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Flu Vaccination Programme

East Ayrshire Council

This public procurement record has 2 releases in its history.

Award

07 Oct 2025 at 10:32

Award Notice
Tender

27 Jun 2025 at 15:30

Tender Notice
Summary of the contracting process

East Ayrshire Council, located in Kilmarnock, UK, conducted a procurement process to secure a service provider for their Flu Vaccination Programme. This tender falls under the pharmacy services industry category and involves delivering vaccination services to council employees between September and December each year, with possible sessions in January. The procurement followed an open method with submission deadlines for expressions of interest and bids in July 2025, and the contract was awarded to Ayrshire Medical Services on 2 September 2025 for a total value of GBP 88,000. The process reached its completion stage, ensuring timely delivery for the upcoming flu season.

This tender creates substantial opportunities for businesses specialising in healthcare services and vaccination programmes, particularly those capable of managing large-scale employee health services. The ability to deliver consistent quality, as highlighted by the award criteria (60% based on quality and 40% on price), emphasises the need for businesses with robust quality assurance processes. SMEs, like the awarded Ayrshire Medical Services, are well-suited to compete in such procurements, given their flexibility and potential for delivering specialised services tailored to regional needs. The recurring nature of the contract, with potential extensions, presents long-term growth opportunities for participating service providers.

How relevant is this notice?

Notice Information

Notice Title

Flu Vaccination Programme

Notice Description

East Ayrshire Council require a Service Provider to deliver a Flu Vaccination programme to their employees. The vaccination programme will be offered to employees between September to December each year, with the option of mop up sessions in January if required.

Lot Information

Lot 1

East Ayrshire Council require a Service Provider to deliver a Flu Vaccination programme to their employees. The vaccination programme will be offered to employees between September to December each year, with the option of mop up sessions in January if required. Additional information: It should be noted that the deadline for expressions of interest is 12 noon on 25 July 2025 and the deadline for actual submission is 12 noon 28 July 2025.

Renewal: Option to extend for a further three separate one year periods.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055557
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/062757-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products

85 - Health and social work services

CPV Codes

33651660 - Influenza vaccines

85149000 - Pharmacy services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£88,000 Under £100K

Notice Dates

Publication Date
7 Oct 202510 months ago
Submission Deadline
28 Jul 2025Expired
Future Notice Date
Not specified
Award Date
2 Sep 202511 months ago
Contract Period
Not specified - Not specified
Recurrence
12 months, 24 months or 36 months depending on extension options utilised.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
KILMARNOCK
Postcode
KA3 7BU
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
East Ayrshire
Electoral Ward
Kilmarnock East and Hurlford
Westminster Constituency
Kilmarnock and Loudoun

Supplier Information

Number of Suppliers
1
Supplier Name

Ayrshire Medical Services

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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