Notice Information
Notice Title
NEPO418 - Library Books & Digital Content
Notice Description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a multi-supplier, multi-lot Framework for Library Books & Digital Content for use by contracting authorities throughout the United Kingdom. NEPO intends to publish an Invitation to Tender via the Open eTendering system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the NEPO eTendering system. If not already registered, candidates should register on the Open eTender system at: https://open-uk.org/ Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. Guidance for how to create an account, search for opportunities and respond is included within the Supplier's hub. If you require further support please email open.support@nepo.org
Lot Information
Adults Fiction & Non-Fiction Books including Reference Materials
This lot will provide users with access to the Physical Supply of Adults Fiction and Non-Fiction books including reference materials. This lot will be awarded to a maximum of 3 awarded suppliers.
Children's Fiction & Non-Fiction BooksThis lot will provide users with access to the Physical Supply of Children's Fiction and Non-Fiction books. This lot will be awarded to a maximum of 3 awarded suppliers.
School Library Services for Educational and Curriculum BooksThis lot will provide users with access to the Supply of Educational and Curriculum Books for School Library Services This lot will be awarded to a maximum of 3 awarded suppliers.
Adults Multimedia MaterialsThis lot will provide users with access to Adults Physical Multimedia Materials DVDs, CDs and Blu Rays This lot will be awarded to a maximum of 3 awarded suppliers.
Childrens Multimedia MaterialsThis lot will provide users with access to Childrens Multimedia Materials including CDs, DVDs and Blu Rays This lot will be awarded to a maximum of 3 awarded suppliers.
School Library Multimedia MaterialsThis lot will provide users with access to School Library Multimedia Materials including DVDs, CDs and Blu Rays This lot will be awarded to a maximum of 3 awarded suppliers.
Wrap Service: Fiction, Non-Fiction Books & Multimedia MaterialsThis Lot will provide users with access to all requirements identified within lots 1 - 6, including but not limited to Physical Supply of Adults, Childrens and School Library Fiction, Non-Fiction books, Reference Materials and Multi-Media Materials. This lot will be awarded to a maximum of 3 awarded suppliers.
eAudiobooksThis lot provides users with access to eAudiobooks available in digital form via Electronic devices and/or Applications This lot will be awarded to a maximum of 6 awarded suppliers.
eBooksThis lot provides users with access to eBooks made available in digital form consisting of text, images, or both, readable on the flat panel display of Computers or Electronic devices and Applications This lot will be awarded to a maximum of 6 awarded suppliers.
eComicsThis lot provides users with access to eComics available in digital form, consisting of text, images, or both, readable on the flat panel display of Computers or other Electronic devices and Applications This lot will be awarded to a maximum of 6 awarded suppliers.
eNewspapersThis lot provides users with access to eNewspapers made available in digital format, consisting of text, images, or both, readable on the flat panel display of Computers or other Electronic devices and Applications This lot will be awarded to a maximum of 6 awarded suppliers.
eMagazinesThis lot provides users with access to eMagazines available in digital form, consisting of text, images, or both, readable on the flat panel display of Computers or other Electronic devices and Applications This lot will be awarded to a maximum of 6 awarded suppliers.
Full Digital ServiceThis lot provides users with access to a full Digital Service including all requirements under lots 8-12, including but not limited to eAudiobooks, eBooks, eComics, eNewspapers and eMagazines This lot will be awarded to a maximum of 6 awarded suppliers.
