Award

Provision of Domestic Gas Servicing, Maintenance and Associated Works 2026 -29

THE DISTRICT COUNCIL OF FOLKESTONE AND HYTHE

This public procurement record has 5 releases in its history.

Award

18 Dec 2025 at 09:23

Award

27 Oct 2025 at 09:14

TenderUpdate

27 Aug 2025 at 15:32

TenderUpdate

31 Jul 2025 at 13:25

Tender

02 Jul 2025 at 12:33

Summary of the contracting process

The District Council of Folkestone and Hythe recently awarded a contract titled "Provision of Domestic Gas Servicing, Maintenance and Associated Works 2026 -29" to T BROWN GROUP LIMITED, commencing on 1st April 2026 and concluding on 31st March 2029, with potential extensions totalling up to 24 months. This procurement, managed under the open procedure method, involves servicing, maintenance, repairs, and upgrades of gas systems for the Council's housing stock across the UKJ44 region. The contract is a Fully Inclusive Risk & Reward Contract (FIRRC), ensuring all works are delivered under a fixed-price model and include resident-related services, energy efficiency advice, and compliance support. The legal framework for this procurement is driven by legislation 2023/54 UKPGA, and the award was finalised on 27th October 2025.

This tender offers expansive opportunities for businesses in the gas servicing and maintenance industry, particularly those with experience in handling extensive housing projects and compliance with environmental sustainability initiatives. Large enterprises with a robust workforce and small and medium enterprises (SMEs) with proven expertise can both benefit from this venture, as the Council encourages the inclusion of social value and carbon reduction plans. Organisations skilled in efficient resource management and community engagement can leverage this procurement to expand their influence and contribute to local economic growth, aligning with Folkestone and Hythe's strategic goals for community development and environmental sustainability by 2030.

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Notice Title

Provision of Domestic Gas Servicing, Maintenance and Associated Works 2026 -29

Notice Description

The Council is appointing a contractor to deliver a Fully Inclusive Risk & Reward Contract (FIRRC) for the servicing, maintenance, responsive repairs, and upgrade works of gas, LPG, and solid fuel heating and hot water systems across its housing stock. The contract will cover all associated components, including boilers, radiators, flues, cylinders, pipework, controls, and electrical elements, with all works delivered under a fixed-price model. The successful contractor will be responsible for ensuring full operational compliance, delivering first-time fixes where possible, and providing temporary heating when required. The service includes resident liaison, void property coverage, energy efficiency advice, and support with compliance and safety inspections. Upgrade works may also be instructed at the Employer's discretion and must be delivered from design through to completion.

Lot Information

Lot 1

Renewal: Extension option of up to 24 months dependent on the satisfactory performance of the contractor and presuming no significant changes to FHDC's requirements

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055793
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084142-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50531100 - Repair and maintenance services of boilers

50531200 - Gas appliance maintenance services

Notice Value(s)

Tender Value
£6,000,000 £1M-£10M
Lots Value
£6,000,000 £1M-£10M
Awards Value
£6,000,000 £1M-£10M
Contracts Value
£6,000,000 £1M-£10M

Notice Dates

Publication Date
18 Dec 20252 months ago
Submission Deadline
22 Sep 2025Expired
Future Notice Date
Not specified
Award Date
27 Oct 20253 months ago
Contract Period
31 Mar 2026 - 31 Mar 2029 3-4 years
Recurrence
2028-08-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE DISTRICT COUNCIL OF FOLKESTONE AND HYTHE
Contact Name
Mrs Mhairi Richards
Contact Email
procurement@folkestone-hythe.gov.uk
Contact Phone
+441303853401

Buyer Location

Locality
FOLKESTONE
Postcode
CT20 2QY
Post Town
Canterbury
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ44 East Kent
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLJ44 East Kent, TLK South West (England)

Local Authority
Folkestone and Hythe
Electoral Ward
Folkestone Central
Westminster Constituency
Folkestone and Hythe

