Planning

Incident Reporting Software

WESTON COLLEGE

This public procurement record has 4 releases in its history.

PlanningUpdate

01 Oct 2025 at 08:58

UK3 - Planned Procurement Notice
PlanningUpdate

02 Jul 2025 at 15:34

UK3 - Planned Procurement Notice
PlanningUpdate

01 Jul 2025 at 07:50

UK3 - Planned Procurement Notice
Planning

01 Jul 2025 at 07:41

UK3 - Planned Procurement Notice
Summary of the contracting process

Weston College is in the process of planning the procurement of an Incident Reporting Software with an integrated Risk Assessment Module, intended for implementation in the 2026/27 academic year, by the end of August 2026. This procurement falls under the industry category of goods, specifically for industry-specific software, database and operating software, and miscellaneous software packages. The college is located in Weston-super-Mare, region UKK12, United Kingdom. As part of the procurement planning stage, this opportunity is structured as an open competition, although below threshold, which allows fair participation from a wide range of suppliers. Interested suppliers are invited to engage in preliminary market activities to help shape the procurement specifications, with the tender scheduled to conclude by 28th February 2026. Enquiry periods will close on 31st January 2026, ensuring ample time for market engagement and response preparation.

This tender provides a strategic opportunity for software development firms, particularly those specialising in institutional or industry software solutions, database systems, and risk assessment modules. Given the open competition nature of the procurement, small and medium enterprises (SMEs) are positioned to compete effectively, as the lot is suitable for such entities. The total estimated contract value is £75,000, with a gross value of £90,000, and includes a term duration of three years, with a potential one-year renewal option starting in May 2026. This procurement can serve as a substantial growth vehicle for businesses looking to expand their portfolio in the education sector, engage with a public authority, and establish long-term collaborative associations. Companies looking to boost their profile in the South West England region will find this tender particularly appealing.

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Notice Information

Notice Title

Incident Reporting Software

Notice Description

To inform the market of a forthcoming procurement and to invite suppliers to participate in preliminary market engagement activities. The aim is to gather insights and feedback to help shape the specification and procurement approach for an Incident Reporting System with an integrated Risk Assessment Module for Weston College Group, with delivery and implementation scheduled for the 2026/27 academic year (by the end of August 2026).

Lot Information

Lot 1

Renewal: The contract will commence on 01/05/2026 for a term of 3 years + 1 year.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05565a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061152-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

48600000 - Database and operating software package

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
£75,000 Under £100K
Lots Value
£75,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20254 months ago
Submission Deadline
28 Feb 20265 days to go
Future Notice Date
1 Nov 2025Expired
Award Date
Not specified
Contract Period
30 Apr 2026 - 30 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTON COLLEGE
Contact Name
Not specified
Contact Email
wcgtender@weston.ac.uk
Contact Phone
01934 411 411

Buyer Location

Locality
WESTON-SUPER-MARE
Postcode
BS23 2AL
Post Town
Bristol
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK61 North Somerset
Delivery Location
TLK12 Bath and North East Somerset, North Somerset and South Gloucestershire
Local Authority
North Somerset
Electoral Ward
Weston-super-Mare Hillside
Westminster Constituency
Weston-super-Mare

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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