this tender project. The two schools within the Western Learning Federation will be moving into the Fairwater Campus from September 2026 so please note that a catering contract and service will not be required until this point. Mission Statement Working together to grow, learn and achieve is our mission statement that we originated from Welsh Government vision for schools as learning organisations. We have embedded this mission statement into our vision, values and principles and it is the values that have shaped our strategic plan as we move through the decade since federating. Please see PSQ Document for more information. To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=960889606

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05519f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034344-2025
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£2,165,000 £1M-£10M
Lots Value
£2,165,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Jun 20258 months ago
Submission Deadline
26 Sep 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTERN LEARNING FEDERATION & CANTONIAN HIGH SCHOOL
Contact Name
Simon Quill
Contact Email
tenders@litmuspartnership.co.uk
Contact Phone
01276 673896

Buyer Location

Locality
CARDIFF
Postcode
CF5 5AQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Caerau
Westminster Constituency
Cardiff West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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