Award

Procurement of Green Waste Vehicles

MELTON BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

10 Jul 2025 at 09:50

UK5 - Transparency Notice
Summary of the contracting process

Melton Borough Council has awarded a contract for the procurement of green waste vehicles to Biffa Waste Services Limited. The procurement, completed through a direct award method, focuses on acquiring five waste trucks to meet legal requirements related to the UK Government's Environment Act 2021. The contract aims to address funding delays and increased national demand for waste vehicles, ensuring compliance with governmental timelines. The project is situated in Melton Mowbray, located in the East Midlands region (UKF22) of the United Kingdom. The procurement process is at the award stage, with an anticipated contract period beginning on 31 July 2025 and concluding on 31 July 2026. This initiative falls under the industry category of "Special-purpose motor vehicles" (CPV: 34144000).

This procurement presents growth opportunities for businesses involved in waste management and vehicle manufacturing, particularly those capable of supporting government contracts under tight deadlines. Companies with expertise in the production or supply of special-purpose vehicles can see substantial growth potential by meeting market demand. Biffa Waste Services Limited, a large-scale supplier, stands to benefit by leveraging its existing procurement framework capabilities to ensure timely delivery. This tender is particularly suitable for businesses adapting to regulatory changes and those seeking to expand their services within the public sector through strategic partnerships and direct awards. The contract’s structure also suggests value for businesses that can offer comparable solutions to government bodies struggling with similar regulatory and market constraints.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Procurement of Green Waste Vehicles

Notice Description

As part of the Environment Act 2021 the UK Government identified the mandatory introduction of Food Waste collection with the promise of funding to implement the changes. Due to: 1)delays regarding the funding and the value being below what was required (including subsequent rounds of challenge) 2) the national demand increase for vehicles Melton has identified that it cannot now obtain build slots in the open market for vehicles that would guarantee it to meet is legal responsibilities on the Government timelines. Melton BC have taken the decision to procure 5 waste trucks and have made enquiries to suppliers thorugh ESPO framework 215_24 the Specialist Vehicles (Outright Purchase) (2024) framework, lot 1.3 and while costs were acceptable, no suppliers who responded were able to deliver vehicles ahead of the -1/-4/26 deadline. Biffa, the current provider for Waste collection for Melton BC, have identified in contract discussions that they, due to changes in client order quantities, have earlier build slots available they would like to make available to us. The current contract with Biffa does not include the purchase of vehicles and the variation of this would be considered a material change. As such Melton BC propose to direct award the purchase of these vehicles to Biffa, for market costs, for Biffa to in turn purchase these vehicles from the supplier identified as best value in the mini competition already carried out under the Framework above. The vehicles would then be leased back to Biffa as if Melton BC had purchased these directly The purchase with Biffa is entirely proprietary on the Build slots Biffa already has secured, the urgency under which the authroity is buying is in order to meet legal requirements which it would not otherwise now be able to do, and is deemed out of the councils control in terms of government funding not being sufficient to enable the council to procure these any earlier.

Procurement Information

Summarised version of details already covered in the procurement description: The introduction of a regulatory food waste collection service to Melton Borough Council, the subsequent delays from Funding negotiations in order to afford this change, and the UK market forces from all local government demands on the vehicle industry (regarding build lead times)have created a scenario where through no fault of it's own Melton BC is unable to got to the open market to meet its needs and still remain compliant with the Governments mandate. Build slots are proprietary the customer requesting vehicles and to access more advantageous build slots to meet the regulatory timescales Melton BC need direct award to some one with slots they are willing to provide for our use. Biffa have identified this is an option they are willing to do for us as our current waste provider however that waste contract does not allow for this purchase. There is no additional financial cost being provided for access to these slots, and the vehicles will be provided at established market cost via the supplier of Melton's current waste fleet (for compatibility regarding repairs and mainteance) with Biffa acting as a middle man. We do not believe there are other options out there to reduce the build and delivery time of vehicles in this way but would be happy to hear from other suppliers willing to offer up comparible slots on a similar basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-055ca4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038846-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34144000 - Special-purpose motor vehicles

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£780,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
10 Jul 20257 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
10 Jul 20257 months ago
Contract Period
30 Jul 2025 - 31 Jul 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
MELTON BOROUGH COUNCIL
Contact Name
Not specified
Contact Email
wellandprocurement@melton.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MELTON MOWBRAY
Postcode
LE13 1GH
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Melton
Electoral Ward
Melton Warwick
Westminster Constituency
Melton and Syston

