Fleet Management System

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-05547a-2025-12-03T11:11:04Z",
    "date": "2025-12-03T11:11:04Z",
    "ocid": "ocds-h6vhtk-05547a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBHM-6848-TWYG",
            "name": "Newcastle City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBHM-6848-TWYG"
            },
            "address": {
                "streetAddress": "Civic Centre",
                "locality": "Newcastle Upon Tyne",
                "postalCode": "NE1 8QH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC22"
            },
            "contactPoint": {
                "email": "sophie.hendry@newcastle.gov.uk",
                "name": "Sophie Hendry"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.newcastle.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBHM-6848-TWYG",
        "name": "Newcastle City Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "This market intelligence will help inform the scope of a potential contract. All updates will be posted via Open: https://www.open-uk.org/ Project Reference: 008533 - Fleet Management System",
                "dueDate": "2025-07-10T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "035524-2025",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/035524-2025",
                "datePublished": "2025-06-26T16:29:12+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "008533",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Fleet Management System",
        "description": "Newcastle City Council (NCC) is inviting tenders for the provision of a cloud-based Fleet Management System to support the operations of our City Transport Team, part of the City Operations Neighbourhoods & Regulatory Services Directorate. This system will play a vital role in enhancing the management and oversight of the Council's vehicle assets. Through this procurement, NCC aims to implement a modern, efficient, and transparent solution that will improve service delivery, optimises fleet performance, and delivers greater value for money. This strategic investment reflects the Council's commitment to innovation and continuous improvement in public service operations. Please find further details below: Open: https://www.open-uk.org/ Project Reference: 008533 - Fleet Management System",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50111100",
                        "description": "Vehicle-fleet management services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50111110",
                        "description": "Vehicle-fleet-support services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 300000,
            "amount": 250000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-01-12T00:00:00Z",
                    "endDate": "2031-01-11T23:59:59Z",
                    "maxExtentDate": "2033-01-11T23:59:59Z"
                },
                "hasRenewal": true,
                "status": "complete",
                "value": {
                    "amountGross": 300000,
                    "amount": 250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "The quality weighting for this tender will be 60%",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "The price weighting for this tender will be 40%",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "renewal": {
                    "description": "Further information can be found in the tender pack"
                },
                "hasOptions": true,
                "options": {
                    "description": "Further information can be found in the tender pack"
                }
            }
        ],
        "status": "complete",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "submissionMethodDetails": "Please see further information via: Open: https://www.open-uk.org/ Project Reference: 008533 - Fleet Management System",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2025-11-24T12:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2025-12-01T23:59:59Z"
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "068672-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/068672-2025",
                "datePublished": "2025-10-27T15:59:49Z",
                "format": "text/html"
            },
            {
                "id": "079248-2025",
                "documentType": "tenderCancellationNotice",
                "noticeType": "UK12",
                "description": "Procurement termination notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/079248-2025",
                "datePublished": "2025-12-03T11:11:04Z",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2030-01-01T23:59:59Z"
                }
            ]
        }
    },
    "language": "en",
    "awards": [
        {
            "id": "1",
            "status": "cancelled",
            "statusDetails": "This deadline for the project has been extended and we were unable to edit the current notice to notify the market. We will reissue the notice to the market and the project remains live via open https://www.open-uk.org/ - project: Fleet Management System",
            "finalStatusDate": "2025-12-02T00:00:00Z",
            "relatedLots": [
                "1"
            ]
        }
    ]
}