Planning Information
NEPO intend to publish a preliminary market engagement questionnaire via Open e-Tendering system (www.open-uk.org). The questionnaire responses will help NEPO design the framework by providing the level of market interest and provide insight from suppliers on the shaping of the future provision. The questionnaire will be made accessible via the Open e-Tendering system on 1st July 2025 with a submission deadline of 12:00 on 9 July 2025. Suppliers wishing to access and complete the questionnaire must first register on the e-Tendering system using the following link https://www.open-uk.org For guidance on how to create an account or submit your questionnaire response through Open, please visit https://www.open-hub.org/training to access the available Training Guides. If you need technical assistance from the Open Support team, this can be requested via open.support@nepo.org. PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday to Thursday 08:30 - 17:00 and Friday 08:30 - 16:30. NEPO also intend to hold individual Market Engagement meetings with interested Suppliers via Microsoft Teams between the dates of 17 July 2025 and 21st July, for 1 hour timeslots. Suppliers are required to register their interest via email to will.quinn@nepo.org. Once registered, a Microsoft Teams Invite will be issued to the appropriate representatives. A presentation will be given and there will be an opportunity to ask questions in the session. Suppliers must submit their questionnaire via Open before 12:00, midday, on 9th July 2025. Suppliers must confirm their attendance by 5pm on Thursday 10th July 2025, via email to will.quinn@nepo.org, the meeting invites will then be issued out by close of business on Friday 11th July. Attendance at the Microsoft Teams meeting(s) is optional and does not provide suppliers with an advantage in any future related procurement. Presentations and Q&A from the session will be published as part of the procurement process. Attendance also does not constitute as an intention to tender for any future related procurement. Please note the above information may be subject to change
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-055699
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/030345-2026
- Current Stage
- Tender
- All Stages
- Planning, Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME, VCSE
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
30 - Office and computing machinery, equipment and supplies except furniture and software packages
-
- CPV Codes
22113000 - Library books
22114000 - Dictionaries, maps, music books and other books
30233151 - Compact disk (CD) reader and/or burner
30233152 - Digital versatile disc (DVD) reader and/or burner
30233153 - Compact disk (CD) and digital versatile disk (DVD) reader and/or burner
Notice Value(s)
- Tender Value
- £68,000,000 £10M-£100M
- Lots Value
- £68,000,000 £10M-£100M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 1 Apr 20261 weeks ago
- Submission Deadline
- 6 May 20264 weeks to go
- Future Notice Date
- 2 Oct 2025Expired
- Award Date
- Not specified
- Contract Period
- 30 Sep 2026 - 30 Sep 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- GATESHEAD
- Postcode
- NE8 3DF
- Post Town
- Newcastle upon Tyne
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC43 Tyneside
- Delivery Location
- Not specified
-
- Local Authority
- Gateshead
- Electoral Ward
- Bridges
- Westminster Constituency
- Gateshead Central and Whickham
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/030345-2026
1st April 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/036364-2025
1st July 2025 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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"buyerCategories": "The Framework will be open and accessible to all NEPO Member Authorities and Associate Members. A full list of NEPO Member Authorities can be found - https://www.nepo.org/about A full list of Associate Members can be found - https://www.nepo.org/associate-membership/current-associate-members",
"description": "The successful Tenderer will enter into a Framework Agreement (NEPO418 - Library Books & Digital Content) with NEPO. This Framework will be made accessible to the Member Authorities and the Associate Members of NEPO via Call-Off contracts. NEPO will establish overarching terms and conditions that define the core principles of the Framework. Pricing will be determined through the tender process and evaluated against predefined award criteria and associated weightings. All tenderers will be assessed accordingly. Pricing submitted as part of this Framework will apply to requirements nationally. Pricing will be fixed for the duration of the Framework for Headline Discount within lots 1 - 7 only. All other pricing elements will be fixed for a 12 month duration. Thereafter, Suppliers will have the opportunity to provide NEPO with a pricing review notification to conduct an annual pricing review using the NEPO Pricing Review Notification process. Under s45(4) of the Procurement Act 2023, Contracting Authorities may award directly to a Supplier without further competition under this Solution. In order to direct award, there must be two elements: (i) the core terms are set out and (ii) there is an \"objective mechanism\" for supplier selection. The objective mechanism for supplier selection without competition under this Solution is as follows. The objective mechanism is where an objective and transparent business or commercial reason exists, such as (but not limited to): Where the CA is procuring additional or repeat services and the supplier is an existing supplier - and to use an alternative supplier would result in disproportionate technical difficulties in operation or maintenance for the CA Where an expression of interest has identified that no other suppliers on the solution are willing/able to deliver the call off Where there are objectively justifiable contextual reasons to make a direct award to a specific supplier, such as geographical requirements and/or Contracting Authority specific product/service requirements for their bespoke requirements. Where any of the above list applies to multiple suppliers, that from those suppliers, the supplier with the lowest price for the requirements being procured shall be awarded. Responsibility for complying with, and the reason for, this call-off procedure lies with the Contracting Authority who will need to satisfy its internal procedures that this process can be utilised and ensure it maintains an audit rail of decision making. When an award without competition is made, the price will be based on the solution contracted tendered rates. The supplier rates can be improved (I.e. reduced) but must not exceed the capped tendered rates. Contracting Authorities may establish Call-Off contracts through Mini/Further Competition. All suppliers awarded to the Framework may be invited to participate in Further Competitions. The evaluation criteria for any Further Competitions will be specified by the Contracting Authority and included in the competition documentation. Suppliers will be required to submit pricing based on the specific project requirements."
