Notice Information
Notice Title
Christmas Lights Switch-On Event and Big Day Out 2025-2028
Notice Description
Dartford Borough Council Christmas Lights Switch-on is a popular free family event which takes place the first Saturday following Remembrance Sunday in November of each year. Dartford Borough Council's Big Day Out is a popular 2-day free family event which takes place over one weekend, Saturday & Sunday, in July each year. The event location is Central Park, Dartford
Lot Information
Christmas Lights Switch On
The contractor will hire and manage the following: * Stage Limited space means a specified size is required; 6.1m wide x 4.88m deep with roof frame to span over the stage and with front of stage barriers for use on hard standing, including 2m gate for disabled access. The stage must be delivered, built, derigged and taken from site the same day. Access to the site is available from 6.30am. * PA/Sound PA, FOH Stage Monitor System, Control side of stage, Microphones & DI's, RF Equipment and Technical Services * Stage Lighting Technical specification as deemed appropriate by the contractor * Generator Technical specification as deemed appropriate by the contractor * Stage Management
Renewal: Use of 2 x 12 month extensions is dependent on the successful delivery of the initial year events
Big Day OutThe successful contractor will hire and manage the following: * Stage A stage with a maximum size of 7m wide x 45m deep with roof frame to span over the stage and with front of stage barriers, for use on grass. The stage must be delivered and built on the Friday before the event then derigged and taken from site at the close of the event on the Sunday. * PA/Sound PA, FOH Stage Monitor System, Control side of stage, Microphones & DI's, RF Equipment and Technical Services * Stage Lighting Technical specification as deemed appropriate by the contractor, likely minimal given that the event takes place in daylight. * Generator Technical specification as deemed appropriate by the contractor * Mobile screen There will be one mobile screen side stage, wholly managed by the contractor. The Council is open to appropriate recommendations in respect of the screen, but the following has worked well in previous years; 5m x 3m LED screen with 4.8mm Pixel pitch and Audio. The screen to be delivered, installed and taken away, and at least one on-site technician to remain for the 2 days of the event.
Renewal: Use of 2 x 12 month extensions is dependent on the successful delivery of the initial year events
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0556c2
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/050152-2025
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- SME
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
92 - Recreational, cultural and sporting services
-
- CPV Codes
79952000 - Event services
92300000 - Entertainment services
Notice Value(s)
- Tender Value
- £184,800 £100K-£500K
- Lots Value
- £184,800 £100K-£500K
- Awards Value
- £175,000 £100K-£500K
- Contracts Value
- £175,000 £100K-£500K
Notice Dates
- Publication Date
- 20 Aug 20253 months ago
- Submission Deadline
- 28 Jul 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 6 Aug 20254 months ago
- Contract Period
- 20 Aug 2025 - 20 Aug 2026 6-12 months
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DARTFORD BOROUGH COUNCIL
- Contact Name
- Dartford Borough Council Procurement Team
- Contact Email
- procurement@dartford.gov.uk
- Contact Phone
- 01322 343434
Buyer Location
- Locality
- DARTFORD
- Postcode
- DA1 1DR
- Post Town
- Dartford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ4 Kent
- Small Region (ITL 3)
- TLJ43 Kent Thames Gateway
- Delivery Location
- TLJ43 Kent Thames Gateway
-
- Local Authority
- Dartford
- Electoral Ward
- Town
- Westminster Constituency
- Dartford
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/050152-2025
20th August 2025 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/046813-2025
7th August 2025 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/040716-2025
17th July 2025 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/036427-2025
1st July 2025 - Tender notice on Find a Tender -
https://procontract.due-north.com/Advert?advertId=bb3430c3-a651-f011-813a-005056b64545&p=8691483f-2f3d-e711-80e1-005056b64545
Kent Business Portal opportunity
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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