Award

WCC Passenger transport management software

WARWICKSHIRE COUNTY COUNCIL

This public procurement record has 3 releases in its history.

Award

12 Feb 2026 at 10:49

Tender

10 Oct 2025 at 09:53

Planning

03 Jul 2025 at 08:35

Summary of the contracting process

Warwickshire County Council is seeking to implement a passenger transport management software solution for their Transport Delivery department, responsible for managing public, home-to-school, and adult social care transport functions. This process is aimed at ensuring safe transportation for approximately 11,500 passengers. The initial planning stage for this procurement began with preliminary market engagement, ending on 18th July 2025, to solicit input from potential suppliers via the e-procurement portal. Subsequently, the tender process commenced with the publication of the tender notice on 10th October 2025, with the submission deadline set for 10th November 2025. The procurement method adopted is an open, competitive flexible procedure, and the contract, valued at £620,000 - £744,000, is expected to commence on 5th January 2026 with a potential extension until 2036.

This tender offers substantial opportunities for businesses specialising in IT services and software solutions to engage with a significant public sector contract. The competitive flexible procedure provides an equal platform for small and medium-sized enterprises (SMEs) to compete, especially those offering solutions aligned with the provision of IT services, consulting, software development, and support. With a potential total contract period extending up to 10 years and a provision for additional purchases related to passenger management systems, businesses capable of demonstrating quality, cost efficiency, and social value stand in a strong position to grow and establish long-term relationships in the public sector. Suitable businesses are encouraged to present comprehensive demonstrations during the evaluation phase set between 20th and 25th November 2025, paving the way for innovation and service excellence in the transport management domain.

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Notice Title

WCC Passenger transport management software

Notice Description

Warwickshire County Council's Transport Delivery department are responsible for managing the public, home to school, and adult social care transport functions. The Transport Delivery team is responsible for the safe transportation of c11,500 passengers via their home to school and adult social care contracts. To deliver these functions, Warwickshire County Council are looking for a passenger management software solution.

Lot Information

Lot 1

Options: The Council reserves the right to make additional purchases during the contract that fall under the category of passenger management software system.

Renewal: The initial term of the contract will be for a period of 5 years. This may be extended up to a maximum period of 60 months at the sole discretion of the Council.

Planning Information

We welcome interested suppliers to complete the Questionnaire that has been published via our e-procurement portal (CSW-jets). CSW-Jets Reference: WCC - 23051. The Council would be grateful if you could complete the questions in the market testing document and respond by 18th July 2025 at 12 Noon. You should submit your completed responses by uploading via CSW Jets or to samanthafawke@warwickshire.gov.uk The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/csw-jets/aspx/Home Additional information can be obtained from the above-mentioned address. Contact Details: If you have any questions regarding this Market testing exercise, then please upload via the correspondence function on CSW Jets

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-05580c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012747-2026
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£620,000 £500K-£1M
Lots Value
£620,000 £500K-£1M
Awards Value
£1,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
12 Feb 20261 weeks ago
Submission Deadline
10 Nov 2025Expired
Future Notice Date
18 Jul 2025Expired
Award Date
3 Feb 20262 weeks ago
Contract Period
25 Feb 2026 - 25 Feb 2031 Over 5 years
Recurrence
2035-09-03

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
WARWICKSHIRE COUNTY COUNCIL
Contact Name
Not specified
Contact Email
procurement@warwickshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
WARWICK
Postcode
CV34 4SA
Post Town
Coventry
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified

Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

PAX SYSTEMS

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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