Planning

Legal Case Management

THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA

This public procurement record has 2 releases in its history.

Planning

27 Jun 2025 at 14:07

UK2 - Preliminary Market Engagement Notice
Planning

27 Jun 2025 at 14:03

UK3 - Planned Procurement Notice
Summary of the contracting process

The Police and Crime Commissioner for Northumbria has initiated a public procurement process for a new Legal Case Management system. The procurement is currently in the planning stage, seeking to replace their current case management system to improve document management, workflow creation, and information provision. The industry category for this tender falls under software packages and information systems, as well as IT services such as consulting and software development. Located in Newcastle, United Kingdom, this opportunity is set within the services procurement category. The open procedure is being used to source suitable candidates, with key deadlines for engagement set for 18 July 2025, and the tender period concluding on 1 October 2025.

This tender presents significant opportunities for businesses specialising in legal tech and IT solutions, particularly those offering software development and consulting services. SMEs stand to benefit owing to the contract's expressed suitability for smaller enterprises. Businesses that can provide comprehensive case management solutions capable of document handling, workflow automation, and management information systems will find this tender particularly aligned with their service offerings. The anticipated contract period from January 2026 to December 2030 further allows for sustained business growth and partnership with a public authority in the sub-central government sector.

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Notice Information

Notice Title

Legal Case Management

Notice Description

The force intends to procure a replacement for its current Case management system to more effectively manage and store documents, create workflows and provide the management information needed.

Planning Information

We have published a Request for Information (RFI) to the market to help gather details of what is available in the market. This can be found here - https://www.find-tender.service.gov.uk/Notice/035850-2025

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05554e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/035853-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
27 Jun 20258 months ago
Submission Deadline
1 Oct 2025Expired
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
1 Jan 2026 - 31 Dec 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE POLICE AND CRIME COMMISSIONER FOR NORTHUMBRIA
Contact Name
Not specified
Contact Email
procurement@northumbria.police.uk
Contact Phone
Not specified

Buyer Location

Locality
NEWCASTLE
Postcode
NE12 8EW
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
Not specified
Local Authority
North Tyneside
Electoral Ward
Longbenton & Benton
Westminster Constituency
Newcastle upon Tyne North

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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