Supplier Information

Number of Suppliers
1
Supplier Name

T BROWN GROUP

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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                            "description": "Please describe your approach to monitoring, managing, and reporting performance standards for the delivery of this domestic gas contract, with specific reference to the sample Key Performance Indicators (KPIs) listed below (Please note full KPI list set out in Appendix G). Your response should explain: * The systems and processes you will use to track performance against each KPI; * How you will present performance data to the Employer (including format, frequency, and reporting channels); * The preventative measures you will implement to ensure targets are consistently achieved. * The corrective actions you will take where performance falls below the agreed threshold. * How your performance management approach will ensure continuous improvement and client satisfaction throughout the contract term. You must demonstrate how you will meet or exceed the following [table referencing KPIs from Appendix G]",
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                            "description": "F&HDC has made a climate pledge and aims to become carbon neutral by 2030. Details on the action the Customer is taking can be found at folkestone-hythe.gov.uk/climatechange. In line with this commitment, the Council expects suppliers to adopt environmentally sustainable and responsible practices in the delivery of domestic gas services. Explain how you will mitigate or eliminate the carbon impact of activities carried out under this domestic gas contract. This includes both day-to-day operations and strategic approaches over the course of the contract. Please have reference to: A. Environmental Sustainability Energy Efficiency - outline how you will reduce energy use during service delivery (e.g. use of low-emission vehicles, route optimisation, energy-efficient equipment/tools). Waste Reduction - Describe how you will minimise waste generation and promote reuse/recycling of parts and packaging during maintenance, repairs, and component replacements. B. Operational Sustainability Sustainable Project Management - Describe how you will integrate sustainable practices into the management of this contract, including any procedures or systems in place to ensure environmental, social, and economic considerations are embedded in your service delivery. This can include action your organisation is already taking or plans to implement during the initial period of the contract. Your answer should include how you will monitor and measure your environmental performance against these commitments and how this information will be reported to the Employer as part of ongoing contract performance reviews",
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                            "description": "F&HDC's Corporate Plan \"Creating Tomorrow Together\" sets out the council's guiding principles and service ambitions. The Corporate Plan can be viewed at folkestone-hythe.gov.uk/creatingtomorrowtogether. As part of this domestic gas Contract, the Council is seeking to partner and work collaboratively with contractors who can deliver measurable social value through the life of the contract. This can include action your organisation is already taking or plans to implement during the initial period of the contract. For example, your offer might include: * A resource commitment- annual supply of staff time to support local events or initiatives within the community (e.g. Clean up days, Council safety awareness events) * Equipment Commitment - Donation or loan of tools, equipment, or materials to support Council-run community events or housing initiatives. * A Training & Apprenticeship Opportunities -Offering placements, skills development, or mentoring to local residents, particularly those from underrepresented or disadvantaged backgrounds. Offering events to local colleges. * Engagement with Local Supply Chains - Prioritising use of local suppliers and subcontractors to support the regional economy. Your answer should include how you will monitor and measure the delivery of your social value commitments and how progress will be reported to the Employer as part of ongoing contract management and performance reviews",
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                            "type": "quality",
                            "name": "Previous experience",
                            "description": "Please provide a detailed case study demonstrating your organisation's experience - and that of key personnel - in delivering a domestic gas contract for the planned maintenance, responsive repairs, emergency callouts, and statutory periodic testing of gas and LPG heating and hot water in a residential or social housing environment. Your case study should reflect experience managing contracts involving occupied properties, including vulnerable residents (e.g. elderly, disabled, or non-English speakers), and adherence to health and safety regulations, including Gas Safety Register requirement and The Gas Safety (Installation & Use) Regulations Your response should include the following: * A description of the scope of services, including planned maintenance intervals, emergency response provision, and any statutory inspections or testing undertaken. * The estimated annual contract value. * The number of assets covered, and the range of site locations. * Your approach to managing follow-on remedial actions, repeat callouts, and unsafe equipment. * How the example contract compares to the requirements and conditions outlined in Folkestone & Hythe District Council's specification (e.g. appointment scheduling, resident communication, CRB-checked operatives, spare part sourcing, and reporting protocols); * Give examples of where your organisation has improved service delivery, value for money, or tenant satisfaction in the case study contract; and * How the experience and qualifications of your personnel, including NVQ-level training and fault diagnosis expertise, will be applied to ensure high standards of service delivery under this contract. * Using your experience from similar contracts detail your approach to transitioning from the incumbent provider and how your organisation would ensure a smooth handover of service for the client. Please include a detailed mobilsation plan (not in word count)",
                            "numbers": [
                                {
                                    "number": 15,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Contract Management",
