Planning

Energy Efficiency and Planned Maintenance Works for Council Homes

CAMBRIDGE CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

07 Jul 2025 at 14:32

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cambridge City Council is undertaking the planning stage for a procurement exercise titled "Energy Efficiency and Planned Maintenance Works for Council Homes." This opportunity falls under the construction work industry category and is located in the United Kingdom, specifically in the UKH12 region. As part of the planning milestones, a supplier event is scheduled for 23rd July 2025, with registration of interest due by 21st July 2025. The procurement will follow a Competitive Flexible Procedure aimed at awarding a single-provider replacement contract worth between £12m and £15m, with a provision for extension up to £25m if necessary. The formal tender is expected to be released in late August/September 2025, with shortlisting around November 2025 and contract award anticipated for March 2026.

This contract represents a significant business growth opportunity, particularly for companies specialising in energy efficiency, retrofit design, structural works, and renewable energy installations. The tender is well-suited for small and medium-sized enterprises (SMEs) given their ability to provide nimble and specialised services required by the council. The scope of work includes critical aspects such as the installation of low carbon heating systems, structural alterations, insulation work, and coordination with external grant funders. With an emphasis on quality (70%) over price (30%), businesses with a strong track record in delivering high standards and innovative solutions in construction and maintenance will likely find this opportunity worth competing for.

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Notice Information

Notice Title

Energy Efficiency and Planned Maintenance Works for Council Homes

Notice Description

The current contract for the provision of energy efficiency and associated planned maintenance works to Council homes is due to expire in April 2026. It is proposed that the Council undertakes a procurement exercise to award a replacement contract so that service delivery may continue uninterrupted at the end of the current contract. The proposed services / works to be covered by the new contract are as follows: * PAS 2035 Services including Retrofit Assessment, Retrofit Design, Retrofit Coordination and Retrofit Evaluation, in accordance with PAS 2035:2023 * Production and submission of planning applications * Production and coordination of party wall agreements * Coordination with the council to provide information to external grant funders - currently DESNZ under the Warm Homes Social Housing Fund, Wave * External and internal insulation works, including to walls, floors, lofts and roofs and below damp proof course (DPC) * Cavity wall insulation, including removal and replacement of failed insulation * Installation of renewable energy installations * Installation of low carbon heating systems , including Air Source Heat Pumps * Replacement doors, windows, canopies and window trickle vents * Installation of new or replacement mechanical ventilation and door undercuts * Rainwater goods facias, soffits and chimney works * Internal and external finishes related to insulation works * Alterations and adaptations to servicing infrastructure, including meter boxes, cabling, pipework, flues and airbricks * Temporary removal, relocation and reinstatement of satellite dishes and other external wall fixtures * Roof repairs, roofline alterations, or re-roofing, including bay window roof insulation * Structural works, internally or externally as required * Alterations to soft and hard landscaping, including resurfacing as necessary * Alterations to fencing as necessary * Asbestos removal It is anticipated that a single provider replacement contract will be awarded to cover all the services over a period of three (3) years with an option to extend the contract by a further two (2) years. The estimated budget for the future contract is approx. PS4m to PS5m per annum - making a total estimated contract value of between PS12m and PS15m between 2026 and 2029, or up to PS25m, if the full three-year extension period was used. The contract value comprises a combination of Council funding and external grant funding, currently under the Warm Homes: Social Housing Fund Wave 3 which expires in 2028. Further grant funding will be sought if made available. It is intended to procure the service using a Competitive Flexible Procedure that complies with current procurement legislation. The weightings being considered are Price 30%; Quality 70%. We would expect all bidders interested to make price and quality submissions, of which up to 4 candidates will be shortlisted following a first round of Quality only evaluations. The most suitable candidates will then be invited to meet with the Council and make further submissions on the pricing portion as required. Tenders are expected to be issued in late August/September 2025. Shortlisting is expected to take place around November 2025. Contract award is anticipated in March 2026. A Supplier event will be set for 23rd July 2025 to take place online, with the opportunity to submit further written questions. Any supplier wishing to attend should register their interest through the Procurement Portal no later than 21st July 2025.

Planning Information

A Supplier event will be set for 23rd July 2025 to take place online, with the opportunity to submit further written questions. Any supplier wishing to attend should register their interest through the Procurement Portal no later than 21st July 2025. https://procontract.due-north.com/Procurer/Advert/View?advertId=5b4a0482-3e5b-f011-813a-005056b64545&fromAdvertEvent=True

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055a6b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037928-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

Notice Value(s)

Tender Value
£25,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jul 202510 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
2 Mar 2026 - 1 Mar 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CAMBRIDGE CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 1BY
Post Town
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Cambridge
Electoral Ward
Market
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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