Planning

NWUHG - EPR Programme - Clinical Data Repository (CDR) Solution

NORFOLK AND NORWICH UNIVERSITY HOSPITALS NHS FOUNDATION TRUST

This public procurement record has 1 release in its history.

Planning

09 Jul 2025 at 17:11

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The Norfolk and Norwich University Hospitals NHS Foundation Trust, in collaboration with the James Paget University Hospitals NHS Foundation Trust and The Queen Elizabeth Hospital King's Lynn NHS Foundation Trust, is in the planning stage of procuring a Clinical Data Repository (CDR) solution. This procurement process, identified under the title "NWUHG - EPR Programme - Clinical Data Repository (CDR) Solution," falls within the industry category of IT services, specifically data storage and consulting services. The procurement is initiated to support a larger Electronic Patient Record (EPR) integration across the participating NHS Trusts, scheduled for completion by March 2026. Interested suppliers are expected to meet regulatory standards and align with the financial and safety objectives of the Trusts. A market engagement is planned, with information to be due by the end of July 2025, providing potential suppliers with the opportunity to express interest and outline their capabilities for this significant NHS project.

This tender presents substantial opportunities for businesses specialising in healthcare data management, IT consulting, and software development. The contract, valued at up to GBP 1,200,000, is above the procurement threshold, indicating a significant investment in the technological infrastructure of these NHS Trusts. SMEs are particularly encouraged to participate, highlighting a favourable environment for smaller, specialised firms to enter and expand within the healthcare sector. The planned engagement and subsequent tender stages provide a platform for businesses with expertise in large-scale data migration and integration to leverage their capabilities, facilitating growth through partnership and innovation within a central government public authority context. The procurement method, as part of the larger EPR Programme, further emphasises long-term collaboration and service provision critical to the NHS's digital transformation goals.

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Notice Information

Notice Title

NWUHG - EPR Programme - Clinical Data Repository (CDR) Solution

Notice Description

This Request for Information (RFI) seeks information relating to procuring a Clinical Data Repository (CDR) solution and identifying a technology partner with expertise in large-scale healthcare data migration, archiving, and Electronic Patient Record (EPR) integration. Suppliers are expected to deliver a solution that meets regulatory standards, aligns with Trust objectives, and ensures patient safety, cost-effectiveness, and readiness for go-live. BACKGROUND Norfolk and Waveney University Hospital Group (NWUHG) will be implementing a single Electronic Patient Record (EPR) across the three acute Trusts. This will enable increased integrated care both between the hospitals, and with the wider community. MEDITECH is the EPR solution that has been selected and there is an EPR programme in place to have this implemented by March 2026. As part of the EPR Programme deliverables a Clinical Data Repository (CDR) solution that consolidates data from a variety of clinical sources to present a unified view of a single patient. This solution is optimised to allow clinicians to retrieve data for a single patient rather than to identify a population of patients with common characteristics or to facilitate the management of a specific clinical department. The CDR will be also used as the archive solution which will retain data that is no longer actively used for long-term archiving and retention. Data that will be archived will consists of older digital records and information that remains important to the organisation or must be retained for future reference or regulatory compliance reasons. In this context data will only be moved to the CDR once the data within a legacy system has been frozen. As most systems are not up to date in a real time basis, systems will only become frozen once all required data has been updated to provide a complete patient record. Once the data has been moved (either from a backend extract, front end extract or a data warehouse feed), table structures and linkages will need to be built in the CDR in order to present that data as a unified patient view. Data table management, patient linkage and front-end viewer build is complex, skilled and time consuming. On this basis the CDR population will be prioritised. OVERVIEW The Norfolk and Waverley University Hospital group (NWUHG) require a Clinical Data Repository (CDR). This solution needs to be in place before the end of March 2026. The purpose of the CDR is to provide a storage solution for clinical systems and data migrated that will need to be archived when the new Electronic Patient Record (EPR) is deployed. What is a Clinical Data Repository in the context of the NWAHC EPR Programme A Clinical Data Repository (CDR) is a database which consolidates data from a variety of clinical sources to present a unified view of a single patient. It is optimised to allow clinicians to retrieve data for a single patient rather than to identify a population of patients with common characteristics or to facilitate the management of a specific clinical department. In the case of NWAHC the CDR will be used as the archive solution within the EPR programme. Data archiving moves data which is no long

Planning Information

This Request for Information (RFI) seeks information relating to procuring a Clinical Data Repository (CDR) solution and identifying a technology partner with expertise in large-scale healthcare data migration, archiving, and Electronic Patient Record (EPR) integration. Suppliers are expected to deliver a solution that meets regulatory standards, aligns with Trust objectives, and ensures patient safety, cost-effectiveness, and readiness for go-live.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055c6b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038762-2025
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

72300000 - Data services

72317000 - Data storage services

Notice Value(s)

Tender Value
£1,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
1 Sep 2025Expired
Award Date
Not specified
Contract Period
30 Sep 2025 - 31 Mar 2026 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORFOLK AND NORWICH UNIVERSITY HOSPITALS NHS FOUNDATION TRUST
Additional Buyers

JAMES PAGET UNIVERSITY HOSPITALS NHS FOUNDATION TRUST

THE QUEEN ELIZABETH HOSPITAL KING'S LYNN NHS FOUNDATION TRUST

Contact Name
Not specified
Contact Email
epr-procurement@nnuh.nhs.uk
Contact Phone
Not specified

Buyer Location

Locality
NORWICH
Postcode
NR4 7UY
Post Town
Norwich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH5 Norfolk
Small Region (ITL 3)
TLH52 North and West Norfolk
Delivery Location
Not specified
Local Authority
King's Lynn and West Norfolk
Electoral Ward
Springwood
Westminster Constituency
North West Norfolk

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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