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Legal Case Management System

The Police and Crime Commissioner for Northumbria

This public procurement record has 3 releases in its history.

Tender

10 Jul 2026 at 16:05

UK4 - Tender Notice
Planning

27 Jun 2025 at 15:07

UK2 - Preliminary Market Engagement Notice
Planning

27 Jun 2025 at 15:03

UK3 - Planned Procurement Notice
Summary of the contracting process

The Police and Crime Commissioner for Northumbria is actively seeking bids for a Legal Case Management System as part of its efforts to enhance its operations by digitising legal document management. This procurement falls under the category of "Software package and information systems" and is conducted via an open procedure. The buying organisation, based in Newcastle, UK, seeks to capture, manage, and share legal documents more efficiently with various stakeholders, such as county courts and legal representatives. Currently in the tender phase, this contract has a submission deadline of 21 August 2026, with the contract period slated to begin on 16 December 2026 and potentially extend up to July 2033. The project is valued at £190,000 (net) and offers future extension options.

This tender presents significant growth opportunities, particularly for businesses within the software development and IT services industry. SMEs and VCSEs, in particular, will find this contract well-suited for their capabilities, as the criteria prioritise both quality and pricing, with a substantial weight given to quality considerations. Additionally, businesses adept in digital transformation projects and those that offer comprehensive case management solutions can leverage this opportunity to establish long-term working relationships with a public authority. The procurement method encourages broad participation, presenting an open-invitation platform suitable for diverse service providers aiming to expand their reach within the public sector.

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Notice Information

Notice Title

Legal Case Management System

Notice Description

The force is looking for a Legal Case Management system to capture, manage and share their legal documents with County Courts, partners and claimant's legal representatives and to improve efficiency by moving to a digital sharing approach.

Planning Information

We have published a Request for Information (RFI) to the market to help gather details of what is available in the market. This can be found here - https://www.find-tender.service.gov.uk/Notice/035850-2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05554e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/065312-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£190,000 £100K-£500K
Lots Value
£190,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jul 20261 months ago
Submission Deadline
21 Aug 2026Expired
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
16 Dec 2026 - 16 Jul 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police and Crime Commissioner for Northumbria
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWCASTLE
Postcode
NE12 8EW
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
North Tyneside
Electoral Ward
Longbenton & Benton
Westminster Constituency
Newcastle upon Tyne North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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