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"title": "Adults Fiction & Non-Fiction Books including Reference Materials",
"description": "This lot will provide users with access to the Physical Supply of Adults Fiction and Non-Fiction books including reference materials. This lot will be awarded to a maximum of 3 awarded suppliers.",
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{
"type": "price",
"name": "Price",
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{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
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{
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}
]
},
{
"type": "quality",
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}
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}
]
},
"suitability": {
"sme": true,
"vcse": true
}
},
{
"id": "2",
"title": "Children's Fiction & Non-Fiction Books",
"description": "This lot will provide users with access to the Physical Supply of Children's Fiction and Non-Fiction books. This lot will be awarded to a maximum of 3 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
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{
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{
"number": 60,
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}
]
},
{
"type": "quality",
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{
"number": 30,
"weight": "percentageExact"
}
]
},
{
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{
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}
]
},
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"vcse": true
},
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"startDate": "2026-10-01T00:00:00+01:00",
"endDate": "2030-09-30T23:59:59+01:00"
}
},
{
"id": "3",
"title": "School Library Services for Educational and Curriculum Books",
"description": "This lot will provide users with access to the Supply of Educational and Curriculum Books for School Library Services This lot will be awarded to a maximum of 3 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
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{
"type": "price",
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{
"number": 60,
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}
]
},
{
"type": "quality",
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{
"number": 30,
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}
]
},
{
"type": "quality",
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]
},
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},
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}
},
{
"id": "4",
"title": "Adults Multimedia Materials",
"description": "This lot will provide users with access to Adults Physical Multimedia Materials DVDs, CDs and Blu Rays This lot will be awarded to a maximum of 3 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
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{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
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{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
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{
"number": 10,
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]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
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}
},
{
"id": "5",
"title": "Childrens Multimedia Materials",
"description": "This lot will provide users with access to Childrens Multimedia Materials including CDs, DVDs and Blu Rays This lot will be awarded to a maximum of 3 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
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{
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}
]
},
{
"type": "quality",
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{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
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{
"number": 10,
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}
]
},
"suitability": {
"sme": true,
"vcse": true
},
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}
},
{
"id": "6",
"title": "School Library Multimedia Materials",
"description": "This lot will provide users with access to School Library Multimedia Materials including DVDs, CDs and Blu Rays This lot will be awarded to a maximum of 3 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
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"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
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{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
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{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-10-01T00:00:00+01:00",
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}
},
{
"id": "7",
"title": "Wrap Service: Fiction, Non-Fiction Books & Multimedia Materials",
"description": "This Lot will provide users with access to all requirements identified within lots 1 - 6, including but not limited to Physical Supply of Adults, Childrens and School Library Fiction, Non-Fiction books, Reference Materials and Multi-Media Materials. This lot will be awarded to a maximum of 3 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
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{
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}
]
},
{
"type": "quality",
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{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
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{
"number": 10,
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}
]
}
]
},
"suitability": {
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},
"contractPeriod": {
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}
},
{