Supplier Information

Number of Suppliers
1
Supplier Name

BIFFA WASTE SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-055ca4-2025-07-10T10:50:32+01:00",
    "date": "2025-07-10T10:50:32+01:00",
    "ocid": "ocds-h6vhtk-055ca4",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTMP-8573-JHVJ",
            "name": "Melton Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTMP-8573-JHVJ"
            },
            "address": {
                "streetAddress": "Parkside",
                "locality": "Melton Mowbray",
                "postalCode": "LE13 1GH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF22"
            },
            "contactPoint": {
                "email": "wellandprocurement@melton.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "scheme": "UK_CA_TYPE",
                        "id": "publicAuthoritySubCentralGovernment",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-00946107",
            "name": "BIFFA WASTE SERVICES LIMITED",
            "identifier": {
                "scheme": "GB-COH",
                "id": "00946107"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PRQC-5121-CMBL"
                }
            ],
            "address": {
                "streetAddress": "Coronation Road",
                "locality": "High Wycombe",
                "postalCode": "HP12 3TZ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ13"
            },
            "contactPoint": {
                "email": "tendering@biffa.co.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.biffa.co.uk",
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTMP-8573-JHVJ",
        "name": "Melton Borough Council"
    },
    "tender": {
        "id": "MBC-1564 Green Waste Vehicles",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Procurement of Green Waste Vehicles",
        "description": "As part of the Environment Act 2021 the UK Government identified the mandatory introduction of Food Waste collection with the promise of funding to implement the changes. Due to: 1)delays regarding the funding and the value being below what was required (including subsequent rounds of challenge) 2) the national demand increase for vehicles Melton has identified that it cannot now obtain build slots in the open market for vehicles that would guarantee it to meet is legal responsibilities on the Government timelines. Melton BC have taken the decision to procure 5 waste trucks and have made enquiries to suppliers thorugh ESPO framework 215_24 the Specialist Vehicles (Outright Purchase) (2024) framework, lot 1.3 and while costs were acceptable, no suppliers who responded were able to deliver vehicles ahead of the -1/-4/26 deadline. Biffa, the current provider for Waste collection for Melton BC, have identified in contract discussions that they, due to changes in client order quantities, have earlier build slots available they would like to make available to us. The current contract with Biffa does not include the purchase of vehicles and the variation of this would be considered a material change. As such Melton BC propose to direct award the purchase of these vehicles to Biffa, for market costs, for Biffa to in turn purchase these vehicles from the supplier identified as best value in the mini competition already carried out under the Framework above. The vehicles would then be leased back to Biffa as if Melton BC had purchased these directly The purchase with Biffa is entirely proprietary on the Build slots Biffa already has secured, the urgency under which the authroity is buying is in order to meet legal requirements which it would not otherwise now be able to do, and is deemed out of the councils control in terms of government funding not being sufficient to enable the council to procure these any earlier.",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Direct award",
        "procurementMethodRationale": "Summarised version of details already covered in the procurement description: The introduction of a regulatory food waste collection service to Melton Borough Council, the subsequent delays from Funding negotiations in order to afford this change, and the UK market forces from all local government demands on the vehicle industry (regarding build lead times)have created a scenario where through no fault of it's own Melton BC is unable to got to the open market to meet its needs and still remain compliant with the Governments mandate. Build slots are proprietary the customer requesting vehicles and to access more advantageous build slots to meet the regulatory timescales Melton BC need direct award to some one with slots they are willing to provide for our use. Biffa have identified this is an option they are willing to do for us as our current waste provider however that waste contract does not allow for this purchase. There is no additional financial cost being provided for access to these slots, and the vehicles will be provided at established market cost via the supplier of Melton's current waste fleet (for compatibility regarding repairs and mainteance) with Biffa acting as a middle man. We do not believe there are other options out there to reduce the build and delivery time of vehicles in this way but would be happy to hear from other suppliers willing to offer up comparible slots on a similar basis.",
        "procurementMethodRationaleClassifications": [
            {
                "id": "singleSuppliersIntellectualPropertyExclusiveRights"
            },
            {
                "id": "urgency"
            }
        ],
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "pending",
            "value": {
                "amountGross": 780000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-00946107",
                    "name": "BIFFA WASTE SERVICES LIMITED"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "34144000",
                            "description": "Special-purpose motor vehicles"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKF22",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2025-07-31T00:00:00+01:00",
                "endDate": "2026-07-31T23:59:59+01:00"
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "038846-2025",
                    "documentType": "awardNotice",
                    "noticeType": "UK5",
                    "description": "Transparency notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/038846-2025",
                    "datePublished": "2025-07-10T10:50:32+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2025-07-31T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "language": "en"
}