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Leeds West Indian Carnival and Black Music Festival

Leeds City Council

This public procurement record has 3 releases in its history.

Award

19 Aug 2025 at 14:35

UK7 - Contract Details Notice
Award

01 Jul 2025 at 16:08

UK6 - Contract Award Notice
Award

27 Jun 2025 at 14:33

UK5 - Transparency Notice
Summary of the contracting process

Leeds City Council has completed the procurement process for the Leeds West Indian Carnival and Black Music Festival through a direct award method, justified by technical reasons and a lack of reasonable alternatives. The contracting process involved Titan Risk Management Ltd and GRACE & TAILOR LTD for services related to public security and production management, respectively. The procurement package includes the security and production of the event to be held in the UKE region, United Kingdom, from 23rd July to 30th November 2025. The direct award method facilitated swift contracts due to specific requirements cited in the Procurement Act 2023. Contracts were signed on 23rd July 2025, reflecting the procurement status as complete.

This tender presents significant opportunities for businesses specialising in event production and security services, particularly those established as small and medium-sized enterprises (SMEs). Companies with expertise in production management consultancy and public security can potentially expand their portfolios by participating in such specialised events. The direct award approach highlights the importance of possessing unique technical capabilities, indicating that businesses with a competitive edge in these areas could benefit from streamlined contracting processes. This contract, with its substantial budget allocations, is well-suited to SMEs equipped to provide innovative solutions and high-quality services in a competitive public sector landscape.

How relevant is this notice?

Notice Information

Notice Title

Leeds West Indian Carnival and Black Music Festival

Notice Description

The provision of the production and security for Leeds West Indian Carnival and Black Music Festival

Procurement Information

The justification is based on section 41 and paragraph 6 of Schedule 5 of the Procurement Act 2023, which outlines that a direct award of a public contract is permissible: (a) due to an absence of competition for technical reasons, only a particular supplier can provide the required goods, services, or works, and (b) there are no reasonable alternatives to those goods, services, or works.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055546
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/049864-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

75 - Administration, defence and social security services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

75241000 - Public security services

79415000 - Production management consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£380,000 £100K-£500K
Contracts Value
£355,000 £100K-£500K

Notice Dates

Publication Date
19 Aug 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Jun 20251 years ago
Contract Period
23 Jul 2025 - 30 Nov 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leeds City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 1UR
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
3
Supplier Names

GRACE & TAILOR LTD

SHOWSEC INTERNATIONAL LIMITED

TITAN RISK MANAGEMENT LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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