"id": "8",
"title": "eAudiobooks",
"description": "This lot provides users with access to eAudiobooks available in digital form via Electronic devices and/or Applications This lot will be awarded to a maximum of 6 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
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{
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"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
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{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 10,
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}
]
}
]
},
"suitability": {
"sme": true,
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},
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"endDate": "2030-09-30T23:59:59+01:00"
}
},
{
"id": "9",
"title": "eBooks",
"description": "This lot provides users with access to eBooks made available in digital form consisting of text, images, or both, readable on the flat panel display of Computers or Electronic devices and Applications This lot will be awarded to a maximum of 6 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
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{
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{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-10-01T00:00:00+01:00",
"endDate": "2030-09-30T23:59:59+01:00"
}
},
{
"id": "10",
"title": "eComics",
"description": "This lot provides users with access to eComics available in digital form, consisting of text, images, or both, readable on the flat panel display of Computers or other Electronic devices and Applications This lot will be awarded to a maximum of 6 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-10-01T00:00:00+01:00",
"endDate": "2030-09-30T23:59:59+01:00"
}
},
{
"id": "11",
"title": "eNewspapers",
"description": "This lot provides users with access to eNewspapers made available in digital format, consisting of text, images, or both, readable on the flat panel display of Computers or other Electronic devices and Applications This lot will be awarded to a maximum of 6 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 10,
"weight": "percentageExact"
}
]
}
]
},
"suitability": {
"sme": true,
"vcse": true
},
"contractPeriod": {
"startDate": "2026-10-01T00:00:00+01:00",
"endDate": "2030-09-30T23:59:59+01:00"
}
},
{
"id": "12",
"title": "eMagazines",
"description": "This lot provides users with access to eMagazines available in digital form, consisting of text, images, or both, readable on the flat panel display of Computers or other Electronic devices and Applications This lot will be awarded to a maximum of 6 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 60,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 30,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Social Value",
"numbers": [
{
"number": 10,
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}
]
}
]
},
"suitability": {
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},
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"endDate": "2030-09-30T23:59:59+01:00"
}
},
{
"id": "13",
"title": "Full Digital Service",
"description": "This lot provides users with access to a full Digital Service including all requirements under lots 8-12, including but not limited to eAudiobooks, eBooks, eComics, eNewspapers and eMagazines This lot will be awarded to a maximum of 6 awarded suppliers.",
"status": "active",
"value": {
"amountGross": 81600000,
"amount": 68000000,
"currency": "GBP"
},
"awardCriteria": {
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{
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}
]
},
{
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{
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"weight": "percentageExact"
}
]
},
{
"type": "quality",
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"numbers": [
{
"number": 10,
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}
]
}
]
},
"suitability": {
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},
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}
}
],
"communication": {
"futureNoticeDate": "2025-10-02T23:59:59+01:00"
},
"status": "active",
"value": {
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"amount": 68000000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"additionalProcurementCategories": [
"services"
],
"participationFees": [
{
"id": "ocds-h6vhtk-055699",
"type": [
"win"
],
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"monetaryValue": "award"
},
"description": "NEPO operates a Contract Rebate arrangement whereby Suppliers are asked to repay NEPO a set percentage of each invoice in respect of orders placed by NEPO or any Contracting Authority accessing the Framework. The maximum rebate taken by NEPO against the value of awarded contracts will not excess 1%"
}
],
"submissionMethodDetails": "NEPO intends to publish an Invitation to Tender via the Open eTendering system. Suppliers wishing to be considered for this Framework must register their expression of interest and submit a tender through the Open eTendering system at https://open-uk.org/ Tenders must be submitted via the link above. Submissions via email or post will not be accepted. Guidance for how to create an account, search for opportunities and respond is included within the Suppliers Hub. If you require further support please email open.support@nepo.org",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-05-06T12:00:00+01:00"
},
"awardPeriod": {
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},
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "030345-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/030345-2026",
"datePublished": "2026-04-01T12:58:09+01:00",
"format": "text/html"
}
]
},
"language": "en"
}