                            "description": "Please describe your approach to proactively managing the domestic gas contract at a local level to ensure delivery of a planned service and maintenance programme, meet required response times, and effectively manage any associated or follow-on work identified during service, breakdown, or call-out visits. As part of the contract requirements, the successful contractor is expected to operate a fully functional local office within 35 miles of the Civic Centre, CT20 2QY, providing welfare and meeting facilities as well as a reliable internet and communication infrastructure. In your response, please confirm whether you: * Already have an established office within this range, or * Propose establishing a new office to meet this requirement (include timeframe and location if applicable). For FHDC boundary map please see link below: Public Elections Your response should also include the following: * An organogram clearly showing the proposed contract management structure, including roles, reporting lines, qualifications, and relevant accreditations of key personnel assigned to this contract. * A clear explanation of how you will ensure sufficient staffing and resource capacity from day one and throughout the contract term to maintain service continuity, efficiency and customer satisfaction. * A detailed explanation of how you will achieve and maintain 100% LGSR compliance and continuity throughout the contract, including the processes in place for difficult to access or failed access. * Demonstrate how you will effectively manage the FHDC CAP process * A detailed explanation of your process for repairs callouts; from point of call to completing and closing down a repair order. Include an illustrative process map (not included in the wordcount) and a winter readiness plan (not in word count) for dealing with addition breakdown demand during the colder months. * Details of how you will meet the specified response times for callouts and emergency attendance, including how out-of-hours cover will be managed; * Your approach to the day-to-day supervision and management of engineers, including methods for monitoring service delivery, ensuring compliance with the Employer's Health and Safety expectations, and supporting staff on-site. * Explain your processes for ensuring high quality workmanship, such as adhering to industry quality standards and regular quality assurance checks. * Show how you will efficiently manage the programme, while ensuring minimal disruption and effective communication with vulnerable residents (e.g. elderly, disabled, or those with language barriers), including appointment scheduling and tenant engagement",
                            "numbers": [
                                {
                                    "number": 25,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Contract Performance in line with agreed KPI's",
                            "description": "Please describe your approach to monitoring, managing, and reporting performance standards for the delivery of this domestic gas contract, with specific reference to the sample Key Performance Indicators (KPIs) listed below (Please note full KPI list set out in Appendix G). Your response should explain: * The systems and processes you will use to track performance against each KPI; * How you will present performance data to the Employer (including format, frequency, and reporting channels); * The preventative measures you will implement to ensure targets are consistently achieved. * The corrective actions you will take where performance falls below the agreed threshold. * How your performance management approach will ensure continuous improvement and client satisfaction throughout the contract term. You must demonstrate how you will meet or exceed the following [table referencing KPIs from Appendix G]",
                            "numbers": [
                                {
                                    "number": 20,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Carbon reduction",
                            "description": "F&HDC has made a climate pledge and aims to become carbon neutral by 2030. Details on the action the Customer is taking can be found at folkestone-hythe.gov.uk/climatechange. In line with this commitment, the Council expects suppliers to adopt environmentally sustainable and responsible practices in the delivery of domestic gas services. Explain how you will mitigate or eliminate the carbon impact of activities carried out under this domestic gas contract. This includes both day-to-day operations and strategic approaches over the course of the contract. Please have reference to: A. Environmental Sustainability Energy Efficiency - outline how you will reduce energy use during service delivery (e.g. use of low-emission vehicles, route optimisation, energy-efficient equipment/tools). Waste Reduction - Describe how you will minimise waste generation and promote reuse/recycling of parts and packaging during maintenance, repairs, and component replacements. B. Operational Sustainability Sustainable Project Management - Describe how you will integrate sustainable practices into the management of this contract, including any procedures or systems in place to ensure environmental, social, and economic considerations are embedded in your service delivery. This can include action your organisation is already taking or plans to implement during the initial period of the contract. Your answer should include how you will monitor and measure your environmental performance against these commitments and how this information will be reported to the Employer as part of ongoing contract performance reviews",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "social value",
                            "description": "F&HDC's Corporate Plan \"Creating Tomorrow Together\" sets out the council's guiding principles and service ambitions. The Corporate Plan can be viewed at folkestone-hythe.gov.uk/creatingtomorrowtogether. As part of this domestic gas Contract, the Council is seeking to partner and work collaboratively with contractors who can deliver measurable social value through the life of the contract. This can include action your organisation is already taking or plans to implement during the initial period of the contract. For example, your offer might include: * A resource commitment- annual supply of staff time to support local events or initiatives within the community (e.g. Clean up days, Council safety awareness events) * Equipment Commitment - Donation or loan of tools, equipment, or materials to support Council-run community events or housing initiatives. * A Training & Apprenticeship Opportunities -Offering placements, skills development, or mentoring to local residents, particularly those from underrepresented or disadvantaged backgrounds. Offering events to local colleges. * Engagement with Local Supply Chains - Prioritising use of local suppliers and subcontractors to support the regional economy. Your answer should include how you will monitor and measure the delivery of your social value commitments and how progress will be reported to the Employer as part of ongoing contract management and performance reviews",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00",
                    "maxExtentDate": "2031-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Extension option of up to 24 months dependent on the satisfactory performance of the contractor and presuming no significant changes to FHDC's requirements"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "L-1",
                "documentType": "biddingDocuments",
                "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=f5a34f6d-3b57-f011-813a-005056b64545",
                "description": "Tender documents can be downloaded from www.kentbusinessportal.org.uk (proContract) after signing in and expressing interest."
            },
            {
                "id": "L-2",
                "documentType": "technicalSpecifications",
                "url": "https://procontract.due-north.com/Procurer/Advert/View?advertId=f5a34f6d-3b57-f011-813a-005056b64545&fromAdvertEvent=True",
                "description": "Tender documents can be downloaded from www.kentbusinessportal.org.uk (proContract) after signing in and expressing interest."
            },
            {
                "id": "036800-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/036800-2025",
                "datePublished": "2025-07-02T13:33:44+01:00",
                "format": "text/html"
            },
            {
                "id": "044790-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/044790-2025",
                "datePublished": "2025-07-31T14:25:37+01:00",
                "format": "text/html"
            },
            {
                "id": "051719-2025",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/051719-2025",
                "datePublished": "2025-08-27T16:32:21+01:00",
                "format": "text/html"
            }
        ],
        "coveredBy": [
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        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
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                    "startDate": "2028-08-01T23:59:59+01:00"
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                    "startDate": "2028-08-01T23:59:59+01:00"
                }
            ]
        },
        "amendments": [
            {
                "id": "044790-2025",
                "description": "1. Submission deadline extended to 10 September 2025. 2. Contract location updated to clarify the specific region (East Kent). 3. Description of extensions clarified to include the circumstances in which they could be used. 4. Award criteria listed in the tender notice clarified with additional information to match the details given in the ITT instructions document. 5. Documents hyperlinks updated to use direct link to proContract expression of interest advert. 6. Publication date of next tender notice (estimated) corrected to earliest estimated retender date (if option to extend the contract is not exercised)."
            },
            {
                "id": "051719-2025",
                "description": "Tender submission deadline extended to 22 September 2025 to allow bidders time to review TUPE ELI information. Deadline for clarification questions also extended to 12 September 2025."
            }
        ]
    },
    "language": "en",
    "bids": {
        "details": [
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                "status": "valid",
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                "relatedLots": [
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                "tenderers": [
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                        "id": "GB-COH-01561231",
                        "name": "BTU (INSTALLATION & MAINTENANCE) LIMITED"
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                ],
                "relatedLots": [
                    "1"
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            },
            {
                "id": "3",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-05832269",
                        "name": "HEWER FACILITIES MANAGEMENT LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "4",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-01418006",
                        "name": "OCO LIMITED"
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                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "5",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-01830283",
                        "name": "PURDY CONTRACTS LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "6",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-01773699",
                        "name": "ROBERT HEATH HEATING LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
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            },
            {
                "id": "7",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-05158607",
                        "name": "SURESERVE COMPLIANCE SOUTH LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
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            },
            {
                "id": "8",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-01337045",
                        "name": "THERMOSERV LIMITED"
                    }
                ],
                "relatedLots": [
                    "1"
                ]
            },
            {
                "id": "9",
                "status": "valid",
                "tenderers": [
                    {
                        "id": "GB-COH-03908728",
                        "name": "T.S.G. BUILDING SERVICES PLC"
                    }
                ],
                "relatedLots": [
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                "measure": "smeFinalStageBids",
                "value": 5,
                "relatedLot": "1"
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                "measure": "vcseFinalStageBids",
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            "date": "2025-10-27T00:00:00Z",
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                            "description": "Repair and maintenance services of boilers"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50531200",
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                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKJ44",
                            "country": "GB",
                            "countryName": "United Kingdom"
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            "assessmentSummariesDateSent": "2025-10-27T00:00:00Z",
            "milestones": [
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                "maxExtentDate": "2031-03-31T23:59:59+01:00"
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                "description": "The contract is for a 3year term and can be extended for a period or periods totalling no more than 24months."
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            "dateSigned": "2025-12-16T00:00:00Z",
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            "agreedMetrics": [
                {
                    "id": "1",
                    "title": "Service Appointments",
                    "description": "The number of appointments that are made and kept within the timescale of the 60 day process",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 12
                            }
                        }
                    ]
                },
                {
                    "id": "2",
                    "title": "Repair/Breakdown Appointments",
                    "description": "The number of repair/breakdown appointments that are made and kept",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 12
                            }
                        }
                    ]
                },
                {
                    "id": "3",
                    "title": "Breakdown/repairs attended and completed within timescale- Emergency",
                    "description": "Percentage of repairs completed within 1hour timescale (From when the job was first registered to when a final completion was made/No repeat jobs allowed within 30 days) See Appendix D - job allocations",
                    "observations": [
                        {
                            "id": "frequency",
                            "period": {
                                "durationInMonths": 12
                            }
                        }
                    ]
                }
            ]
        }
    ]
}